Job Description
Job DescriptionJob Title: Briefing CoordinatorJob Description
As a Briefing Coordinator, you will be responsible for drafting participant biographies and identifying key connection points to session themes. You will prepare detailed briefing memos that cover editorial topics, suggested questions, and logistics. Your role is pivotal in ensuring all materials are executed flawlessly, with consistent details and formatting. You will maintain timely and professional correspondence and collaborate cross-functionally with editorial, content, and events teams. Additionally, you will communicate with program speakers and attendees to request confirmations and share updates.
Responsibilities
- Draft participant biographies and identify key connection points to session themes.
- Prepare detailed briefing memos, including editorial topics, suggested questions, and logistics.
- Ensure all materials are executed without error and that details and formatting are consistent.
- Maintain timely and professional correspondence.
- Collaborate cross-functionally with editorial, content, and events teams.
- Correspond with program speakers and attendees to request confirmations and share updates.
- Maintain availability on Slack from 9:00am-5:00pm, Monday through Friday, and respond to team communications in a timely manner.
- Attend weekly status meetings and provide weekly end-of-week updates via email.
Essential Skills
- 1-2 years of experience in policy, research, or strategic communications.
- Outstanding written communication skills.
- Strong organization and time management skills.
- Knowledge of major business and economic trends.
Additional Skills & Qualifications
- Experience in executive support or strategic communications roles.
- Ability to craft compelling invitations and executive briefs.
- Adept at juggling multiple relationship streams in a high-volume, high-intensity environment.
- Sophisticated presence with the balance of gravitas and confidentiality required for executive interactions.
Work Environment
This position requires Slack availability from 9am to 5pm. You will work two days in the office and be needed in person for the event from April 13-17. This role offers a unique opportunity to be directly involved in delivering a world-class event attended by top CEOs, Fortune 500 corporate sponsors, global business leaders, and prominent political figures.
Job Type & Location
This is a Contract position based out of Washington, DC.
Pay and Benefits
The pay range for this position is $30.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Washington,DC.
Application Deadline
This position is anticipated to close on Feb 27, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.