Executive Assistant - Listing Coordinator

Job Description

Job Description

We are seeking a highly organized, proactive, and detail-oriented coordinator with real estate experience to support the day-to-day operations of a top-producing real estate team. This role is ideal for someone who thrives in a fast-paced environment and is comfortable juggling a variety of tasks — from preparing listings and managing CRM systems to running errands and keeping marketing timelines on track. If this sounds like you, apply below!

Compensation:

$50,000- $65,000- Based on experience

Responsibilities:

Listing Support:

• Coordinate listing preparations, vendor scheduling, staging, and photography
• Prepare and organize listing agreements, disclosures, and MLS input
• Track listing timelines and ensure all deadlines are met

CRM & Database Management:

• Track client follow-up tasks and manage agent pipeline organization
• Pull reports and assist with agent accountability tracking

Marketing & Operations:

• Support marketing calendar deadlines (mailer drop dates, email campaigns, social media coordination)
• Assist with scheduling video shoots, open house prep, signage, and promotional materials

Personal & Team Support:

• Run errands (sign pickups, lockbox drops, gift deliveries, etc.)
• Help with event planning, team meetings, and client appreciation activities
• Be ready to jump in on “whatever it takes” tasks to keep the business running smoothly

Qualifications:

• 2+ years of experience in real estate, preferably supporting a top agent or team
• Strong knowledge of CRMs (e.g., Follow Up Boss, Salesforce, kvCORE, etc.)
• Excellent written and verbal communication
• Highly organized and capable of managing multiple projects
• Self-starter with a strong sense of urgency and accountability
• Comfortable with light physical errands and a flexible, “no task too small” attitude
• California real estate license (preferred, but not required)

About Company

Why Join Us?

• Be part of a high-energy, high-performing team passionate about success and innovation.
• Enjoy a role where your creativity and insights will directly impact the growth of our business.
• Work in an environment that values teamwork, accountability, and continuous improvement.
• Competitive compensation, benefits, and opportunities for professional growth.