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job_organization_name

city

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<h3>Job Description</h3>
Job Description
Workers at this level provide administrative support to work groups in the organization. At this level, the worker has developed knowledge and skills through formal training or considerable work experience. This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, , etc. Receives, screens and directs incoming calls, visitors, mail and e-mail. Maintains files and calendars. Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. 5+ years' experience. This person will support daily operations of Fleet Garage Technicians and Supervisor in Indiana garage. This position is clerical and administrative in nature requiring a high level of detail in regards to Expense reporting and invoices and various charging guidelines, Time entry systems, licensing knowledge, storm support, and Work Order management and updates. This position will be expected to serve as a back up to other regional work managements specialists with the Indiana during absences and vacancies. Desired Experience: Power Automate, Maximo, CAPs, MyTime, Expense Management, Licensing, Clerical Garage/Parts Experiences. &nbsp;
Company Description***PLEASE ATTACH RESUME*** ***PLEASE ATTACH RESUME*** ***PLEASE ATTACH RESUME*** ***PLEASE ATTACH RESUME*** ***PLEASE ATTACH RESUME*** ***PLEASE ATTACH RESUME*** 
<h3>Company Description</h3>
***PLEASE ATTACH RESUME*** ***PLEASE ATTACH RESUME***\r\n***PLEASE ATTACH RESUME*** ***PLEASE ATTACH RESUME***\r\n***PLEASE ATTACH RESUME*** ***PLEASE ATTACH RESUME***

Administrative Specialist

<h3>Job Description</h3>
Job Description
The Administrative Assistant supports day-to-day operations of the Portland office by handling administrative tasks, bookkeeping, and communication with internal departments and external partners.
Responsibilities:
<ul>
<li>
Enter customer orders using Microsoft Word and Order Manager
</li>
<li>
Create invoices and enter bills in QuickBooks
</li>
<li>
Run Accounts Receivable and Payable reports
</li>
<li>
Maintain accurate bookkeeping records in coordination with Corporate Accounting
</li>
<li>
Manage employee onboarding records and processes
</li>
<li>
Answer phones and respond to emails
</li>
<li>
Scan and send spoilage reports
</li>
<li>
Serve as liaison between the Portland office and Corporate HR, Accounting, and IT departments
</li>
<li>
Provide customer and vendor support to resolve account-related issues
</li>
<li>
Retrieve and process mail from the PO box
</li>
<li>
Maintain cleanliness of the front office, bathroom, and kitchenette
</li>
<li>
Redirect checks or documents misrouted to the Portland office
</li>
<li>
Conduct occasional office supply runs
</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and court hearings</li>
<li>Greet and assist onsite clients</li>
<li>Answer inbound telephone calls</li>
<li>Implement organized filing systems</li>
<li>Manage office supplies and vendors</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
<li>Self motivated</li>
<li>Driver's license</li>
<li>Computer and technologically savvy</li>
<li>Four year degree</li>
<li>Reliable</li>
</ul>
Company DescriptionAt Havens &amp; Associates, LLC, our clients come first. Every client is treated with personalized attention and is guaranteed effective representation. Our experience, expertise and integrity have earned us a reputation as one of the premiere legal firms in Maryland and the District of Columbia. Havens &amp; Associates, LLC is dedicated to achieving the best outcome for each client. Havens &amp; Associates, LLC represent clients in all state and federal courts throughout the State of Maryland and the District of Columbia. 
<h3>Company Description</h3>
At Havens &amp; Associates, LLC, our clients come first. Every client is treated with personalized attention and is guaranteed effective representation. Our experience, expertise and integrity have earned us a reputation as one of the premiere legal firms in Maryland and the District of Columbia. Havens &amp; Associates, LLC is dedicated to achieving the best outcome for each client.\r\nHavens &amp; Associates, LLC represent clients in all state and federal courts throughout the State of Maryland and the District of Columbia.

<h3>Job Description</h3>
Job Description
We are seeking a detail-oriented and experienced Administrative Specialist to support our client’s onsite Fleet Garage Operations. This role plays a critical part in ensuring smooth coordination between Garage Technicians and Supervisor. The ideal candidate will have strong organizational skills, a high level of accuracy in expense and invoice management, and the ability to adapt to dynamic operational needs including storm support and regional backup coverage.
Key Responsibilities:
<ul>
<li>Support daily operations of Fleet Garage Technicians and Supervisor.</li>
<li>Manage expense reporting, invoice processing, and adherence to charging guidelines.</li>
<li>Maintain and update work orders and time entry systems.</li>
<li>Assist with licensing and compliance documentation.</li>
<li>Provide storm support coordination and logistics.</li>
<li>Serve as backup for other regional Work Management Specialists during absences or vacancies.</li>
<li>Receive, screen, and direct incoming calls, visitors, mail, and email.</li>
<li>Maintain files, calendars, and coordinate meetings and travel arrangements.</li>
<li>Track and report business expenses.</li>
</ul>
Required Qualifications:
<ul>
<li>High School Diploma or GED.</li>
<li>Minimum of 3 years of administrative and expense reporting experience.</li>
<li>Proficiency in tools and systems such as Power Automate, Maximo, CAPs, MyTime, and Expense Management platforms.</li>
<li>Familiarity with licensing procedures and clerical garage/parts operations.</li>
</ul>
Work Environment &amp; PPE Requirements:
<ul>
<li>Office/Garage setting.</li>
<li>PPE required when in the garage: closed-toed shoes, hard hat, eye protection, and hearing protection.</li>
</ul>
Company DescriptionGPA prides itself on providing quality, personalized services to its clients and candidates. We are a family owned and operated staffing firm built on a strong foundation of company culture founded and sustained since 1979. People are our product and how they perform is essential to your success and ours. Join us in celebrating 45 successful years of consulting and staffing solutions. 
<h3>Company Description</h3>
GPA prides itself on providing quality, personalized services to its clients and candidates. We are a family owned and operated staffing firm built on a strong foundation of company culture founded and sustained since 1979. People are our product and how they perform is essential to your success and ours. Join us in celebrating 45 successful years of consulting and staffing solutions.

<h3>Job Description</h3>
Job DescriptionAdministrative AssistantSan Dieguito Engineering, Inc. (SDE) is looking to hire a part-time admin assistant for land planning, civil engineering and surveying projects.&nbsp; The ideal candidate should be self-motivated, good communicator, able to work with people, and passionate about working while having fun.&nbsp; Established in 1974, SDE is an award-winning civil engineering firm located in Carlsbad, CA.&nbsp; SDE provides Civil Engineering, Land Surveying, Land Planning, and Subsurface Utility Mapping (SUE) for a variety of land development and municipal capital improvements projects throughout San Diego County.&nbsp; SDE is committed to being the #1 Small Business Civil Engineering, Land Surveying, and Land Planning consulting firm in San Diego County.&nbsp; Here at SDE, we believe we are only as good as the people we work with, because through collaboration and attention to detail, we can exceed our client’s expectations.&nbsp;Description: &nbsp;The Admin Assistant will report to the CFO of the company, and collaborate with others throughout the day.&nbsp; The Admin Assistant will primarily be responsible for executing administrative duties related to daily office activities. &nbsp;&nbsp;Responsibilities:·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Coordinate Messenger delivery services·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Answer multiple phone lines·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Assist with copying, scanning, and printing documents·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Maintain general filing system and all filing correspondence·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Order, organize, and maintain office and kitchen supplies·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Schedule and coordinate office equipment maintenance, including copiers, printers, plotter, postage machine, phone system·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Schedule and coordinate office deliveries with couriers, UPS, Federal Express, etc.·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Update office standard documents front office manual, employee phone list·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Plan and organize birthday celebrations, company events, and Holiday Celebrations·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Word processing for formatting and creating documents for proposals·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Maintain records for vehicle maintenance, licenses renewals, memberships·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Assist CEO with Marketing as needed·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Assist CEO with Business Certifications renewals·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Assist with Business Licenses renewals·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Assist Project Managers as needed·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Assist Accounting Department as needed&nbsp;Job Qualifications:·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Good written and oral communication skills·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Proficiency in Microsoft Office Word and Excel programs.&nbsp;·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Professional attitude and demeanor·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Strong organizational skills&nbsp;Benefits:SDE is an Equal Opportunity Employer and offers a competitive salary, complete benefit package including medical, dental, vision insurance, 401K, flexible work schedule, and paid vacation/holiday/sick days, for full-time employees.&nbsp;&nbsp;

<h3>Job Description</h3>
Job Description
Join Our Team as an Administrative Assistant! ✨
Are you organized, detail-oriented, and ready to make a meaningful impact? VILLA NUEVA INTERSERVICES is looking for a motivated Administrative Assistant to join our growing team! If you're someone who thrives in a fast-paced environment and enjoys keeping things running smoothly, we’d love to hear from you.
 
About Us
At VILLA NUEVA INTERSERVICES, we pride ourselves on fostering a professional yet friendly work environment. We value trust, self-motivation, and a strong work ethic in every member of our team. As a part of our company, you’ll have the opportunity to contribute to a supportive and collaborative workplace where your efforts are truly appreciated.
Must Speak Engslish and Spanish. 
 
What You’ll Be Doing
As our Administrative Assistant, you’ll play a key role in ensuring the smooth operation of our day-to-day activities. Your responsibilities will include:
 - Managing and organizing schedules, appointments, and meetings.
 - Handling correspondence, emails, and phone calls with professionalism.
 - Maintaining accurate records and filing systems.
 - Assisting with basic office tasks to keep everything running efficiently.
 - Supporting the team with various administrative duties as needed.
What We’re Looking For
We’re seeking a candidate who is:
 - Experienced: At least 1 year of experience in an administrative or similar role.
 - Organized: You have a knack for keeping things in order and staying on top of deadlines.
 - Professional: Strong communication skills and a polished demeanor are a must.
 - Trustworthy: You’re reliable and handle sensitive information with care.
 - Self-Driven: You take initiative and are motivated to excel in your role.
Why Join VILLA NUEVA INTERSERVICES?
While we don’t currently offer additional benefits, we do provide:
 - A welcoming and supportive team environment.
 - Opportunities to grow and develop your skills.
 - A chance to make a real difference in the day-to-day operations of a trusted company.
Our Culture and Values
At VILLA NUEVA INTERSERVICES, we believe in creating a workplace where everyone feels valued and respected. We encourage open communication, teamwork, and a shared commitment to excellence. If you’re looking for a company that appreciates hard work and fosters a positive atmosphere, you’ve found the right place!
 
Ready to Apply?
 If this sounds like the perfect fit for you, we’d love to hear from you! Take the next step in your career by applying today. Let’s work together to achieve great things!
 
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<h3>Job Description</h3>
Job Description
As our Administrative Assistant, you will be in a highly collaborative, fast-paced environment, surrounded by a team with expertise in weather and climate, insurance, data science, technology, and R&amp;D. Your day-to-day tasks will help shape the underpinnings of a revolution in insurance, and your contribution will be integral to our success.
Your main role responsibilities will include the following:
<ul>
<li>Manage schedules and coordinate meetings</li>
<li>Coordinate complex domestic and international cost-effective travel arrangements</li>
<li>Plan and support all company events and meetings</li>
<li>Support the planning and execution of company conferences&nbsp;</li>
<li>Serve as a liaison with external partners and clients</li>
<li>Maintain and handle highly sensitive and confidential information</li>
<li>Manage day-to-day office needs, including mail processing&nbsp;</li>
</ul>
You're exactly the role model we're seeking if you:
<ul>
<li>Are willing to work a Hybrid schedule from our Madison, WI office 2-3 days per week </li>
<li>Have a minimum of 2 years of experience supporting executive-level personnel</li>
<li>Are a self-starter and have excelled at managing multiple priorities in a fast-paced environment</li>
<li>Possess excellent communication and interpersonal skills</li>
<li>Have strong problem-solving abilities and show great attention to detail</li>
<li>Have proficiency in MS Suite and other modern productivity tools</li>
<li>Have a growth mindset and a strong willingness to learn</li>
</ul>
Compensation includes:
<ul>
<li>Competitive base salary commensurate with experience. Comprehensive benefits package including health, dental, and vision insurance, plus a 401(k) plan.</li>
</ul>
About Understory
Understory is a leading provider of insurance solutions built for the era of climate change. The company's global network of Dot weather stations powers the world's most sophisticated weather risk model. By combining mutualized, optimized risk structures with precision weather technology and modeling, Understory develops affordable, stable property insurance solutions.&nbsp;
Traditional insurance is no longer fit for purpose. Natural catastrophes driven by the volatility of climate change is increasing rates and restricting coverage. Insurance and reinsurance companies are pulling out and leaving 76% of global assets unprotected. Transformation is inevitable, and disruption is coming to a $1T market. Understory cracked the code, and our approach is the only way to close this gap.
Comprising a compact yet fiercely dedicated &amp; passionate remote team, Understory is a mission-centric, results-driven start-up that thrives on relentless adaptability and resilience. We cherish accountability and push the limits at breakneck speeds, always backed by the unwavering support of our colleagues. To sustain our drive, we place significant emphasis on work-life harmony, nurturing our families, and fostering our communities.
Understory, headquartered in Madison, Wisconsin, is poised to rewrite the story of insurance. To embark on this exciting journey with us, visit <a href="http://www.understoryweather.com" target="_blank">www.understoryweather.com</a>.
 &nbsp;
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<h3>Job Description</h3>
Job DescriptionSalary: 22 
Job Summary:
The Administrative Assistant at ATTUF GROUP provides critical support to the Operations Coordinator and broader administrative team. This role ensures efficient day-to-day office operations by performing a variety of clerical, organizational, and customer service tasks. The ideal candidate is detail-oriented, highly organized, professional, and able to thrive in a fast-paced environment.
 
 
Key Responsibilities:
<ul>
<li>Provide administrative support to the Operations Coordinator and other team members as needed.</li>
<li>Answer and route incoming calls, emails, and correspondence in a professional and timely manner.</li>
<li>Schedule meetings, appointments, and manage calendars for office staff.</li>
<li>Maintain and organize physical and digital filing systems, including confidential records.</li>
<li>Assist with data entry, document preparation, and internal reporting.</li>
<li>Order and track office supplies and ensure the work environment is clean and well-maintained.</li>
<li>Support onboarding efforts by preparing welcome packets and scheduling trainings for new hires.</li>
<li>Prepare meeting agendas, take meeting minutes, and distribute follow-up materials.</li>
<li>Assist with coordinating events, training sessions, or agency-wide communications.</li>
<li>Liaise with vendors, service providers, and building management when necessary.</li>
<li>Monitor compliance documentation to ensure alignment with internal protocols and state requirements.</li>
<li>Assist with invoice tracking, room and board logs, and other operational documentation.</li>
<li>Perform other administrative duties as assigned by the Operations Coordinator.</li>
</ul>
 
 
Qualifications:
<ul>
<li>High School Diploma or GED required; Associates degree or equivalent preferred.</li>
<li>Minimum of 12 years administrative or office support experience.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong organizational and time management abilities.</li>
<li>Discretion and ability to handle confidential information.</li>
<li>Ability to multi-task, prioritize work, and meet deadlines.</li>
<li>Professional demeanor and customer-service oriented.</li>
</ul>
 
 
Preferred Experience:
<ul>
<li>Experience working in healthcare, human services, or a Medicaid-funded program is a plus.</li>
<li>Familiarity with HIPAA compliance and file management.</li>
<li>Bilingual (English/Spanish) preferred but not required.</li>
</ul>
 
 
Work Environment &amp; Schedule:
<ul>
<li>Standard office setting with occasional remote work as approved.</li>
<li>MondayFriday, 8:00 AM5:00 PM or as directed by the Operations Coordinator.</li>
<li>Occasional flexibility required based on agency needs.</li>
</ul>
 
 
ATTUF GROUP is an equal opportunity employer committed to diversity and inclusion. We encourage all qualified individuals to apply.

<h3>Job Description</h3>
Job Description
Overview
What do you get when you bring together a team of bright individuals and place them into an environment where “work” means making a difference in the lives of people across the globe?
You get Sciolex Corporation, a fast-growing defense contractor focused on providing the U.S. Government a level of service that surpasses the epitome of excellence.&nbsp; Our core services include systems engineering technical advice, technical support, and administrative assistance.&nbsp; From our humble beginning as a small Service Disabled, Veteran Owned Small Business in Chantilly, VA, Sciolex Corporation is now the home for over 1,000 employees across the U.S.
Over the past 19 years, Sciolex Corporation has constructed an environment that celebrates diversity and encourages a positive work/life balance, all while supporting government missions that our employees are proud to be a part of.&nbsp; When you work for Sciolex Corporation, you are working for a stable company that values you and is committed to ensuring you receive the utmost employee care.
Responsibilities
The Administrative Clerk is a permanent, full-time position supporting the overall mission of the U.S. Citizenship and Immigration Services (USCIS) by facilitating the operations of a local Field Office.&nbsp; As an Administrative Clerk, your responsibilities would include:
<ul>
<li>Retrieving and bundling government-requested files and stage for government personnel,</li>
<li>Re-shelving files returned by government personnel,</li>
<li>Connecting incoming correspondence to shelved files,</li>
<li>Performing tasks related to preparing for and conducting naturalization ceremonies, including printing and distribution of naturalization certificates and the retrieval of documentation from applicants,</li>
<li>Providing support at naturalization ceremonies such as escorting applicants and collecting and logging green cards,</li>
<li>Providing support for the processing of forms and applications used in the adjudication process,</li>
<li>Scanning large multi-page documents,</li>
<li>Other duties as assigned.</li>
</ul>
Qualifications and Responsibilities
<ul>
<li>High school diploma or equivalent</li>
<li>Must be able to obtain a Public Trust/Suitability Clearance under the Department of Homeland Security from the United States Citizenship and Immigration Services</li>
<li>Ability to read and understand proficiently in English</li>
<li>Ability to lift and carry up to 45 lbs. or more in a physical environment</li>
<li>Ability to perform tasks while bending, stooping, climbing, and reaching</li>
</ul>
At Sciolex Corporation, our top priorities and most valuable resources are our employees, which is why we offer a competitive total compensation package.&nbsp; We are a proud Equal Opportunity Employer (EOE) who celebrates diversity in and out of our organization.&nbsp; Come see where your opportunities for success can flourish.
NOTICE:&nbsp;Sciolex Corporation NEVER asks job applicants to issue any payment, service fees, or banking information to Sciolex Corporation or its recruiters as part of our application process. Before providing any personal information to outside parties, verify that the job you are applying for appears on our Careers site.
Company DescriptionSciolex Corporation and Advantech Global have teamed up in support of the United States Citizenship and Immigration Services. For clarification- this role is through a DHS/USCIS contract and Sciolex is the Prime contractor, responsible for the successful execution of the contract. Advantech Global is a subcontractor under Sciolex, and the legal employer. Sciolex will supervise work-related tasks and Advantech Gloobal will handle tasks related to human resources, payroll, and benefits. 
<h3>Company Description</h3>
Sciolex Corporation and Advantech Global have teamed up in support of the United States Citizenship and Immigration Services. For clarification- this role is through a DHS/USCIS contract and Sciolex is the Prime contractor, responsible for the successful execution of the contract. Advantech Global is a subcontractor under Sciolex, and the legal employer. Sciolex will supervise work-related tasks and Advantech Gloobal will handle tasks related to human resources, payroll, and benefits.

Administrative Clerk

<h3>Job Description</h3>
Job Description
Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard and have some fun in the midst of it all.
We are proud to have been named the&nbsp;National Apartment Association's 2025 Top Employer in the Supplier Category.
Benefits that drive themselves
<ul>
<li>Competitive&nbsp;Hourly Wage of&nbsp;$18.00 - $19.00/Hour Based On Experience!</li>
<li>Full Time:&nbsp;Monday-Friday, 8&nbsp;am - 5&nbsp;pm.&nbsp;</li>
<li>Guaranteed 40 hours per week, hybrid opportunities&nbsp;available upon completion of training, and&nbsp;no weekends!&nbsp;</li>
<li>We offer medical, dental, vision, life insurance, disability, 401K, 104 hours paid time off accrual, paid holidays off,&nbsp;and more!</li>
<li>Employee Discount Program!</li>
<li>Long-term Career Opportunities!&nbsp;Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 28&nbsp;Branches across the Country. </li>
<li>Named Top 100 Companies in Tampa Bay 2019, 2020, 2021, 2022, 2023, and 2024!</li>
</ul>
Overview
The Project Services Admin assists the Project Services Manager by performing a variety of administrative tasks. He/she is responsible for maintaining multiple departmental reports to ensure the Project Services department is functioning at optimal performance levels and is accountable for expediting Special Order purchases made by the department to ensure timely delivery.
How you will make an Impact
<ul>
<li>Print and post all weekly reports. </li>
<li>Assist in the processing of credit card refunds for unposted returns and coordinate the processing with Accounts Receivable on posted ones. </li>
<li>Process Credit/Rebills and Price Adjustments for Renovations. </li>
<li>Update the calendar and schedule meetings for the Project Services Manager as requested. </li>
<li>Monitor a variety of reports to ensure optimal department performance. </li>
<li>Communicate effectively with vendors and other staff members as needed. </li>
<li>Maintain accurate electronic files.</li>
</ul>
What you will need
<ul>
<li>A high school diploma or GED is required.</li>
<li>Excellent communication, organizational and time management skills. </li>
<li>Advanced verbal and written English language skills. </li>
<li>Strong mathematical, analytical, and problem-solving skills. </li>
<li>Advanced ability with MS Office Suite products (Word, Excel, PowerPoint, and MS Outlook) and SalesPad.</li>
</ul>
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