Job Description
Job Description
The Office Administrative Assistant / AR / Receptionist is responsible for providing overall administrative and accounts receivable support. The Office Administrative Assistant provides routine and complex support to different departments and ensures all daily operations are completed in a timely fashion. They will work closely with our customers and vendors. As well as the office manager, operations manager, division manager, sales team, supervisors and operators.
Pay Rate Range: $20.00 hr. to $22.00 hr. (Based on level of experience)
DUTIES & RESPONSIBILITIES:
Accounts Receivable
- Daily tracking of cost; by Equipment, Materials, & Labor to be entered into Fieldpoint and/or Excel.
- Convert daily work orders to invoices in NetSuite
- Ensure all invoices have Purchase Orders before submitting to Customers
- Mail/ E-mail invoices to Customers after Approval
- Process Customer specific work orders into respective programs (Excel, Track, Ariba, Etc.)
- Prepare Aging Report to monitor past due accounts
- Collaborate with Account Managers to resolve receivable issues to clear past due accounts.
Additional Responsibilities:
- Develop and maintain a filing system
- With a welcoming demeanor, answer and direct phone calls
- With a smile and a great attitude, provide general support to visitors
Job Requirements:
- Experience in an industrial environment is required
- Strong time management skills and ability to prioritize work
- Excellent written and verbal communication skills
- Working knowledge of office equipment (Phone System, Computer, Printer, Scanner, Fax Machine)
- Proficiency in Microsoft Office (Outlook, Excel, Word)
- Experience using NetSuite and/or Fieldpoint a plus
- Prior AR experience a plus
OFFICE ADMINISTRATION ASSISTANT / AR:
- Ability to quickly learn our operations and systems
- Ability to meet all daily, weekly, and monthly scheduled deadlines
- Ability to perform other duties as assigned
- Demonstrate effective problem-solving skills and pay attention to details.
- Must be dependable and willing to work additional hours as needed
- Must be a reliable self-starter, who can work independently and multi-task at a fast pace
- Must pass a background and pre-employment drug
Days: Monday through Friday
Hours: 7:30 am to 4:00 pm
Company DescriptionAbout ProSource Staffing: Our Mission
Our mission is to be the staffing services provider and employment agency of choice by helping people and companies achieve their goals. Whether you need premier talent or if you are searching for jobs in Humble TX, Deer Park, Channelview or other suburbs of the Houston Metro, ProSource will meet and exceed all of your expectations.
Our goal is to improve our clients profits while providing our employees with unique and rewarding employment opportunities. We aim to be the highest-quality provider to each niche sector we service, through integrity, competence, innovation, and execution.
We are dedicated to attracting, engaging, and retaining talent through a culture that nurtures success, develops careers, encourages communication, and honors all commitments. Commitment to our customers, employees, and strategic partners is the foundation of our mission.
We will honor our commitments by putting ethics and morals first. We will work hard to deliver exceptional customer service.
Life at ProSource Staffing: Our Culture
Our integrity is a critical asset, and we are committed to upholding it.
We cherish our company, and represent it with honor.
We set high standards, and we abide by them as we practice business fairly and behave ethically. We share our expectations with each other and strive to maintain a workplace built on mutual values, trust and goodwill.
We thrive on challenges, viewing them as an invitation to success.
A true team, we work together to routinely please our customers, surpass our record achievements, and drive our organization to greater success.
Company Description
About ProSource Staffing: Our Mission\r\nOur mission is to be the staffing services provider and employment agency of choice by helping people and companies achieve their goals. Whether you need premier talent or if you are searching for jobs in Humble TX, Deer Park, Channelview or other suburbs of the Houston Metro, ProSource will meet and exceed all of your expectations.\r\n\r\nOur goal is to improve our clients profits while providing our employees with unique and rewarding employment opportunities. We aim to be the highest-quality provider to each niche sector we service, through integrity, competence, innovation, and execution.\r\n\r\nWe are dedicated to attracting, engaging, and retaining talent through a culture that nurtures success, develops careers, encourages communication, and honors all commitments. Commitment to our customers, employees, and strategic partners is the foundation of our mission.\r\n\r\nWe will honor our commitments by putting ethics and morals first. We will work hard to deliver exceptional customer service.\r\n\r\nLife at ProSource Staffing: Our Culture\r\nOur integrity is a critical asset, and we are committed to upholding it.\r\n\r\nWe cherish our company, and represent it with honor.\r\n\r\nWe set high standards, and we abide by them as we practice business fairly and behave ethically. We share our expectations with each other and strive to maintain a workplace built on mutual values, trust and goodwill.\r\n\r\nWe thrive on challenges, viewing them as an invitation to success.\r\n\r\nA true team, we work together to routinely please our customers, surpass our record achievements, and drive our organization to greater success.