Job Description
Job DescriptionThe Windfall is partnering with a Private Equity firm that is seeking to hire an Executive Assistant. This will be working alongside other EAs on the Infrastructure Team. Their midtown Manhattan office has just gone through a brand new buildout where you will be able to enjoy all the perks of the space. You will be supporting 2-3 Directors and 2-3 associates. They foster an empathetic environment with an amazing training program. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime as it is required. RESPONSIBILITIES - Travel arrangements and logistics across time zones- Maintain and update Director and Executive's calendars- Book and coordinate internal and external meetings- Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)- Manage conference rooms for meetings- Breakdown conference room after meetings- Prepare material, update and edit presentations- Print, bind and distribute presentations- Arrange and coordinate internal/external conferences- Coordinate with Portfolio Companies and Executives- Handling of confidential information and materials- Register and update contacts in internal databases- Expense reporting- Back-up other EAs- Coordination of international meetings- Assist with office-wide projects and events, as neededREQUIREMENTS- 5+ years of EA experience in finance, consultancy or techExperience and interest in;- Travel and logistic coordination (domestic and international)- Heavy calendar management- Working with databases- Work in an international environment- Communicating with executives- Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word- Team-minded approach to tasks and projects- Ability to multi-task and prioritize/re-prioritize as needed- Service minded with a ”can do” attitude- Focus on quality and a strong attention to detail- Flexible style and the ability to seek solutions both independently and as part of a team- Capable and driven to take initiatives- Sound commercial judgment- Strong communication skills- Strong interpersonal skills (heavy coordination across business lines)PACKAGE$115-120,000 Base SalaryDiscretionary Bonus Based on Individual & Firm Performance 100% Covered Benefits 4% 401k Match iPhone & Laptop Commuter BenefitsBreakfast, Lunch & Snacks Provided Daily#ZR