Job Description
Job Description
The ideal candidate will manage critical purchasing, inventory, and operational support functions in compliance with company policies and procedures, while providing excellent service to internal and external stakeholders. This position requires a highly organized professional with a strong attention to detail and the ability to multitask in a fast-paced and dynamic environment.
Key Responsibilities
Purchasing & Vendor Support:
- Place orders for approved goods and services through established vendors and purchasing tools.
- Process and track purchase orders, invoices, and receipts promptly.
- Ensure compliance with approved vendor lists, pricing agreements, and purchasing policies.
- Act as a primary contact for internal purchasing requests, ensuring accurate guidance on approved ordering protocols.
Inventory & Asset Management:
- Monitor inventory levels in coordination with company tools and reorder supplies as needed.
- Maintain precision in inventory records and support periodic audits.
- Oversee storage areas for proper stock rotation and accessibility.
Administrative & Financial Support:
- Reconcile purchases and corporate purchasing card statements.
- Prepare and maintain accurate documentation, reports, and spreadsheets for purchasing activities.
- Provide data entry and reporting support as required.
Operational Support:
- Coordinate purchasing needs for new office setups, field supplies, marketing materials, and other functions.
- Manage shipping, receiving, and distribution of purchased items.
- Handle corporate mail and oversee shipping/receiving requests.
- Assist with administrative work for special projects requiring purchasing coordination.
Qualifications:
- Education: High school diploma required; bachelor’s degree preferred, or equivalent relevant experience.
- Experience: Minimum 2 years of office/administrative experience in a similar role.
- Skills:
- Ability to follow directives with attention to detail.
- Strong multitasking skills, with the ability to quickly prioritize changing business needs.
- Excellent computer literacy, including advanced skills in spreadsheets, word processing, email, and internet tools.
- Proficiency in working independently and collaboratively in a team setting.
- Exceptional communication skills (written and verbal).
Preferred Qualifications:
- Previous experience in inventory or purchasing coordination is highly desirable.
- Adept at report writing, data analysis, and presenting findings.
- Familiarity with administrative systems in a corporate environment.