Job Description
Job Description
Department: Administration
Reports To: Accounting Manager
FLSA Status: Non-Exempt
Pay Grade: 20
Prepared Date: 03/15/2023
Summary:
A Staff Accountant is a professional position responsible for accounting, reviewing, auditing, and analyzing transactions and activities. This position performs central accounting activities related to one or more of the following functions: accounts payable, accounts receivable, cash management, payroll processing, fixed assets, general accounting and/or assisting in the annual audit.
Essential Duties and Responsibilities: (Other duties may be assigned.)
- Performs cash management services such as Positive Pay, ACH controls, bank transfers, ACH payments, Wires etc.
- Serves as the Payroll Administrator and is responsible for all payroll-related activities. ADP experience is a plus.
- Prepares and enters recurring and adjusting journal entries.
- Reconciles bank accounts, general ledger accounts, payroll related accounts on a monthly, quarterly, and yearly basis.
- Works with bank provider in setting up bank accounts, changing authorized signatures and adding new services.
- Prepares financial reports, summaries, flow charts, graphs, and tables.
- Performs special projects, studies, and collects and compiles statistical and financial data for special reports as directed.
- Files federal excise tax exemption forms when needed.
- Creates and maintains necessary spreadsheets or databases for supporting documentation, record keeping, auditing, and verification purposes.
- Researches and analyzes accounting transactions and may need to perform queries or generate supporting documents when providing assistance.
- Assists in the development and implementation of departmental and cross functional process improvements and internal controls.
- Assists with documenting processes including the development of flow charts and Standard Operating Procedures.
- Assist Accounting Manager in the preparation of the annual audit, providing information to auditors and researching issues as needed.
Competencies:
Core Competencies:
- Accountability: Displays personal accountability for tasks and deliverables.
- Collaboration: Demonstrates cooperation and teamwork.
- Customer Focus: Exhibits professional demeanor with internal and external customers.
- Integrity: Demonstrates responsibility towards the company, its property, and co-workers.
- Safety: Adheres to all SD1 safety policies and procedures.
- Environmental Stewardship: Demonstrates environmentally conscious practices.
Functional Competencies:
- Job Knowledge and Performance: Successfully completes essential duties for job level assigned.
- Ethics & Integrity: Acts with high level of ethics, integrity, sincerity, and honesty in all actions. Instills good work ethic in others, provides guidance and support. Demonstrates responsibility towards the company, its property, and co-workers.
- Critical & Strategic Thinking: Identifies problems and asks the right questions that lead to a resolution.
- Flexibility & Adaptability: Adapts quickly and positively to internal and external changes in the work environment. Able to change approach or method to best fit the situation.
- Continuous Improvement: Identifies and modifies approaches or strategies as needed to continually improve self, team, and organizational performance. Analyzes continuous quality improvement needs and opportunities and suggests responsive strategies and procedures.
- Analytical Thinking: Synthesizes and summarizes data and shares and discusses conclusions with appropriate stakeholders.
- Organization and Time Management: Establishes work activity priorities and executes efficiently and effectively. Manages time and resources and checks final products for accuracy.
- Professionalism: Maintains composure, a professional appearance, interacts tactfully and positively through difficult situations.
- Business Knowledgeable and Results Oriented: Ability to set focus on high priorities and clearly identify the critical success factors that require attention.
- Initiative & Self-development: Looks for and participates in networking opportunities within SD1 and within the Accounting/Financial Industry.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
- Associates degree in accounting OR associates degree in related field with credits in principles of accounting, managerial accounting, and/or intermediate accounting from an accredited college or university.
Knowledge, Skills, and Abilities:
- General Skills - Knowledge of Generally Accepted Accounting Principles (GAAP). Payroll processing software.
- Language Skills - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- Mathematical Skills - Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Reasoning Ability - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Computer Skills – Advanced level knowledge of Microsoft Excel and Microsoft Word to include pivot tables, linking spreadsheets, using advanced formulas, creating form letters from mail merge, etc. Proficiency in Microsoft Dynamics Great Plains to include all software applications, modules and functions.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Items Used
% of time used
Handheld tools (hammers, shovels, sledge hammer, etc.)
0%
Equipment (quickie saw, drills, jackhammer, etc.)
0%
Heavy equipment (backhoes, skid steers, etc.)
0%
Machinery (pumps, motors, mounted saws, etc.)
0%
Computer or Laptop
100%
Please list the items that are used in this position and the associated % of time:
Positions
% of time in position
Up to how much weight
Standing
10%
Walking
10%
Lifting or moving
5%
25 lbs.
Climbing or balancing
0%
Pulling
1%
10 lbs.
Pushing
1%
10 lbs.
Cramped or confined spaces
0%
Sitting
70%
Stoop, kneel, crouch, or crawl
3%
Other positions and the associated % of time:
Work Environment and Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Exposure to conditions
% of time exposed
Dirt/Mud
0%
Significant heat
0%
Significant cold
0%
Smoke or fumes
0%
Harmful chemicals
0%
Water or wastewater
0%
Moderate or louder noise
5%
Vibration
0%
Grease or oil
0%
Electric shock risk
2%
Dust/Shavings
0%
Office Environment
100%
Other exposures and the associated % of time: