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Marion County Health &amp; Human Services is looking for an adaptable, collaborative, and experienced Program Manager who will assist the department in achieving its mission: To create a safe and welcoming environment where all people can access high quality health and human services and are supported to achieve their highest level of health. This position is responsible for oversight and support of our Youth and Family Service (YFS) array which includes outpatient mental health, peer delivered services, wraparound, EASA and intensive services.
The ideal candidate will have experience supporting high performing, diverse teams and making data-driven decisions that support our department mission. A commitment to excellent clinical quality to the population we serve and ability to maintain high fidelity programing.
For those relocating from outside of Oregon, we provide the following relocation package*:
<ul>
<li>Up to $3,000 reimbursement of moving expenses</li>
<li>Relocation bonus in the amount of $3,000 (prorated based on FTE) as a one-time payment upon proof of Oregon residency</li>
</ul>
* Requires a 2-year employment commitment.
GENERAL STATEMENT OF DUTIES Provides leadership and manages the planning, development, support and delivery of efficient and high-quality mental health, behavioral health or health administration services with a broad scope of authority and responsibilities within multiple small to mid-size related service areas or one or more large programs. Responsibilities include supervision of other supervisory staff, program staff as well as financial and operational performance of the service(s) and program(s).
SUPERVISION RECEIVED Works under the general supervision of a Health Department Division Director who assigns and oversees work, establishes goals and reviews results obtained for overall effectiveness and for meeting department and county objectives.
SUPERVISION EXERCISED Exercises full supervision for supervisory, professional, technical and support staff. May also supervise interns and volunteers.
Typical Duties - Duties include, but are not limited to the following
Program Development &amp; Management Provide program development and management/oversight of a diverse group of programs and teams. Program oversight includes the details of the programs, including contracts and deliverables, and the goals, values, and objectives of the programs, to ensure high-quality service delivery.
<ul>
<li>Develop performance management systems and set metric benchmarks to ensure accountability and monitor program effectiveness and efficiency.</li>
<li>Develop, implement, and ensure agency policies and procedures. </li>
<li>Execute action plans to address departmental priorities, goals, and objectives. </li>
<li>Analyze complex, sensitive issues and situations; identify and implement solutions that support the division's priorities, goals, and policies. </li>
<li>Manage complex, highly visible, and time-sensitive projects. Strategically problem solve; identify quality gaps, set quality outcome measures and benchmarks, design/implement/monitor/modify operational plans to achieve desired outcomes. </li>
<li>Serve as a policy advisor to executive leadership to formulate recommendations, policy decisions and strategic action plans, and participate in long-range agency planning and development.</li>
<li>Collaborate and provide back-up and support to other programs of the Behavioral Health Division with an eye toward reducing barriers and treating the whole person.</li>
</ul>
Leadership Provide leadership to the Clinical Supervisors, and Program Supervisor and teams in YFS. Leadership includes adherence to department mission, values, and policies, with a focus on staff and supervisor development and high-quality service provision. Leadership occurs both by action and example.
<ul>
<li>Use best practices to develop, empower, and support employees and supervisors. Create and reinforce a positive workplace culture, engage supervisors and staff to evaluate the needs of the workforce and provide professional development opportunities. </li>
<li>Model to supervisors and support supervisors to prioritize, assign, review, and give feedback to employees about their work; provide guidance to employees on their assigned job duties; delegate work to enhance employee growth, success, and sense of achievement; coach new and seasoned employees to increase their knowledge and skills; facilitate conflict resolution. </li>
<li>Coach and support new supervisors to build leadership skills and confidence that enhances the program and organizational culture. Review supervisors work for completeness, accuracy, quality, and quantity. </li>
<li>Provide regular feedback on performance to supervisors and their employees. Use reports and data to provide transparent, data-driven feedback on outcomes and performance measures. Assist the supervisors to use data in a similar way with their teams. </li>
<li>Conduct regular meetings with supervisors to assign priorities, discuss work progress and operational policy direction. </li>
<li>Partner with the Human Resources Department to assure that appropriate and timely actions are taken to maintain and support employees through equal opportunity recruitment, hiring, merit reviews, resolving grievances, progressive discipline, training, and providing a safe and supportive work environment. Investigate and respond to employee relations issues; maintain</li>
<li>knowledge of collective bargaining agreements and laws/rules/policies that govern personnel matters. </li>
<li>Advance workforce clinical quality, address systemic disparities; consider and appreciate multiple perspectives, backgrounds, and values, integrating them throughout the organization, and create opportunities to effectively achieve organizational goals corresponding to workforce quality and representation to the population served.</li>
<li>Promote respect, cultural humility, positive work environment, healthy conflict resolution and support cooperative relationships within the program, department, county and community.</li>
</ul>
Community Partnerships The YFS Program Manager is responsible to build and maintain collaborative community partner relationships with key stakeholders including Oregon Health Authority, CCO, schools, Early Learning Hub and Salem Health.
<ul>
<li>Collaborations should be focused on breaking down barriers and silos with an eye toward whole person-centered care, trauma-informed practices, and behavioral health access for all.</li>
<li>Build positive relationships and collaborate with internal leaders and external stakeholders. </li>
<li>Represent the Marion County Behavioral Health Division by participating in meetings, committees, and Board sessions as assigned by the Division Director. </li>
<li>Program development opportunities should include input and opportunities for collaboration with community partners.</li>
<li>Create regular opportunities to identify existing strengths and gaps in existing service delivery system.</li>
</ul>
Budget, Contract and Grant Management Provide expertise, oversight and support of grant application and implementation, contracts, and budget, including required outcomes.
<ul>
<li>Review expenditures for all YFS programs and support YFS supervisors to regularly review and analyze program budgets. </li>
<li>Work with Administrative Services budget analyst to prepare budget requests by projecting resource needs and preparing required documentation. </li>
<li>Provide advice and input on the division's budget to the Division Director. </li>
<li>Maintain knowledge of financial contract requirements/deliverables and ensure that these are timely fulfilled.</li>
<li>Work with the Behavioral Health Operations Team to research and applies for grants and other funding/revenue sources to finance services provided in programs.</li>
</ul>
Quality Assurance and Program Development Supports supervisors and ensures that data drives decision making, alongside adherence to department mission and values, trauma-informed and person-centered care, and evidence-based practices.
<ul>
<li>Use data, client, and community input to inform decision-making and design actionable solutions to challenges, optimizing the services and supports provided by the division.</li>
<li>Work with Behavioral Health Operations Team and Quality Assurance Coordinator to assess program-level performance and quality gaps; initiate continuous quality improvement projects; make data-driven program development recommendations to the executive leadership team.</li>
</ul>
Response Level 1: In the event of an emergency, employee makes a reasonable effort to report to work. Employee may be required to perform duties outside of their regularly assigned duties. Employee may be requested to work an extended or flexible schedule. Due to regular assignment, employee may be assigned a leadership role in the provision of essential services or response functions. Staff at this response level must complete Incident Command System 100, 700, 200, and 800 on-line or in-person training.
Requirements for the Position
EXPERIENCE AND TRAINING
<li>Possession of a master's degreein a social science field, and five (5) years of responsible, professional experience in the mental health system, including three (3) years in a supervisory capacity; OR</li>
<li>Any satisfactory equivalent combination of education, training and/or experience relevant to the position. </li>
NECESSARY SPECIAL REQUIREMENTS
<ul>
<li>Must be either 1) licensed by the Oregon Board of Licensed Professional Counselors, 2) licensed by the Oregon Board of Licensed Social Workers or 3) credentialed or registered through the Mental Health and Addiction Counseling Board of Oregon (MHACBO) as a Qualified Mental Health Professional (QMHP) within the first 30 days of employment.</li>
<li>Selected applicants will be required to provide college transcripts at interview.</li>
<li>Must pass a criminal history background investigation; however, conviction of a crime may not necessarily disqualify an individual for this classification.</li>
<li>Must possess a current driver's license in the applicant's state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: <a href="http://apps.co.marion.or.us/APAP/" target="_blank">http://apps.co.marion.or.us/APAP/</a>.</li>
<li>Must possess and maintain proof of personal automobile liability insurance, at a minimum, in the amount required by Oregon Law (ORS Chapter 806) as may be required to utilize personal vehicle.</li>
<li>This position may be subject to the following: Must not be excluded from participation in the federal health care programs (Medicaid, Medicare and other federally funded programs that provide health benefits); AND must not be excluded from participating in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).</li>
<li>This assignment is not represented by a union.</li>
<li>This is a full-time position, which is not eligible for overtime. </li>
<li>Typical Work Schedule: Monday through Friday, 8:00 a.m. - 5:00 p.m., with flexibility depending upon the needs of the department and program.</li>
</ul>
KNOWLEDGE, SKILLS, AND ABILITIES Comprehensive knowledge of principles, methods and techniques of designated health service fields, related to mental health, behavioral health, addictions, developmental or intellectual disabilities. Including principles and practices in treatment, service delivery, research methodologies, data collection and statistical analysis.
Thorough knowledge of principles in related health services; State of Oregon Administrative Rules related to specialized health service areas; public health administration; health integration practices; supervision and performance management; leadership, wellness, team dynamics and staff development; program planning and budgeting, fiscal management; organizational processes and design; budget and grant preparation and administration; care coordination and recovery-based treatments.
Skills to negotiate, compromise, facilitate, problem solve and provide conflict resolution; coach, mentor and train individuals and teams; develop and implement policies and procedures; effectively communicate both orally and in writing.
Abilities to perform independently in a fast paced, team based environment; effectively provide leadership, guidance and delegate to individuals and teams; lead and supervise other supervisory staff; interpret and apply pertinent provisions of federal, state and county statues, rules and regulations related to the program services overseen; oversee service planning, coordination, utilization of resources, promote intended goals and outcomes; direct continuous quality improvement efforts; establish and maintain effective working relationships with employees countywide, clients, government agencies, community groups/partners, and the public. 
PHYSICAL REQUIREMENTS Operates a motor vehicle; sees using depth perception; sits; stands; moves about the work area; climbs 1 floor of stairs; lifts, pushes, and pulls up to 5 lbs.; operates a keyboard; speaks clearly and audibly; reads a 12-pt. font; and hears a normal level of speech.
Additional Information and/or Attachments
We offer the following retention bonus, prorated based on FTE:
<ul>
<li>$3,000 bonus after six months of continuous employment</li>
<li>$3,000 bonus after twelve months of continuous employment</li>
</ul>
We offer tuition assistance for employees interested in professional development towards a profession in behavioral health.
<ul>
<li>Up to $7,500 to reimburse for tuition, licensure and/or other educational expenditures. According to the Marion County Administrative policies regarding tuition payments. The policy can be found at: Marion County Tuition Payment Policy 303</li>
</ul>
Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits.
For a summary of benefits, click here. For a complete and detailed overview of the benefits package for management and supervisory employees, click here, and select Management Benefits from the left menu or Management Employees from the page links. 
Benefits are defined based on position and are approved by the Marion County Board of Commissioners.

Program Manager - Youth and Family Services - Relocation Offered

CNA Certified Nursing AssistantMasonicare at Mystic – Mystic, CT
Evening Shift - 24 hours
*$500 Sign On Bonus in the first year of employment*
**MEMORY CARE UNIT**
Certified Nursing Assistants at Masonicare at Mystic assist residents with activities of daily living and personal care to maximize independence, freedom of choice and quality of life. The official title for this role is “Residential Care Assistant”.
CNA - Essential Duties and Responsibilities:
1. Provides assistance with essential activities of daily living and personal care to residents based on age, needs and abilities of the resident, including bathing, dressing and undressing, ambulating, toileting, assistance with meals and nourishment's, personal hygiene (shaving, dental hygiene, nail, hair and foot care), transferring using proper body mechanics and appropriate assistive devices and care of ADL devices such as eyeglasses and hearing aids.
2. Provides assistance with instrumental activities of daily living to residents based on age, needs and abilities of the resident: placing and/or receiving telephone calls, performing light housekeeping tasks such as vacuuming, emptying trash, cleaning bathroom, bed making and bed changes, assisting with laundry, escorting the resident and coordinating internal transportation needs and assisting with mail delivery and correspondence
3. Assists the resident with self-administration of medications, through cueing only
4. Observes and reports changes in the residents' physical condition and cognitive/emotional status to ALSA Supervisor or Director of Assisted Living Services, as needed
5. Conducts room checks on resident rounds, monitors for environmental safety hazards, records incidents, errors or accidents and records resident and resident related events.
6. Assists in a variety of tasks related to dining (escorting residents, set-up and clean-up, serving meals)
7. Responsible for participating in and supporting the resident centered activity program. Completes required written documentation concerning resident care and activities during shift
8. Is a resident advocate at all times
9. Follows agency policies concerning confidentiality
10. Uses tactful, diplomatic communication in potentially sensitive or emotionally charged situations and follows up with appropriate staff, resident or others regarding reported 
complaints, problems and concerns.
11. Acts as ambassador to guest and other off-campus visitors and maintains certifications required for employment
12. Performs other duties as required
Requirements:
No experience required. CNA Certification is a must
#joinourteam

Certified Nursing Assistant (CNA)

Nursing Assistant

Stanford University, one of Silicon Valley’s largest and unique employers and its mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative and rewarding place to work. This is an excellent opportunity for a highly self-motivated learner willing and eager to take on new challenges in a dynamic and fast-paced environment.
We are seeking an Administrative Associate 3 to serve as an event planner as well as provide high-level administrative support in the department. The ideal candidate will possess excellent organizational skills with attention to detail, excellent verbal and written communication skills, excellent customer service and interpersonal skills. 
Duties include*: 
<ul>
<li>Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.</li>
<li>Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.</li>
<li>Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.</li>
<li>Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. </li>
<li>Create complex reports and spreadsheets which may utilize specialized software and systems.</li>
<li>Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.</li>
<li>Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.</li>
</ul>
*- Other duties may also be assigned.

DESIRED QUALIFICATIONS:
<ul>
<li>Prior work experience at Stanford University and/or in higher education strongly preferred.</li>
<li>Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred.</li>
<li>Ability to work independently, prioritize workload and meet strict deadlines.</li>
<li>High level of attention to detail and accuracy.</li>
<li>Demonstrated ability to act with tact and maintain confidentiality.</li>
<li>Demonstrated problem solving and analytical skills.</li>
<li>Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.</li>
</ul>
EDUCATION &amp; EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
<ul>
<li>Advanced computer skills and demonstrated experience with office software and email applications. </li>
<li>Demonstrated success in following through and completing projects. </li>
<li>Excellent organizational skills and attention to detail. </li>
<li>Strong verbal and written communication skills. </li>
<li>Excellent customer service and interpersonal skills. </li>
<li>Ability to prioritize, multi-task, and assign work to others. </li>
<li>Ability to take initiative and ownership of projects. </li>
<li>Ability to routinely and independently exercise sound judgment in making decisions.</li>
</ul>
PHYSICAL REQUIREMENTS*:
<ul>
<li>Constantly perform desk-based computer tasks.</li>
<li>Frequently sitting.</li>
<li>Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.</li>
<li>Rarely twist/bend/stoop/squat, kneel/crawl.</li>
</ul>
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS:
<ul>
<li>Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.</li>
<li>Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.</li>
<li>Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, <a href="http://adminguide.stanford.edu" target="_blank">http://adminguide.stanford.edu</a>.</li>
</ul>
The expected pay range for this position is $33.17 to $43.75 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (<a href="https://cardinalatwork.stanford.edu/benefits-rewards" target="_blank">https://cardinalatwork.stanford.edu/benefits-rewards</a>) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a <a href="https://docs.google.com/forms/d/e/1FAIpQLScuEhgtOxMfjr4HIAMjs011R9uGoq4jxXuLtp9pY9-pYikgew/viewform" target="_blank">contact form.</a>
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Administrative Associate 3 (Hybrid)

Hours

Shift Start Time:
Variable
Shift End Time:
Variable
Additional Shift Information:
7:00am - 6:00pm , variable
Weekend Requirements:
No Weekends
On-Call Required:
No
Hourly Pay Range (Minimum - Midpoint - Maximum):
$46.755 - $60.329 - $73.903
 
The stated pay scale reflects the range that Sharp reasonably expects to pay for this position.  The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices. 
 
What You Will Do To provide a complete range of speech-language-cognitive services including conducting evaluations, planning, directing and administering therapy modalities of treatment as a licensed and certified speech pathologist. Speech Pathology services are accessible to SRS members and the community at large upon appropriate medical or professional referral. The Department of Speech Pathology is a component of Rehabilitation Services and practice is conducted in an ambulatory setting.
Required Qualifications
<ul>
<li>Intra-Unit Applicants only</li>
<li>Master's Degree Speech Pathology</li>
<li>Completion of Clinical Fellowship/Required Professional Experience</li>
<li>AHA Basic Life Support for Healthcare Professional (AHA BLS Healthcare) - American Heart Association -REQUIRED</li>
<li>California Speech-Language Pathologist - CA Speech-Language Pathology &amp; Audiology &amp; Hearing Aid Dispensers Board -REQUIRED</li>
<li>Certificate of Clinical Competence in Speech-Language Pathology (CCC-SLP) - The American Speech-Language-Hearing Association (ASHA) -REQUIRED</li>
</ul>
Essential Functions
<ul>
<li>Clinical competency Maintains ASHA certification including completion of continuing education professional hours. Maintains the requirements of continued professional education units outlined by the SLPAB and Sharp HealthCare.</li>
<li>Collaboration and teamwork Defines and practices healthcare principles included in the Sharp HealthCare Mission Statement. Fully cooperates with all members of the healthcare team to provide customers affordable quality services that can be easily accessed. Supports staff and supervisor by providing complete information about cases and related issues. Promotes a positive work environment by accepting interpersonal differences and respecting the values and opinions of others. Demonstrates flexibility by accepting assignment changes and work locations to help maintain efficient departmental operation. Maintains departmental equipment and assists in maintaining a safe and orderly work environment. Attends and benefits from information gained from staff meetings. Demonstrates a commitment to serving other employees above self through teamwork collaboration, developing others and supporting SHC values. Works effectively as a part of a team to meet departmental goals and objectives. Is respectful and trustful of others. Decisions are guided by the organizational values and are made honestly and respectfully.</li>
<li>Consultation Consults with physicians, supervisor, colleagues and staff on a regular basis about clinical diagnoses, preferred therapeutic and progression of care when indicated. Formal consultations are written in a professional manner and are thorough yet concise; they may be entered into the patient's chart. Informal exchanges are brief and are verbal or written, but not submitted into the patient's record (e.g. e-mail or brief notes). Performance is ascertained by direct or indirect observation by the department supervisor.</li>
<li>Department development Attends or presents information at departmental meetings, professional meetings or conferences. Identifies need for departmental improvement in work flows or therapeutic practices and skills, and requests programs or projects to improve those areas with supervisor/lead guidance. Implements programs and changes when approved and assists in program monitoring. Takes on projects or assignments designated by department supervisor and completes those in a timely manner.</li>
<li>Documentation Documentation is legible, concise, accurate, and timely and follows all SHC policy and procedures for confidentiality and HIPAA guidelines. Documentation meets all third-payer (Medicare, PPO, Work Comp and HMO) and regulatory requirements. Clinical documentation, including evaluations, progress notes, discharge summaries and required professional correspondence directly and clearly reflect diagnostic results and therapeutic outcomes.. All formal documentation submitted to SRS Medical Records or requested destinations within established timelines.</li>
<li>Financial accountability Consistently and proactively approaches each day with a commitment to timeliness, organization, and communication to help ensure the financial success of the clinic and organization as a whole.</li>
<li>Patient care Provides accurate information to all customers including patients, co-workers, physicians and visitors and maintains a variety of tasks.</li>
<li>Staff training and professional development Identifies personal need for development with theoretical and practical therapy skills, demonstrates initiative in seeking mentorship, informal and formal consultation. Consistently attends, actively and positively participates in in-services, staff meetings, and courses or programs related to job requirements and responsibilities. Demonstrates initiative in developing projects/programs/action plans, providing mentorship, providing informal and formal consultations that contribute to: 1) The professional development and education of staff members, other professionals, students, and the general public; and 2) An effective, efficient, enjoyable and safe work environment. Meets the CEU requirements as outlined by SHC, ASHA and the SLPAB, to maintain SLP licensure requirements.</li>
</ul>
Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class
Master's Degree; AHA Basic Life Support for Healthcare Professional (AHA BLS Healthcare) - American Heart Association; California Speech-Language Pathologist - CA Speech-Language Pathology &amp; Audiology &amp; Hearing Aid Dispensers Board; Certificate of Clinical Competence in Speech-Language Pathology (CCC-SLP) - The American Speech-Language-Hearing Association (ASHA)

Speech-Language Pathologist I - Per Diem - Float (Rancho Bernardo, San Marcos, Scripps Ranch)

The Stanford School of Medicine (SoM) Proposal Development Office (PDO) is seeking an Administrative Associate to support PDO director and team members in their mission to help SoM faculty develop high-quality grant proposals and secure research funding. Partnering with faculty, staff, and administrators, the mission of the PDO is to: 1) Train and support assistant professors preparing their first major research grant proposal, 2) Foster interdisciplinary research among School of Medicine faculty members and ensure the long-term sustainability of collaborations through research funding, 3) Coordinate and support investigative teams preparing center or other complex grant proposals, and 4) Lead initiatives that increase institutional competitiveness and enable strategic research growth. Our vision is to empower growth of the research enterprise of the School of Medicine and to help fuel discovery and innovation that advances human health.
The ideal candidate for this position will have strong administrative, editing, and time management skills. The ability to manage multiple deadlines, work independently, and follow instructions with an attention to detail in a fast-paced environment is essential for success in this role. We especially welcome applicants that are self-motivated, detailed-oriented, and committed to continuous improvement. The PDO places high value on a service-oriented approach and a collaborative mindset. The incumbent will join a growing community of Administrative Professionals at Stanford whose members are supportive and collectively dedicated to helping Stanford affiliates at all levels pursue their innovative research.
Duties include: 
• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. • Create complex reports and spreadsheets which may utilize specialized software and systems. • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. • Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
* - Other duties may also be assigned 
The expected pay range for this position is $33.17 to $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (<a href="https://cardinalatwork.stanford.edu/benefits-rewards" target="_blank">https://cardinalatwork.stanford.edu/benefits-rewards</a>) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
DESIRED QUALIFICATIONS: Bachelor’s degree preferred.
EDUCATION &amp; EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): • Advanced computer skills and demonstrated experience with office software and email applications. • Demonstrated success in following through and completing projects. • Excellent organizational skills and attention to detail. • Strong verbal and written communication skills. • Excellent customer service and interpersonal skills. • Ability to prioritize, multi-task, and assign work to others. • Ability to take initiative and ownership of projects. • Ability to routinely and independently exercise sound judgment in making decisions
PHYSICAL REQUIREMENTS*:
• Constantly perform desk-based computer tasks. • Frequently sitting. • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. • Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS (from JDL)
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, <a href="http://adminguide.stanford.edu" target="_blank">http://adminguide.stanford.edu</a>
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

PDO Administrative Associate

Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. This position will require 3 days a week on-site at our main campus, with flexibility to adjust for departmental needs. 
Duties include*: 
<ul>
<li>Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.</li>
<li>Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.</li>
<li>Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.</li>
<li>Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. </li>
<li>Create complex reports and spreadsheets which may utilize specialized software and systems.</li>
<li>Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.</li>
<li>Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.</li>
<li>May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.</li>
</ul>
*- Other duties may also be assigned.
The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units -<a href="https://med.stanford.edu/fiscalaffairs/controller.html" target="_blank"> Controller</a>, <a href="https://med.stanford.edu/fiscalaffairs/budget-financial-planning.html" target="_blank">Budget &amp; Financial Planning</a>, and<a href="https://med.stanford.edu/fiscalaffairs/faculty-compensation.html" target="_blank"> Faculty Compensation</a>, and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children’s Hospital, the University's Office of the President, Provost, Budget and Finance teams.
We strive every day to:
<ul>
<li>Connect with our customers.</li>
<li>Collaborate creatively.</li>
<li>Create financial transparency.</li>
<li>Contribute to financial understanding.</li>
<li>Celebrate successes.</li>
</ul>
The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial.

DESIRED QUALIFICATIONS:
<ul>
<li>Two-year college degree or greater is highly preferred.</li>
<li>Experience on Stanford systems preferred.</li>
<li>Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy.</li>
<li>Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents.</li>
<li>Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and Smarsheets, and have the ability to use various online software tools (e.g., Lucidchart, Mural, etc.).</li>
<li>Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations when necessary. </li>
<li>Project management skills to ensure deadlines are met. Understanding of the demands of executive-level positions and the ability to meet these demands with tact and diplomacy.</li>
<li>Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA).</li>
<li>Advanced gathering skills and interrogation skills.</li>
<li>Ability to work independently – self-starter and proactive.</li>
<li>Excellent communication, conflict management, collaboration, and influencing skills.</li>
</ul>
EDUCATION &amp; EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or a combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
<ul>
<li>Advanced computer skills and demonstrated experience with office software and email applications. </li>
<li>Demonstrated success in following through and completing projects. </li>
<li>Excellent organizational skills and attention to detail. </li>
<li>Strong verbal and written communication skills. </li>
<li>Excellent customer service and interpersonal skills. </li>
<li>Ability to prioritize, multi-task, and assign work to others. </li>
<li>Ability to take initiative and ownership of projects. </li>
<li>Ability to routinely and independently exercise sound judgment in making decisions.</li>
</ul>
PHYSICAL REQUIREMENTS*:
<ul>
<li>Constantly perform desk-based computer tasks.</li>
<li>Frequently sitting.</li>
<li>Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.</li>
<li>Rarely twist/bend/stoop/squat, kneel/crawl.</li>
</ul>
*-Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS:
<ul>
<li>Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.</li>
<li>Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.</li>
<li>Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, <a href="http://adminguide.stanford.edu" target="_blank">http://adminguide.stanford.edu</a>.</li>
</ul>
The expected pay range for this position is $33.17 to $43.75 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (<a href="https://cardinalatwork.stanford.edu/benefits-rewards" target="_blank">https://cardinalatwork.stanford.edu/benefits-rewards</a>) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a<a href="https://docs.google.com/forms/d/e/1FAIpQLScuEhgtOxMfjr4HIAMjs011R9uGoq4jxXuLtp9pY9-pYikgew/viewform" target="_blank"> contact form</a>.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Administrative Coordinator - Department of Fiscal Affairs (Hybrid)

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University’s School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.
The Department of Anesthesiology, Perioperative, and Pain Medicine is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.
At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.
Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.
 For more information on our department, please see our website: <a href="https://med.stanford.edu/anesthesia.html" target="_blank">https://med.stanford.edu/anesthesia.html</a>
Duties include: 
<ul>
<li> Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.</li>
<li>Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.</li>
<li>Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.</li>
<li>Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.</li>
<li>Create complex reports and spreadsheets which may utilize specialized software and systems.</li>
<li>Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.</li>
<li>Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.</li>
<li>May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.</li>
</ul>
* - Other duties may also be assigned
EDUCATION &amp; EXPERIENCE (REQUIRED):
 High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
<ul type="disc">
<li>Advanced computer skills and demonstrated experience with office software and email applications. </li>
<li>Demonstrated success in following through and completing projects. </li>
<li>Excellent organizational skills and attention to detail. </li>
<li>Strong verbal and written communication skills. </li>
<li>Excellent customer service and interpersonal skills. </li>
<li>Ability to prioritize, multi-task, and assign work to others. </li>
<li>Ability to take initiative and ownership of projects. </li>
<li>Ability to routinely and independently exercise sound judgment in making decisions</li>
</ul>
PHYSICAL REQUIREMENTS*:
<ul>
<li>Constantly perform desk-based computer tasks.</li>
<li>Frequently sitting.</li>
<li>Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.</li>
<li>Rarely twist/bend/stoop/squat, kneel/crawl.</li>
</ul>
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS 
<ul>
<li>Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.</li>
<li>Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.</li>
<li>Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, <a href="http://adminguide.stanford.edu" target="_blank">http://adminguide.stanford.edu</a></li>
</ul>
The expected pay range for this position is $33.17 to $43.75 per hour. 
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. 
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (<a href="https://cardinalatwork.stanford.edu/benefits-rewards" target="_blank">https://cardinalatwork.stanford.edu/benefits-rewards</a>) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

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