Job Description
Job Description
We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Sun Prairie, Wisconsin. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient experience. This part-time ONSITE position requires excellent communication skills and the ability to handle a multi-line phone system effectively.
Responsibilities:
• Greet and assist visitors in a detail-oriented and courteous manner.
• Answer and manage a multi-line phone system efficiently, directing calls to the appropriate departments.
• Handle incoming inquiries with accuracy and provide relevant information to callers.
• Maintain an organized and tidy reception area to create a positive first impression.
• Schedule and manage appointments as needed, ensuring all details are accurately recorded.
• Assist with basic administrative tasks, such as filing, data entry, and distributing mail.
• Coordinate with internal teams to address visitor or caller needs promptly.
• Monitor and maintain office supplies for the reception area.
• Ensure confidentiality and professionalism when handling sensitive information.
• Proven experience in a receptionist or similar customer-facing role.
• Proficiency in managing a multi-line phone or switchboard system.
• Strong verbal and written communication skills.
• Ability to handle multiple tasks simultaneously while maintaining attention to detail.
• Familiarity with basic office software, including Microsoft Office Suite.
• Exceptional organizational and time management abilities.
• Attentive and capable of maintaining confidentiality.
• Availability to work part-time hours as required.