Special Education Administrative Assistant at Maya Angelou PCS SY 25-26

Job Description

Job DescriptionDescription:

The Organization

Maya empowers opportunity and justice-involved youth to transform the trajectory of their lives. We do this by engaging each of our scholars in a restorative, relevant school experience that prioritizes personalized academic support, well-being, and preparation for the post-Maya pathway of their choice. With an education in our network of schools, our scholars will do more than succeed – they will thrive!

If you are interested in learning more about See Forever, please visit our website at www.seeforever.org.

The Touchstone

At the Maya Angelou Schools, the key to our success is rooted in building trusting, respectful, and nurturing relationships with each other. We strive to create safe spaces for all to be able to reach their limitless potential. We are at our best when we work together to ensure the unique needs of our community are met. We empower each other to grow successfully so we can see forever! This is how we live the Maya Way, even when no one is watching.

Position Overview:

The Special Education Administrative Assistant supports the operational and compliance needs of the Special Education Department by providing vital administrative and clerical support to the Director of Special Education and case management staff. This role is critical in maintaining student records, supporting communication with stakeholders, scheduling and tracking key compliance tasks, and ensuring that all processes align with IDEA, Section 504, and applicable local and federal regulations.

Requirements:

Responsibilities

Specific responsibilities will include, but not be limited to:

• Maintains accurate and confidential records for students receiving special education services (IEPs, 504s, eligibility documents, evaluations, meeting notes, and behavior data)
• Provides administrative support, including calendar management, appointment scheduling, answering phones, and document preparation for the Special Education team
• Attends and records notes for meetings (IEPs, MDTs, SSTs), uploads final documents to student records, and ensures compliance timelines are met
• Facilitates communication with parents, guardians, teachers, service providers, and outside agencies as needed
• Supports data entry and ongoing updates to internal databases, trackers, and compliance tools for SPED documentation
• Assists in maintaining student behavior records and documenting intervention logs
• Collaborates with Special Education staff to prepare materials and logistics for professional development sessions and special projects
• Assists in technology-related tasks, including software used for IEP management, student services coordination, and data collection
• Supports compliance by helping to monitor deadlines and regulatory changes related to FAPE, LRE, and ADA
• Helps maintain a welcoming and organized office environment for the Special Education team and families

Qualifications

• Bachelor’s Degree (preferred)
• High school diploma (required)
• Strong organizational skills; capable of managing multiple tasks, priorities, and documentation systems
• Excellent written and verbal communication skills
• High proficiency in Microsoft Office Suite and Google Suite (Docs, Sheets, Calendar, Drive)
• Familiarity with special education law and terminology (IDEA, IEP, Section 504, transition services)
• Experience working with opportunity or justice-involved youth (preferred)

Salary and Benefits

Maya Angelou Schools and See Forever Foundation salaries are comparable to those of other public charter schools in the District of Columbia area. In addition, we offer a robust benefits plan, including health care coverage, HSA/FSA and dependent care accounts, voluntary dental and vision, employer-paid short-term and long-term disability options, commuter benefits, a 401k retirement savings plan with employer contribution offered after 1 year of service, along with the opportunity to positively impact students with a broad range of experiences and backgrounds.

See Forever is an equal-opportunity employer. We believe a diverse staff is a better, more effective staff.