Corporate Accounting and Payroll Specialist

Job Description

Job Description

The Corporate Accounting & Payroll Specialist is responsible for processing bi-weekly payroll in conjunction with third party service, administering employee benefit invoices and deductions, and ensuring accurate payroll records and compliance. In addition, this role is responsible for corporate accounts payable, cash management activities, account reconciliations, journal entries, and month-end close tasks. The position is a key member of the Corporate Accounting team and works closely with construction accounts payable processors and Assistant Controller to ensure timely and accurate financial reporting.

The Corporate Accounting & Payroll Specialist customarily and regularly exercises discretion and independent judgment and is responsible for, among other things,

• Processing bi-weekly payroll in accordance with federal, state, and local requirements in coordination with third party service, including preparation of journal entries related to payroll, benefits, and accruals
• Processing corporate accounts payable including employee benefit billing allocations, intercompany billings and management of parent accounts
• Monitoring and maintaining accounts payable aging report and resolving discrepancies
• Preparing and recording cash transfers and wires as approved
• Timely communicating with internal and external parties with a sense of urgency

Reports to: Corporate Controller

Supervisory Responsibilities: None

Job Classification: Regular, Full Time, Non-Exempt

JOB DUTIES AND RESPONSIBILITES: The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

Payroll and Benefits

• Process bi-weekly payroll in UKG software in accordance with federal, state, and local requirements in coordination with external consultants
• Coordinate benefit enrollment and deductions
• Review and process garnishment requests in coordination with external consultants
• Respond to employee payroll and benefits questions
• Support annual audits and required reporting related to payroll and 401(k)

Corporate Accounting

• Process corporate accounts payable, including overhead, employee expense reimbursement requests, and predevelopment jobs
• Prepare journal entries related to payroll, benefits, and accruals
• Process reconciliations for corporate billing accounts including but not limited to credit card, cellular, and rental car service, ensuring accurate allocation of expenses across multiple entities or projects
• Perform document copying, scanning, and physical/digital filing as needed for the department
• Compile supporting documents requested by corporate and project external auditors for vouching of payables
• Assist with GL account analysis
• Maintain internal controls and department procedures documentation
• Troubleshoot integration errors between paperless invoice approval and GL software systems
• Participate in weekly accounting department meetings
• Communicate status of work, deadlines, and issues proactively
• Cross-train on key accounting tasks to support coverage needs
• Other corporate accounting-related duties as directed by supervisor

Cash Management

• Monitor cash balances and update internal reporting
• Prepare and record internal transfers and external wires as approved
• Process Accounts Receivable bank deposits

Compensation: $36.50 - $42.00 per hour plus bonus, depending on experience

REQUIRED SKILLS, QUALIFICATIONS AND ABILITIES:

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Senior-level, at least 5 years of work experience in a similar or related position with a four (4) year college degree and/or equivalent work experience accounting and payroll processing.

Ability to maintain a high degree of confidentiality and protect the integrity of privileged information on a constant basis. Ability to analyze and interpret documents such as regulation guidance, operating, procedural manuals, and safety documents. Ability to write routine reports and correspondence. Strong leadership and mentoring abilities. Ability to interact/communicate effectively in a professional and pleasant manner with Vendors, Affiliates, Stakeholders, Corporate Shareholders and Company Employees.

Knowledge of advanced accounting principles and General Ledger activity. Ability to effectively reconcile account balances, calculate figures and amounts, and apply basic math concepts.

Proficiency in advanced accounting software and Ultimate Kronos Group (UKG). Ability to operate proficiently within Microsoft Office Programs such as Excel, Word and Outlook and the in-house property management software program. Ability to operate a 10-key with speed and accuracy, fax, copier/scanner, telephone, personal computer, and typewriter.

Ability to apply principles of logical thinking to a variety of practical situations and accurately follows standardized procedures that may occasionally call for minor deviations. Must be able to think rationally beyond a specific set of instructions. Must be able to work at a fast pace, perform duties while under pressure and meet deadlines in a timely manner.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee must be able to move about the office and access information using a computer and a telephone.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. The employee will typically be in a normal office environment with little exposure to excessive noise, dust, fumes vibrations or temperature changes. There will be frequent computer use at a workstation and frequent use of the telephone. The work usually requires working at a fast pace with unscheduled interruptions.

The employee in this position must be knowledgeable about the company’s policies and procedures as described in the company Employee Handbook.