Job Description
Job Description
The Administrative Assistant/Receptionist plays a vital role in supporting a medium-sized department within a large corporate office. This position ensures smooth office operations by managing front desk activities, coordinating calendars, handling communications, and facilitating extensive interaction with visitors and external clients. The role utilizes tools such as Google Workspace, Microsoft Outlook, and proprietary scheduling software, providing essential support across multiple departments. Opportunities for advancement are available, reflecting a clear promotion path within the organization.
Responsibilities
- Manage reception duties including greeting visitors and answering phones
- Coordinate calendars and schedule appointments using Google Workspace and proprietary software
- Handle incoming and outgoing mail and correspondence
- Perform data entry and maintain accurate records
- File and organize documents efficiently
- Provide meeting support including room setup and materials distribution
- Oversee office supplies management to ensure stock levels are maintained
- Coordinate communication between multiple departments
Preferred Qualifications
- Minimum 1 year experience in administrative support
- High school diploma or equivalent
- Proficient with Microsoft Office Suite and scheduling software
- Strong communication and customer service skills
- Excellent time management and organizational abilities
- Adept at multitasking in a dynamic work environment