Job Description
Job DescriptionDescriptionWe are seeking a detail-oriented and highly organized Accounting Operations Associate to join our finance team. This person will be responsible for managing and executing all accounts payable and employee reimbursement activities, ensuring accurate and timely processing of invoices, and maintaining vendor relationships. This role requires a keen eye for detail, strong organizational skills, and a thorough understanding of accounts payable processes.
Summary of essential job functions
- Process, verify, and reconcile invoices and employee expense reports in a timely and accurate manner.
- Maintain up-to-date vendor files and payment records.
- Prepare and perform check runs, electronic transfers, and payments.
- Monitor accounts to ensure payments are up to date and resolve invoice discrepancies.
- Liaise with vendors and internal departments to resolve any issues related to accounts payable.
- Assist in month-end closing procedures and ensure compliance with company policies and regulatory requirements.
- Prepare analysis and reports related to accounts payable as required.
- Implement and maintain systems, procedures, and policies to improve the accounts payable and expense reporting processes.
- Coordinate with external auditors on relevant journal entries and other queries as they arise.
- Assist with cash needs and work with fund admin team on daily wires for investment purchases.
Minimum requirements
- Bachelor’s degree in Accounting, Finance, or related field.
- Minimum of 2 years of experience in accounts payable or general accounting.
- Proficiency in accounting software and Microsoft Office Suite, with a strong emphasis on Excel.
- Proficiency in NetSuite is a plus.
- Strong understanding of accounting principles, especially pertaining to accounts payable.
- Excellent communication and interpersonal skills to effectively interact with vendors and team members.
- Ability to work independently and as part of a team in a fast-paced environment.
- High level of accuracy, attention to detail, and ability to prioritize multiple tasks.
- Experience in the finance or investment industry is a plus.
Key Competencies
- Accounts Payable Expertise: Skilled in invoice processing, reconciliations, vendor management, and employee expense reimbursements.
- Attention to Detail: Maintains accuracy in financial records, reconciliations, and compliance with policies.
- Organizational Skills: Manages multiple priorities, deadlines, and month-end close tasks effectively.
- Technical Proficiency: Strong Excel skills and familiarity with accounting systems (NetSuite a plus).
- Communication & Relationship Management: Builds positive relationships with vendors and collaborates effectively with internal teams.
- Process Improvement: Identifies and implements ways to streamline AP workflows and reporting.
How This Role Demonstrates Our Values
- Integrity: Ensures accurate and compliant processing of accounts payable and reimbursements.
- Collaboration: Works closely with vendors, colleagues, auditors, and fund administrators to support smooth operations.
- Excellence: Delivers precise reconciliations, timely payments, and reliable reporting.
- Critical Curiosity: Continuously looks for opportunities to improve processes, strengthen controls, and increase efficiency.
Benefits
- Invictus medical, dental and vision is covered at 100% for all tiers.
- We offer FSA’s for healthcare, dependent care, transit and commuter costs.
- Safe harbor 401(k) match of 4%; employees need 3-months of service to be eligible to participate. No vesting after that.
- $80 per month cell phone reimbursement.
- 20 days of PTO accrued at the beginning of the year, plus 10 company holidays, and dedicated sick time.