Job Description
Job DescriptionAdministrative Assistant - On-Site Oakland
Commercial Real Estate Development & Property Management
Salary: Up to $70K**
A well-established commercial real estate development and property management company with seven properties in Northern New Jersey is seeking a full-time Administrative Assistant to join their team. This role is 100% on-site in Franklin Lakes, NJ.
We're looking for a highly organized, proactive, and dependable professional who thrives in a fast-paced office environment and enjoys supporting multiple stakeholders.
About the Role
Experience in commercial real estate or property management is a major plus.
Key Responsibilities
General Office Administration
- Answer and direct phone calls
- Receive, open, and sort daily mail
- Prepare outgoing mail and packages (USPS, UPS, FedEx, messenger)
- Order, organize, and track office supplies
- Maintain office equipment (phones, copier, computers, postage machine)
- Coordinate with IT for technical support
- Ensure office common spaces-kitchen, bathrooms, work areas-are neat, tidy, and stocked
- Coordinate with cleaning and waste companies
Administrative & Clerical Support
- Draft and prepare business correspondence (email, letters, FedEx communications, etc.)
- Maintain accurate, timely filing systems (filing is crucial in this role)
- Organize documents, handbooks, and records
Property Management Support
- Track and code invoices and proposals
- Address tenant inquiries (parking, deliveries, access needs, etc.)
- Provide access for contractors and utility personnel
- Monitor common areas and utility rooms
- Manage keys, alarms, and security systems
- Maintain and update office and property management handbooks
- Update office calendar for maintenance, inspections, and tenant appointments
- Maintain utility meter schedule
- Request, track, and follow up on Certificates of Insurance for tenants and contractors
- Coordinate annual bids for snow removal and landscaping services
Qualifications
- Prior administrative experience required
- Experience in commercial real estate or property management strongly preferred
- Strong written communication skills-must be able to draft clear business correspondence
- Exceptional organization, accuracy, and follow-through
- Ability to support multiple leaders remotely and manage shifting priorities
- Professional, reliable, and comfortable interacting with tenants, contractors, and vendors
- Health insurance, dental insurance and life insurance are offered with this full-time direct hire role.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please
navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state,
and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
Pay Details: $60.00 to $70.00 per year
Search managed by: Ellen Slovikowsky
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.