Job Description
Job Description
Are you ready to join a company that values strong, personal connections and a longstanding commitment to quality? Founded in 1926, L.E. Sauer Machine Co. has a deep-rooted history in St. Louis and a dedication to supporting the people who make our work possible. Now in its fourth generation of leadership, our company remains centered on fostering a positive, respectful workplace.
Position Summary:
The Accounting Specialist supports the daily financial operations of a manufacturing facility by processing vendor invoices, customer billing, and related accounting transactions. This position also performs general administrative duties to ensure smooth office operations, including answering phones, managing correspondence and maintaining accurate electronic records.
Responsibilities:
Accounts Payable:
- Review, match, and process vendor invoices against purchase orders.
- Reconcile vendor statements and resolve invoice discrepancies with purchasing department.
- Prepare and process weekly check runs, ACH Payments, and expense reimbursements.
- Maintain accurate vendor files and ensure compliance with W-9 and 1099 requirements.
Accounts Receivable:
- Generate and send customer invoices based on shipments or completed sales orders.
- Apply customer payments and reconcile AR accounts in coordination with sales and shipping teams.
- Monitor accounts receivable aging and follow up on overdue accounts professionally.
- Manage customer portals for invoice updates, approvals, and rejections.
Other Accounting Transactions:
- Reconcile company credit cards to expense reports.
- Support month-end closing activities and assist with financial reporting.
- Assist with compliance tasks such as preparing sales tax returns and supporting audits.
Administrative Responsibilities:
- Answer and route incoming calls, greet visitors, and provide general office assistance.
- Maintain organized accounting and administrative filing systems (digital and paper).
- Prepare and distribute mail and assist with document scanning.
Requirements:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
- High school diploma or GED with 2-4 years of experience in accounts payable/receivable or general accounting OR demonstrated ability to meet the job requirements through a comparable number of years of work experience – preferably in a manufacturing environment.
- Working knowledge of ERP or accounting systems.
- Strong proficiency with Microsoft Excel, Word, and Outlook.
- Excellent organizational, communication, and time management skills.
- Ability to work accurately under deadlines and manage multiple priorities.
- Professional demeanor and customer-service orientation with both internal and external contacts.