Job Description
Job DescriptionSalary:
Receptionist Job Summary:
The Receptionist serves as the first point of contact for visitors and clients, providing professional and friendly customer service while managing front desk operations. This role is responsible for answering calls, directing inquiries, scheduling appointments, and performing various administrative tasks to support daily office functions.
Key Responsibilities:
- Greeting and welcome visitors in a courteous and professional manner.
- Answer and direct phone calls using a multi-line phone system.
- Provide accurate information about the company, services, and office policies.
- Manage visitor logs and issue guest passes as needed.
- Maintain a clean and organized reception area.
- Sort and distribute incoming mail and packages.
- Assist with data entry, filing, and document preparation.
- Liaise between departments to ensure smooth office operations.
- Relay messages and forward inquiries to the appropriate personnel.
- Operate office equipment, including printers, copiers, and fax machines.
- Maintain records and update internal databases as required.
- Use electronic tracking software to log all items
- Log inventory levels, ensuring accurate records of inventory, orders, and receipts.
- Stock and refill inventory within mini fridge and kitchen area.
- Other duties as applied.
Qualifications & Skills:
Education & Experience:
- High school diploma or equivalent
- 1-3 years of experience in a receptionist, administrative assistant, or customer service role.
Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with scheduling software and office management tools.
- Knowledge of phone systems and basic IT troubleshooting.
Soft Skills:
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Friendly, professional, and customer-oriented demeanor.
- Ability to handle confidential information with discretion.
- Adaptability and problem-solving skills in a fast-paced environment.
Work Environment & Physical Requirements:
- Ability to sit or stand for extended periods.
- Occasional lifting of office supplies or packages (up to 20 lbs).
- Comfortable working in a busy office environment with frequent interactions.