Job Description
Job Description
Job Title: Human Resources Coordinator / Generalist
Department: Human Resources
Reports To: Owner / HR Manager
Employment Type: Full-Time
Schedule: Monday through Friday
Work Location: Primarily in-office
Pay Frequency: Weekly
Compensation & Benefits
Compensation:
- Starting salary from $40,000 per year, based on experience, skills, and qualifications
Benefits Package:
- Paid Time Off (PTO)
- Paid Holidays
- Medical, dental, and vision insurance available after 90 days of employment
- Premium paid life insurance available after 90 days of employment
- 401(k) retirement plan with eligibility to begin contributions after 6 months of employment
Position Summary
We are seeking a dependable and adaptable Human Resources professional to support a variety of HR functions in a small business environment. This role supports employees across multiple states and is responsible for payroll administration, benefits management, recruiting and hiring, and employment compliance. The position is primarily based in the office.
Due to the size of our organization, this role may also assist with general administrative or operational tasks outside of traditional human resources responsibilities as needed. This position requires regular phone, email, and computer use.
Key Responsibilities
Payroll Management (Multi-State)
- Assist with processing accurate and timely weekly multi-state payroll
- Maintain employee timekeeping records, deductions, and payroll documentation across multiple jurisdictions
- Support compliance with federal, state, and local wage and hour laws
- Assist with resolving payroll discrepancies and employee payroll inquiries
Benefits Management
- Assist with administration of employee benefit programs across multiple states, including medical, dental, vision, life insurance, PTO, and retirement plans
- Support employee benefit enrollment, changes, and ongoing inquiries
- Coordinate open enrollment activities and benefits communications
- Maintain accurate benefits records and assist with benefits-related compliance
Recruiting & Hiring (Multi-State)
- Support full-cycle recruitment for positions in multiple states
- Post job openings, review resumes, and coordinate interviews
- Assist with offer letters, background checks, and state-specific new hire documentation
- Coordinate onboarding and orientation, including remote employees
- Maintain applicant tracking and hiring records
Compliance & HR Administration
- Assist with compliance with federal, state, and local employment laws across multiple states
- Support state-specific requirements such as new hire reporting, postings, wage notices, and leave laws
- Maintain accurate and confidential employee files in accordance with record retention requirements
- Assist with HR audits, reporting, and policy administration
- Support employee relations matters as directed
Administrative & Office Responsibilities
- Answer incoming phone calls and direct inquiries appropriately
- Draft, send, and respond to professional emails and correspondence
- Use computers daily to perform job duties, including Microsoft Office products (Word, Excel, Outlook, Teams)
- Work comfortably across multiple computer screens and systems simultaneously
- Maintain organized digital and physical files
Additional Responsibilities
- Provide administrative and operational support as needed
- Assist with cross-departmental projects
- Perform other duties, including tasks unrelated to human resources, to support overall business operations
Qualifications
Required:
- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience)
- 1–3+ years of HR, payroll, benefits, or administrative experience
- Basic understanding of multi-state payroll and employment compliance
- Proficiency with computers, email, and Microsoft Office products
- Ability to work across multiple software systems and computer screens
- Ability to work primarily in an office environment with flexibility to work remotely when required
- Strong organizational skills and attention to detail
- Ability to handle confidential information with professionalism
Preferred:
- Experience supporting a multi-state workforce
- Familiarity with HRIS, payroll systems, and applicant tracking systems
- HR certification or coursework (e.g., SHRM, PHR)
Skills & Competencies
- Clear and professional communication skills (phone, email, and written)
- Ability to multitask and manage competing priorities
- Adaptable, dependable, and team-oriented
- Strong problem-solving skills
- Comfortable learning and using new technology and systems