Job Description
Job DescriptionWe are looking for a detail-oriented Office Assistant - Part Time to support daily workplace operations in Santa Clara, California. This Contract position is ideal for someone who enjoys keeping an office organized, ensuring supplies are available, and helping teams stay on schedule. The person in this role will contribute to a smooth and well-organized environment by managing routine administrative tasks and assisting with front-office coordination.
Responsibilities:
• Maintain office and breakroom inventory by monitoring stock levels and replenishing essential supplies as needed.
• Receive incoming mail and packages, sort items accurately, and distribute them to the appropriate recipients in a timely manner.
• Arrange meal deliveries for team lunches and help ensure orders are accurate and ready when needed.
• Provide general administrative assistance such as scanning documents, filing records, and supporting clerical workflows.
• Answer incoming calls courteously, direct inquiries to the correct contacts, and greet visitors in a welcoming manner.
• Help keep shared office areas organized, presentable, and ready for day-to-day business activities.• Strong organizational skills with the ability to manage several administrative duties efficiently.
• Clear and detail-focused communication skills, both in person and over the phone.
• Dependable work habits and the ability to follow through on routine responsibilities consistently.
• Comfort working in a support role that involves clerical tasks, mail handling, and office coordination.
• Prior experience in office support, reception, or administrative coordination is preferred.
• Ability to scan and manage documents accurately while maintaining attention to detail.