Job Description
Job DescriptionWe are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Dallas, Texas. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth communication and efficient operations. This position requires excellent communication skills and the ability to manage multiple tasks in a fast-paced environment.
Responsibilities:
• Greet visitors and clients warmly, ensuring they feel welcomed and attended to.
• Answer and direct calls using a multi-line phone system, transferring inquiries to the appropriate departments.
• Manage incoming and outgoing mail, sorting and distributing items efficiently.
• Handle the delivery of packages and documents while maintaining accurate records.
• Assist with administrative tasks, including managing sensitive and confidential information.
• Communicate effectively with managers and clients to address deadlines or job-related issues.
• Perform receptionist duties such as operating a switchboard and ensuring smooth office operations.
• Support additional projects as assigned, demonstrating flexibility and adaptability.
• Maintain a detail-oriented and organized front desk environment at all times.• At least one year of office service experience, ideally in a legal, banking, or corporate setting.
• Previous experience as a receptionist, administrative assistant, or working with switchboard systems is preferred.
• Strong verbal and written communication skills to interact with clients and team members.
• Proficiency in managing multi-line phone systems and transferring calls effectively.
• Ability to handle sensitive and confidential documents with discretion.
• Experience sorting mail and managing deliveries in a timely manner.
• Excellent organizational skills and attention to detail.
• Ability to adapt to new tasks and manage multiple responsibilities efficiently.