Job Description
Job Description
The position is located in [Sells, AZ].
Position Summary:
Under general supervision, maintains accurate records of the quantity, type and value of supplies; prepares journal entries, monthly and year end closings, and fixed asset maintenance and general ledger reconciliations in accordance with the Tohono O'odham Nation's applicable policies and procedures. Occasionally operates a forklift.
The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures and unusual situations are referred to a supervisor.
Essential Duties and Responsibilities (Depending on area of assignment, incumbent may not be required to perform some of the duties listed below):
- Assists in maintaining an effective and efficient inventory management system.
- Keeps an accurate ongoing inventory for each department's property; prepares and reconciles reports.
- Complies information on receipt or disbursement of goods and computes inventory balance, price, and costs.
- Maintains records and develops reports for the reconciliation of supplies inventories.
- Writes functional specifications for specialty items to be purchased through the Tohono O'odham Nation's purchasing policies and procedures.
- Ensures inventory system files security through limited access to main programs.
- Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
- Performs inventory data entry, accurately and in a timely manner; utilizes an electronic records system to process department documents.
- Stamps metered mail and distributes incoming United States Parcel Service mail.
- Processes purchase orders through the receiving function to capture assets for tagging.
- Maintains all appropriate documentation related to the procurement of goods and services.
- Operates a forklift and other necessary equipment to properly handle materials being received, issued, and stocked.
- Answers questions from various departments and programs regarding property and supply policies and procedures; assists in ensuring compliance to the Nation's policies and procedures.
- Attends meetings as required.
- Performs other job-related duties as assigned and contributes to a team effort.
Knowledge, Skills, and Abilities:
- Knowledge of the Tohono O'odham culture, customs, and traditions.
- Knowledge of property inventory techniques.
- Knowledge of safety precautions relating to loading and unloading of materials.
- Knowledge of application and implementation of computer record keeping systems, accounting and billing procedures, and inventory systems.
- Skill in providing superior customer service for both internal and external customers.
- Skill in organizing and maintaining areas for efficient material storage and handling.
- Ability to enter data or information into a computer system using a keyboard device.
- Ability to communicate efficiently and effectively both verbally and in writing.
- Ability to establish and maintain positive and effective working relationships with other employees and the general public.
- Ability to maintain privileged confidential information.
- Ability to work independently and meet strict timelines.
- Ability to work extended hours and various work schedules.
- Ability to obtain forklift certification.
Minimum Qualifications:
- High School Diploma or General Education Diploma, and three years' work experience in inventory, administrative, or warehouse, to include computerized inventory and accounting systems; or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position.
Licenses, Certifications, Special Requirements:
- Must obtain Forklift certification within six months hire.
- Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
- May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).
- If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.
- Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.