Job Description
Job Description
Administrative Assistant (Part-Time)
Sansei Gardens, Inc. is a long-standing commercial landscape construction company serving the greater Bay Area and we’re looking for a friendly, organized Administrative Assistant to join our team! This part-time, in-person role (20 hours/week) is based in our Livermore office and is a great opportunity for someone who enjoys keeping things running smoothly and supporting multiple teams.
Responsibilities:
As our Administrative Assistant, you’ll be a key point of support across the office, helping Accounting, Operations, Payroll, and HR stay organized and efficient. Your day-to-day may include
- Answering and directing calls from clients and vendors.
- Maintaining office entry and assisting visitors and employees.
- Responsible for maintaining office supplies and snacks inventory.
- Assisting the Accounting department with tasks related to Accounts Receivable and Accounts Payable; including three-way purchase orders and invoice matching, coding and entering into our accounting system.
- Assist Payroll and HR department with filing, reviewing of weekly field paperwork, filing and weekly paycheck packet assembly.
- Assisting the Operations team with filing and data entry
- Other duties as assigned
Qualifications:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
- Attention to detail and accuracy
- Be enthusiastic and dependable and work as a team player
- Ability to receive new instructions and procedures and work independently for extended periods of time
- Demonstrate initiative by seeking additional work when duties are completed
- Ability to lift up to 25 lbs regularly and up to 50 lbs occasionally
- Strong verbal and written communication skills
- Spanish speaker is a plus, but not required.
Compensation
- ~20 hours per week at $22 - $25 per hour
Company Benefits
- 401(k)
- Medical, dental and vision
- Profit sharing
- Paid Time Off