Job Description
Job Description
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Millburn, New Jersey. This is a long-term contract position for someone who can keep communication organized, manage shifting priorities, and provide dependable support to staff, students, and families. The ideal candidate is proactive, organized, and comfortable handling a mix of administrative coordination, front-office tasks, and student-facing assistance in a fast-paced environment.
Responsibilities:
• Manage incoming messages, calls, and correspondence with accuracy and a strong sense of urgency.
• Organize materials, calendars, and task priorities to ensure the next day’s activities are fully prepared and running smoothly.
• Serve as a central communication link among the Director, team members, families, and other key contacts to keep information aligned and up to date.
• Provide day-to-day operational support to the administrative team, helping maintain efficient and well-coordinated office functions.
• Assist students with practical daily needs, including meal-related support and other routine on-site concerns.
• Coordinate logistics connected to student placement efforts, including scheduling preparatory sessions and arranging testing-related activities.
• Support training-related and program logistics by helping prepare materials and handling follow-up coordination as needed.
• Help students get ready for interviews by reviewing expectations, required preparation steps, and presentation tips.
• At least 2 years of experience in an administrative assistant, office support, receptionist, or similar role.
• Strong verbal and written communication skills with the ability to interact professionally with staff, families, and students.
• Experience handling inbound calls, general correspondence, and front-office administrative responsibilities.
• Proficiency in administrative support tasks such as scheduling, document preparation, and accurate data entry.
• Ability to manage multiple priorities, stay organized, and adapt to changing daily needs.