Job Description
Job Description
McInnis Inc. is a professional Outsource Human Resource and Staffing firm specializing in, Life Science, Healthcare, Hospitality, Finance and Municipal operations management, based in Milford, CT. Our mission is to provide superior talent, cutting-edge HR services, payroll solutions, comprehensive workforce management and back-office administration for our diverse list of clients.
- This position is onsite in Milford, CT.
- 3+ years of progressive experience in payroll
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DESCRIPTION:
We are seeking a detail-oriented and experienced Payroll Specialist II to join our growing team and support our expanding client base. This role is essential in providing comprehensive payroll support for a variety of industries, including restaurants, municipalities, and pharmaceutical clients. This individual will work primarily under the Payroll Manager and serve as a backup to the Finance Manager for internal payroll operations.
The ideal candidate is analytical, customer-service oriented, and thrives in a fast-paced, detail-driven environment. This is an onsite role based in Milford, CT, with occasional travel for bank runs or related tasks.
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RESPONSIBILITIES:
- Process payroll for 400+ employees across multiple clients and industries
- Handle multi-state payroll including tax setups and compliance
- Conduct advanced payroll data reconciliation, audits, and reporting
- Manage payroll activities such as bonuses, commissions, tips, reimbursements, PTO accruals, and benefit deductions
- Support employee onboarding, time & attendance, and data entry
- Customize and generate payroll reports for internal and client use
- Serve as backup support to the Finance Manager for internal payroll processes
- Provide exceptional service to clients and employees through effective communication and problem-solving
- Partner with cross-functional teams to ensure payroll accuracy and compliance
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KNOWLEDGE, SKILLS, AND ABILITIES:
- 3–5 years of complex, high-volume payroll experience
- Experience processing payroll for 150+ employees
- Strong understanding of payroll auditing and reconciliation
- Proficiency in multi-state tax setups, gross pay calculation, and payroll deductions/contributions
- Experience with time tracking and employee data systems
- Excellent leadership, organizational, and communication skills
- Strong attention to detail and a strategic, analytical mindset
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REQUIRED QUALIFICATIONS:
- Bachelor’s degree (or equivalent) in finance or a similar field is preferred.
- Experience with external clients or multi-entity payroll processing
- Direct experience with restaurant/hospitality payroll or operations
- Familiarity with the following software is a plus:
- UKG (UltiPro/Kronos) – highly preferred
- ADP, Workday, QuickBooks
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SALARY & BENEFITS
Salary - $60,000 - $65,000 Depending on Experience
- Comprehensive Health, Dental, & Vision
- Paid Time Off
- Sick time
- Holidays
- Life Insurance
- 401k Contributions
- Charity Matching
Join us in this exciting opportunity to make a meaningful impact on our clients. Apply today and become an integral part of our dynamic team!
Pre-employment Background Check, Drug screen, and references are required.
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