Business Operations Manager
Herzliya (Hybrid – at least 3 days/week in office)
Department: Business Operations
Reports to: COO
Employment Type: Full-Time (MLOA Replacement)
About us
At aiOla, we’re redefining how people interact with technology through voice-driven AI — transforming how global enterprises operate. You’ll join a collaborative, mission-driven team where your work truly moves the company forward.
About the Role
We’re looking for a motivated, detail-oriented Business Operations Manager to join aiOla and play a central role in driving operational excellence across the company. This role works directly with multiple teams — including Finance, Legal, Sales, HR, and the Executive team — to ensure smooth execution, alignment, and continuous improvement.
This is a unique opportunity to gain broad exposure to the business side of a scaling AI startup and make a real impact.
- Bachelor’s degree in Business Administration, Economics, Industrial Engineering, or related field.
- 4+ years of experience in Business Operations in B2B companies (startup/tech advantage).
- Not afraid to work directly with C-levels, Board members, and shareholders — confident communicator with high professionalism.
- Willingness to be hands-on with finance administration, including invoices, AP/AR, budget tracking, and vendor management.
- Strong experience in Finance Operations — budgeting, expense monitoring, and procurement.
- Experience in Legal Operations — contracts, coordination with legal counsel, and supporting legal workflows.
- Advantage: experience supporting fundraising legal processes (investor onboarding, subscription docs, joinders).
- Advantage: prior experience managing Board and shareholder communications, resolutions, and approval processes.
- Strong analytical and problem-solving skills with exceptional attention to detail.
- Excellent organizational and communication skills; able to keep multiple stakeholders aligned.
- High proficiency in Excel/Google Sheets; experience with HubSpot or Apollo is a plus.
- Ability to thrive in a fast-paced, dynamic environment.
- A proactive, ownership-driven, “can-do” attitude with curiosity and willingness to learn.