Job Description
Job Description
Job Purpose
The Administrative Assistant provides essential support to ensure the smooth and efficient operation of the office or department within a funeral home. This role is responsible for managing daily administrative tasks, including scheduling, correspondence, recordkeeping, and maintaining office systems, while also recognizing that there will be times of direct interaction with grieving families and loved ones. By serving as a compassionate, professional point of contact and a reliable resource for staff, clients, and stakeholders, the Administrative Assistant helps maintain a respectful environment and contributes to achieving organizational goals with care and efficiency.
Essential Duties and Responsibilities:
- Manage and maintain schedules, including coordinating meetings, appointments, and events.
- Prepare and edit documents, reports, presentations, and correspondence with attention to detail.
- Answer and direct phone calls, emails, and inquiries, ensuring clear and professional communication.
- Maintain organized filing systems (electronic and physical), ensuring accurate recordkeeping and easy access to information.
- Assist with data entry, invoice processing, and maintaining expense records.
- Order and manage office supplies, ensuring adequate stock levels and efficient inventory control.
- Support team projects by organizing materials, tracking deadlines, and providing logistical support.
- Serve as a liaison between departments or external contacts to facilitate information flow and coordination.
Skills:
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
- Attention to detail and accuracy in managing records and handling data.
- Ability to work independently and collaboratively in a fast-paced environment.
- Problem-solving skills and resourcefulness in handling challenges.
- Professional demeanor and strong interpersonal skills for interacting with diverse teams and clients.
Qualifications:
- High school diploma or equivalent; an associate or bachelor’s degree in business administration or a related field is preferred.
- Valid Drivers license (driving the company vehicle or golf cart is required)
- Previous administrative experience, typically 2+ years, in a professional office setting.
- Familiarity with office equipment such as printers, scanners, and phone systems.
- Experience with scheduling tools, HRIS, or database management systems is a plus.
- Demonstrated ability to handle confidential information with discretion.
- Knowledge of basic bookkeeping or financial recordkeeping is an advantage.
Position Benefits
Get the chance to work directly with a leading provider of funeral, cremation, and cemetery services with a strong reputation in the industry. This opportunity offers the chance for career growth and advancement within the company. Working for an organization that has a diverse range of roles and locations allows employees to explore different areas of the funeral and cemetery industry and develop their skills and expertise. Along with comprehensive benefits, training and development, collaborative work environment, employee recognition, community involvement and most importantly, meaningful work – being a part of this industry can provide a sense of purpose and the opportunity to make a positive impact on the lives of grieving families. Helping families through difficult times and providing compassionate support can be deeply fulfilling for individuals like yourself!
Working Environment: Houston, TX , Schedule: Tuesday – Saturday Hours: 8am-5pm
Employment type: Contract to hire
Compensation: $15 HR
About us
Adroit Partners is a leader in identifying and placing quality talent with top employers. Becoming a part of our team means you will gain access to an array of opportunities with our network of clients. We offer assistance in refining your resume and social media presence to better highlight your talents and can introduce you to industries you may not have considered. We are here to help you every step of the way from the application process through accepting the job offer, ensuring your career goals are met.
Fill out an application today!