Job Description
Job DescriptionReal Estate Investment/ Property Management firm in Downtown Los Angeles is seeking an Administrative Assistant to assist with the front office. Reliable individual must be available Monday-Friday, from 9:00 am to 5:30 pm (no flexibility on hours). Must be a motivated self-starter and team player, who is used to a fast-paced working environment. Must also possess the ability to maintain a pleasant and courteous demeanor at all times.
Duties include:
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Answering phones with a clear and pleasant manner and screen/transfer calls to appropriate individual
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Greeting visitors with a pleasant demeanor. Offer refreshments when appropriate and clean up after visitors.
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Will be responsible for creating files, maintaining current files which include leases, legal documents, A/P documents, A/R documents etc.
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Must maintain all areas of office neat and organized at all times.
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Duties also include: management and inventory of office supplies. Purchase of these supplies will require approval from upper management.
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Will be expected to provide support to all members of staff on an as-needed basis.
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May assist in managing and delegating tasks to maintenance and janitorial staff.
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Schedule appointments as needed.
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Must possess excellent oral and written English communication skills
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Will be responsible for the preparation of spreadsheets when needed so knowledge of Excel is a must.
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Will also be responsible for daily runs to the post office and or FedEx as needed
Requirements:
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High school diploma
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At least 2 years’ experience in a similar role
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Proficiency in Word, Excel and Outlook
Knowledge of Yardi is a plus. Knowledge of Spanish is a plus.