Job Description
Job DescriptionBenefits:
- Company parties
- Competitive salary
- Free food & snacks
- Health insurance
- Training & development
Benefits/Perks
- Flexible Scheduling
- Competitive Compensation
- Career Advancement
Job Summary
he Medical Records Clerk is responsible for organizing, managing, and maintaining patient health records for the home health agency. This role ensures that all medical documentation is complete, accurate, and filed in compliance with federal, state, and agency regulations. The clerk supports clinical and administrative staff by retrieving, auditing, and submitting required documents in a timely manner to ensure smooth care coordination and regulatory compliance.
Key Responsibilities:
- Maintain and update electronic and paper medical records in accordance with agency policies and HIPAA guidelines
- Review patient charts to ensure documentation is complete, including physician orders, visit notes, consents, and signed care plans
- Track and follow up on unsigned orders, plans of care, and incomplete documentation
- Ensure timely submission and organization of all required documents from field staff within agency deadlines
- Audit charts for compliance prior to Medicare, Medicaid, or insurance billing
- File, label, and archive documents accurately using established filing systems
- Respond to document requests from clinicians, administrative staff, and auditors
- Coordinate with clinical and office teams to resolve missing or delayed paperwork
- Assist with onboarding chart setup for new admissions and discharge chart closure
- Prepare charts and records for audits, surveys, or reviews as needed
- Maintain confidentiality and security of all patient medical information
Qualifications:
- High school diploma or equivalent (Associate degree preferred)
- Prior experience in medical records, preferably in a home health or healthcare setting
- Basic knowledge of medical terminology and HIPAA regulations
- Strong attention to detail and organizational skills
- Proficiency in using EHR systems and Microsoft Office (Word, Excel)
- Ability to work independently and manage multiple tasks under deadlines
- Excellent verbal and written communication skills