Job Description
Position Overview
Ultimate Staffing Services is actively seeking a Senior Administrative Coordinator to join their client's dynamic team in California. This role provides comprehensive support covering a wide range of responsibilities from finance and administration to vendor coordination and special projects. The ideal candidate will be highly organized, proactive, and capable of thriving in a fast-paced, evolving environment.
Responsibilities
- Process vendor invoices, purchase orders, and credit card statements.
- Pull and generate reports.
- Schedule meetings, prepare agendas, and track deadlines and action items.
- Organize digital files, order supplies/catering, and manage contact lists.
- Monitor emails and social media for issues needing follow-up.
- Coordinate with vendors (print, signage, etc.) and update website content (no coding required).
- Migrate content to SharePoint/intranet and the new city website.
- Track and respond to inquiries, including email opens and site traffic.
Qualifications
- Strong Microsoft 365 skills (Outlook, Excel, Teams, SharePoint).
- Excellent attention to detail and follow-through.
- Reliable, resourceful, and able to manage multiple tasks independently.
- Good judgment, tact, and ability to adapt to change.
- Open to feedback and thrives in a dynamic team environment.
Bonus Skills
- Experience with content management systems, online form apps, or databases.
- Familiarity with AI tools for efficiency.
Required Work Hours
Monday to Friday, during regular business hours.
Benefits
Enjoy a competitive pay range with a minimum of $35 per hour and a maximum of $38 per hour.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.