Job Description
Job Description
A leading private equity firm is seeking a highly organized, detail-oriented Executive Assistant to provide dedicated support to the Head of Business Development. This role offers the opportunity to work alongside a dynamic, fast-paced team focused on investor relations, fundraising, and strategic growth initiatives.
The ideal candidate has 5+ years of administrative experience within private equity, investment management, or financial services, with a strong understanding of how to operate in a high-touch, confidential, and deadline-driven environment.
Key Responsibilities
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Provide comprehensive administrative support to the Head of Business Development, including complex calendar management, meeting coordination, and travel planning
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Prepare and organize materials for investor meetings, roadshows, and business development activities
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Coordinate internal and external meetings, ensuring all logistics and follow-ups are handled with precision
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Track and manage communications, priorities, and deadlines across multiple ongoing initiatives
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Assist with the preparation of presentations, reports, and client deliverables in collaboration with the Investor Relations and Marketing teams
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Maintain and update CRM records, ensuring accuracy of investor data and activity tracking
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Serve as a liaison between the Head of Business Development and internal stakeholders, portfolio companies, and external partners
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Handle highly confidential and sensitive information with professionalism and discretion
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Anticipate needs, streamline workflows, and proactively support the efficiency of the Business Development function
Qualifications
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Minimum 5 years of experience as an Executive Assistant or Administrative Professional within private equity, investment management, or financial services
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Exceptional organizational skills and attention to detail
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Strong written and verbal communication abilities; comfortable interfacing with senior executives and investors
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High level of discretion, judgment, and professionalism
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Proficient in Microsoft Office Suite; experience with CRM platforms (e.g., Salesforce, DealCloud) a plus
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Proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment
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Team-oriented with a strong sense of accountability and follow-through
Compensation & Benefits
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Base salary: $100,000 – $150,000 (commensurate with experience)
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Annual discretionary bonus
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Comprehensive health, dental, and vision coverage
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401(k) plan with employer contribution
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Generous paid time off and firm-wide holidays
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Opportunity for professional development within a respected, growth-oriented private equity firm