Job Description
Job Description
NATURE OF WORK:
This is a skilled secretarial position responsible for specific functions in a school. The employee typically works independently maintaining records and preparing necessary reports and may assume responsibility for a major segment of office work. The work is performed under the general supervision of the site administrator or administrator’s designee.
ESSENTIAL FUNCTIONS:
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Answers telephone and various inquiries from students, parents, staff, and the community.
Greets visitors and directs them to proper location.
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Prepares and maintains pupil records and various related reports; verifies pupil information and
files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension
Reports and contacts parents concerning attendance policies and procedures.
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Registers new pupils and requests prior school records, withdraws transferring pupils, and
forwards permanent school records.
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Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files.
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Assists in the preparation of county, federal, and state reports.
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Maintains supplies/forms and submits requests for replenishment.
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Receives, sorts, and forwards correspondence and telephone calls and messages for staff members.
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Communicates with other schools and departments.
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Schedules appointments and arranges conferences as needed.
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Provides direction to student office aides/volunteers.
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Maintains up-to-date bus routes and bus numbers for students.
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Performs other related duties as required.
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DUTIES AND RESPONSIBILITIES:
QUALIFICATION
- Graduation from high school (or GED); two years of general office, clerical, or secretarial experience; ability to accurately type not less than 40 wpm from plain copy; or any combination of experience and training that would provide the following knowledge, abilities, and skills:
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Thorough working knowledge of office technology, including office equipment and software.
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Ability to perform general office procedures.
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Ability to communicate courteously and tactfully with students, teachers, parents, and the
general public.
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Ability to be versatile in job responsibilities.
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Ability to work under a minimum amount of supervision.
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Ability to maintain integrity and confidentiality.
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Ability to project a positive image to the public.