Job Description
Job DescriptionWe are looking for an experienced Executive Assistant to join our team on a contract basis in Webster, New York. In this role, you will provide high-level administrative support to leadership, ensuring day-to-day operations run smoothly. If you excel in managing complex schedules, coordinating travel, and handling correspondence, we encourage you to apply.
Responsibilities:
• Manage and maintain executive calendars, including scheduling meetings and conference calls.
• Coordinate domestic and international travel arrangements, ensuring accuracy and efficiency.
• Prepare and edit presentations using PowerPoint and other tools to support leadership initiatives.
• Handle detailed correspondence and communication with internal and external stakeholders.
• Organize and facilitate virtual meetings using platforms such as Cisco Webex.
• Monitor and process expense reports using systems like Concur, ensuring compliance with company policies.
• Assist in tracking timekeeping and payroll processes using systems such as Kronos.
• Provide support for financial services tasks, leveraging tools like ADP.
• Maintain confidentiality while handling sensitive information and documents.• Proven experience as an Executive Assistant or in a similar role.
• Proficiency in calendar management and scheduling.
• Strong skills in travel coordination, including international arrangements.
• Excellent written and verbal communication abilities.
• Familiarity with tools such as Cisco Webex, Concur, and Kronos.
• Ability to create well-structured and impactful PowerPoint presentations.
• Ability to manage multiple priorities effectively and meet deadlines.
• High level of discretion in managing confidential information.