Job Description
We are seeking a dynamic Recruiting Talent Acquisition Specialist for a contract position to join our team, focusing on sourcing, coordinating, and supporting the recruitment of senior-level executives and leadership positions across global markets. This contract role combines strategic sourcing expertise with exceptional coordination skills to ensure a seamless executive hiring process from initial outreach through final placement.
Key Responsibilities
Executive Sourcing & Research
• Conduct comprehensive global market research to identify and map potential executive candidates across various industries and functional areas
• Utilize advanced sourcing techniques including Boolean searches, LinkedIn Recruiter, executive databases, and industry networks
• Build and maintain a robust pipeline of qualified executive candidates for current and future leadership roles
• Research target companies, competitors, and industry trends to inform sourcing strategies
• Create detailed candidate profiles and market intelligence reports
• Work with senior leaders and hiring managers in the Americas, EMEA and APAC
Candidate Coordination & Relationship Management
• Manage all aspects of candidate communication and scheduling throughout the search process across multiple time zones. This includes coordinating candidate interviews for broader TA delivery team
• Coordinate complex interview schedules involving multiple stakeholders, including C-suite executives and board members
• Facilitate virtual and in-person interviews, ensuring all technical and logistical requirements are met across different regions
• Maintain regular touchpoints with candidates to provide updates and gather feedback
• Serve as primary point of contact for candidates, ensuring exceptional candidate experience
• Coordinate onsite interviews for candidates interviewing in our Deerfield, IL office.
Search Process Support
• Partner closely with senior recruiters, TA leadership team and hiring managers to understand executive role requirements and ideal candidate profiles
• Assist in developing comprehensive search strategies and sourcing plans
• Support the creation of position specifications and candidate presentation materials
• Support offer negotiations and executive compensation discussions
• Coordinate with TA Operations on background verification, and pre-employment screening processes for smooth onboarding coordination
Administrative Excellence
• Maintain accurate and up-to-date job requisitions and candidate records in applicant tracking systems (ATS)
• Generate regular pipeline reports and search status updates for stakeholders
• Coordinate candidate interviews and when applicable onsite visits
• Manage confidential documents and ensure compliance with global regulations including GDPR and EU Pay Directive
Required Qualifications
Education & Experience
• Bachelor’s degree in Business, Human Resources, or related field
• 3-5 years of experience in recruiting coordination or talent acquisition
• Proven track record supporting senior-level recruitment processes
• Experience with Workday ATS and other recruiting technologies
Core Competencies
• Exceptional organizational and project management skills with ability to handle multiple concurrent searches
• Strong written and verbal communication skills, with experience interacting with C-level executives
• Proficiency in advanced sourcing techniques and recruiting tools (LinkedIn Recruiter, Boolean search, etc.)
• High level of discretion and ability to handle confidential information
• Detail-oriented approach with strong follow-through capabilities
• Ability to work in fast-paced environment while maintaining quality standards
Technical Skills
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
• Advanced proficiency in Workday ATS platform
• Familiarity with sourcing tools and databases
• Knowledge of employment law and recruiting best practices
Preferred Qualifications
• Previous experience in executive search firm, professional services or corporate executive recruiting
• Prior global recruiting and coordination experience
• Experience recruiting executives for private companies and privately-held organizations
• Industry certifications in talent acquisition or human resources
• Experience supporting C-suite recruitment
• Understanding of executive compensation structures including base salary, bonuses, equity, and benefits packages
• Multilingual capabilities preferred
Contract Details & Compensation
• Contract Duration: 6 months with potential for extension
• Work Arrangement: Hybrid/Remote with 2-3 days onsite in Deerfield, IL office
“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”
If you are inclined, I would be happy to set up some time to chat more about your background and career interests to see if there could be a possible match. Please feel free to call me on 732-806-7467 or send me email on nirajk@mindlance.com
Regards
Niraj kumar