Job Description
Job DescriptionWe are looking for a detail-oriented Bookkeeper to join a nonprofit organization in San Diego, California on a contract basis with the potential for a permanent position. This role is ideal for a finance specialist who can manage day-to-day accounting activities, maintain accurate financial records, and support reporting across contracts, grants, and operations. The position offers the opportunity to contribute to a mission-driven environment while partnering with leadership to keep financial processes timely, organized, and compliant.
Responsibilities:
• Prepare monthly financial and statistical reports with a strong focus on accuracy, completeness, and on-time delivery.
• Oversee spending tied to contracts, grants, and funding awards, including cost allocations and regular status updates for executive leadership.
• Manage accounts payable activities by reviewing invoices and issuing payments within required deadlines to avoid penalties or duplicate disbursements.
• Reconcile bank accounts and examine vouchers, checks, and supporting documentation to ensure financial transactions are properly recorded.
• Coordinate payroll-related accounting by reviewing payroll processing, posting entries to the general ledger, and working with the payroll provider on tax reporting for employees and contractors.
• Produce year-end financial summaries and required reporting for funded programs and organizational partners according to established timelines.
• Support annual audits by organizing financial records, answering documentation requests, and assisting with audit preparation.
• Complete year-end reporting tasks such as W-2 and 1099 processing, review workers’ compensation audit information, and monitor expenditures across facilities.
• Contribute to budget preparation for grant submissions, participate in program evaluation efforts, and help maintain organized payroll documentation and internal communication workflows.• At least 3 years of bookkeeping experience, preferably in a nonprofit or grant-funded environment.
• Hands-on experience with accounts payable, accounts receivable, account reconciliation, and month-end close activities.
• Proficiency in QuickBooks and Microsoft Excel for financial tracking, reporting, and data entry.
• Working knowledge of payroll processing, payroll journal entries, and year-end tax reporting requirements.
• Ability to perform bank reconciliations and maintain a high level of accuracy across financial records.
• Strong organizational skills with the ability to manage multiple deadlines and reporting schedules.
• Clear written and verbal communication skills for collaborating with leadership, auditors, and external partners.