Job Description
Job Description
Position Title: Sr. Executive Assistant
Location: On-Site | San Diego, CA
Compensation: $53.84 - $67.30
Employment Type: Full-time
Position Summary:
An innovative biopharmaceutical company committed to improving the lives of patients with endocrine disorders is seeking a polished and highly experienced Senior Executive Assistant to support both the Chief Financial Officer and Chief Corporate Affairs Officer. This role is ideal for a seasoned administrative professional who thrives in a fast-paced, high-growth environment and is comfortable managing sensitive information, complex logistics, and strategic support functions at the executive level.
Key Responsibilities:
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Provide proactive executive support for two C-suite leaders, including calendar management, travel coordination, and meeting preparation
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Coordinate cross-departmental activities including budgets, contracts, and goal tracking for Finance and Corporate Affairs teams
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Serve as a liaison with internal teams and external stakeholders, exercising sound judgment with confidential and time-sensitive matters
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Prepare, format, and edit presentation materials for investor meetings, internal briefings, and strategic planning sessions
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Partner with other executive assistants and departments to streamline administrative processes and implement best practices
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Manage contracts, accounts payable, expense reporting, and reconciliations using internal systems
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Support the Investor Relations team in organizing meetings and logistics
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Contribute to company events, board meetings, and department-wide planning sessions
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Assist with document creation, SOPs, and internal administrative communications
Qualifications:
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8+ years of administrative support experience, with 3+ years supporting C-level executives
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Bachelor’s or Master’s degree strongly preferred; life sciences or biotech industry experience is a plus
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Demonstrated ability to manage complex international and domestic travel, budgeting, and calendar coordination
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Exceptional written and verbal communication skills, with a professional and adaptable demeanor
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Proficiency in Microsoft Office Suite, PowerPoint, and internal platforms for contracts and expenses
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Experience in investor relations support highly desirable
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Proven track record of discretion and reliability in managing confidential information
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Ability to anticipate needs, manage competing priorities, and stay organized in a dynamic, team-oriented setting
Salary & Benefits:
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Hourly pay: $53.84 – $67.30
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Stock options and Employee Stock Purchase Plan (ESPP)
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401(k) with company match
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Top-tier medical, dental, and vision insurance
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Basic life insurance
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20 days PTO, 10 paid holidays, and a winter company shutdown
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