Administrative Assistant / Bookkeeper

Job Description

Job Description

Our company is currently seeking ​an Administrative Assistant / Bookkeeper to join our team! You will be responsible for providing administrative support to the management team, light human resources, preparing and examining financial records for our company.

Responsibilities:

• Perform data entry and administrative duties
• Ensure ongoing efficient and smooth office functioning
• Obtain primary financial data for accounting records
• Compute and record numerical data
• Analyze and track job costing and productivity and profitability
• Check the accuracy of business transactions (match records, etc.)
• Tracking and supporting admin and employees
• Monitor, track and support time tracking software and assist employees with time adjustment
• Prepare payroll data for processing
• Preparing, editing and proofreading documents, reports, etc.
• Develop spreadsheets and or charts to track data
• Maintain physical and electronic filing systems to ensure ease with information access
• Acquire or demonstrate knowledge of Construction terminology and systems
• Maintaining and tracking deadlines to protect lien rights
• Ability to work alone and meet deadlines
• Answering phones, taking detailed messages, transferring calls, responding to emails as needed
• Proper distribution and handling of USPS mail and other carriers
• Act as the professional point of contact for visitors, clients, and colleagues
• Upkeep and securely maintain confidential information
• Tracking and reordering office supplies and ensuring office equipment is maintained
• Updating and maintaining databases, spreadsheets, and other important records

Qualifications:

• Previous experience in Office Administrative Duties
• Previous experience in accounting, finance, or other related fields
• Basic knowledge of GAAP
• Ability to prioritize and multitask
• Strong organizational skills
• Deadline and detail-oriented
• Ability to adapt and be flexible to changing demands

Skills:

• Proficiency in Intuit QuickBooks online/desktop (strong experience preferred, certification a plus)
• Proficient using Microsoft Office Suites (MS Word, Excel, etc.)
• Adobe Acrobat
• Bilingual English/Spanish REQUIRED to accommodate needs of workforce and clientele

Company DescriptionHeavy Civil Construction company founded in 2011. Certified Business Enterprise with Broward County.

Company Description

Heavy Civil Construction company founded in 2011. Certified Business Enterprise with Broward County.