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city

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<h3>Job Description</h3>
Job DescriptionSalary: 
Assist the Executive Director, Director for Operations, Human Resources Director, and Managers (and others, as needed) with various administrative tasks in order to maintain the program. Answer telephone calls and direct them to the proper program/person and take clear messages. Greet and provide assistance to visitors. Coordinate Employee and Client Satisfaction Surveys. Maintain ongoing communication with Direct Support Professionals and sharing necessary updates with necessary program staff. Oversee postal components, process company mail both incoming and outgoing, etc.* Opening/closing confidential case records, filing, correspondence, statistical reports, flyers and other tasks as assigned. Data entry and work processing (individual and employee records). Manages individual admission into the program and ensuring all required documentation are received and processed. Order supplies, maintain equipment and facilitate other office repairs in conjunction with relevant staff. Maintain schedule for all office staff and be aware of scheduling changes. Maintain office systems and procedures and person program specific assignments. Disseminate internal and external public relations &amp; marketing materials and give tours to prospective individuals/clients and other stake holders. Attends regular in-services to increase skills set and knowledge of development and intellectual disabilities populations served by AccessStar. Transport individuals to appointments as necessary. Performs Duties of Direct Care professionals as needed. Process all pre hire and post hire paperwork Maintains accurate and up-to-date human resource files, records, and documentation. Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior level HR staff or management. Maintains the integrity and confidentiality of human resource files and records. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. Provides clerical support to the HR department. May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks. Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers. Conducts or assists with new hire orientation. Manages employee training/annual trainings. Assists with planning and execution of special events such as benefits enrollment, organization wide meetings, employee recognition events, holiday parties, and retirement celebrations.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionSalary: $16-$18/hour 
Administrative Assistant: Part Time
 
Compensation: $16/hr
Location: Northfield, Ohio (In Office) - 9821 Olde 8 Rd,Northfield, Ohio44067
Hours: +/-20 hours per week, MondayFriday, 10:30 AM 2:00 PM
 
About EQUES Law Group
At EQUES, we believe that law is more than paperwork and process its people. We are a growing, mission-driven law firm that represents individuals, families, and businesses with integrity, clarity, and boldness. Our team is committed to excellence in client service, and the first impression we make starts with you.
About the Role
We are seeking a Part-Time Administrative Assistant tofacilitate the efficient operation of the assigned office by performing a variety of clerical and administrative tasks. The ideal candidate is highly personable, detail-oriented, and thrives in a fast-paced environment where client needs come first.
Benefits
<ul>
<li>Health, Dental, Vision, and 401k Benefits are not offered with this position.</li>
<li>Qualifying holiday and PTO benefits are provided per firm policy</li>
</ul>
Key Responsibilities
<ul>
<li>Answers and transfers phone calls, screening when necessary.</li>
<li>Welcomes and directs visitors and clients.</li>
<li>Maintains filing systems as assigned.</li>
<li>Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.</li>
<li>Responds to and resolves administrative inquiries and questions.</li>
<li>Coordinates and schedules travel, meetings, and appointments for lawyers and paralegals.</li>
<li>Records and distributes minutes or other records for meetings.</li>
<li>Maintains office supplies and coordinates maintenance of office equipment.</li>
<li>Maintains a system for recording expenses and the use of petty cash.</li>
<li>Maintains a clean office by wiping down surfaces, taking out trash and sweeping floors.</li>
<li>Performs other related duties as assigned.</li>
</ul>
 
What Were Looking For
<ul>
<li>Exceptional communication skills: You must be warm, articulate, and attentive in every interaction.</li>
<li>High attention to detail: Accurate documentation and intake records are critical.</li>
<li>Emotional intelligence: You can empathize, listen, and navigate sensitive conversations with professionalism.</li>
<li>Strong time and task management: You will juggle multiple intakes in a day, moving quickly and efficiently from one to the next.</li>
<li>Ability to work independently: You can follow instructions and ensure that work is fully completed (start to finish) with minimal or no oversight.</li>
<li>Comfort with technology: Proficiency with intake platforms, digital scheduling tools, and office software.</li>
<li>Education: High School or Associates degree in related field preferred.</li>
<li>Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.</li>
</ul>
 
Why Work with EQUES?
Youll be joining a team that values people not just clients, but each other. We believe that our intake team sets the tone for client relationships and plays a vital role in our firms mission. Youll have meaningful work, a supportive team, and the opportunity to grow with a firm that is forward-thinking and client-centered.
What We Look For in an EQUES Team Member
<ul>
<li>To be successful at EQUES, you must align with our core values:</li>
<li>Intellectual Honesty &amp; Emotional Intelligence Exhibit integrity and self-awareness in decision-making, interpersonal interactions, and internal and external communication.</li>
<li>Empowerment Through Leadership Support and educate clients and potential new clients while collaborating with colleagues.</li>
<li>Innovation in Legal Services &amp; Business Building Find creative, strategic ways to deliver exceptional legal representation and grow the firm.</li>
<li>Respect &amp; Professionalism Maintain a high level of professionalism with clients and colleagues.</li>
</ul>
 
Qualifications
<ul>
<li>Experience in document processing, case management, or front-office roles.</li>
<li>Familiarity with law firm operations, especially in HOA (preferred).</li>
<li>Prior experience in fast-paced service environments.</li>
<li>Ability to manage multiple tasks and deadlines with minimal supervision.</li>
<li>High attention to detail and organizational skills.</li>
<li>Excellent written and verbal communication skills and customer service acumen.</li>
<li>Familiarity with Clio, Box, RingCentral, Anva, and Mac (Apple) Computers are a plus.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: $21.00 - $23.00 per hour 
POSITION SUMMARY
This position is for an Administrative Assistant working out of our Plymouth, MA location. The Administrative Assistant is responsible for providing essential support to the office by answering phones, scheduling sales calls, and performing general clerical tasks. This role ensures smooth daily operations and professional communication with clients and team members.
ABOUT THE COMPANY
Egan Landscape Group is a premier landscaping company dedicated to excellence in design, maintenance, and horticulture. The company emphasizes a commitment to high-quality results, client satisfaction, and positive community impact. Guided by its RELIANT core values, Egan Landscape Group prioritizes reliability, professionalism, and sustainability in all its operations, ensuring they deliver exceptional landscaping solutions tailored to their clients' needs.
OBJECTIVES
<ul>
<li>Ensure smooth day-to-day office operations by managing schedules, organizing files, and handling office supplies, creating an efficient work environment.</li>
<li>Effectively manage the calendars of executives or team members, scheduling meetings, appointments, and events while prioritizing conflicting requests.</li>
<li>Serve as the first point of contact for internal and external communications, including answering phone calls, emails, and handling general inquiries promptly and professionally.</li>
<li>Prepare, format, and proofread documents such as reports, presentations, and correspondence, and maintain an organized filing system for easy access to critical information.</li>
<li>Assist in planning and organizing company events, meetings, and conferences, from logistics to coordinating catering, venues, and invitations.</li>
<li>Input and update data in internal systems, generate reports, and analyze information as needed to support decision-making processes.</li>
<li>Manage expense reports, assist with budgeting tasks, and track invoices or receipts, ensuring accurate record-keeping for financial activities.</li>
<li>Build and maintain positive relationships with clients, customers, and vendors, ensuring smooth communication and collaboration with all parties.</li>
<li>Coordinate travel logistics including booking flights, accommodations, and transportation for employees or executives attending conferences, meetings, or off-site projects.</li>
<li>Handle sensitive information with discretion, ensuring that confidential company data, client information, and personal details are protected according to company policies.</li>
</ul>
 
COMPETENCIES
<ul>
<li>The ability to manage multiple tasks, schedules, and projects simultaneously while maintaining an organized workspace and system for tracking responsibilities.</li>
<li>Strong verbal and written communication skills to interact effectively with colleagues, clients, and management, including drafting emails, reports, and documents.</li>
<li>Effectively prioritizing tasks and managing time to meet deadlines, ensuring that urgent matters are handled quickly without sacrificing the quality of other responsibilities.</li>
<li>The ability to notice and correct mistakes, whether in data entry, documents, or planning, ensuring high accuracy in all tasks.</li>
<li>The ability to identify issues quickly and provide effective solutions, whether dealing with scheduling conflicts, technical issues, or logistical challenges.</li>
<li>Proficiency in office software (Google Workspace), communication tools (e.g., Zoom), and familiarity with office equipment and management systems.</li>
<li>Strong interpersonal skills to provide excellent service to clients, vendors, and colleagues, managing inquiries and complaints in a professional and friendly manner.</li>
<li>The ability to adjust to changing priorities and new challenges in a fast-paced environment, maintaining composure under pressure.</li>
<li>The ability to handle sensitive information with discretion, respecting privacy and confidentiality policies in all professional dealings.</li>
<li>Working well with colleagues, supporting team goals, and contributing positively to group projects, while maintaining good working relationships across departments.</li>
</ul>
 
EDUCATION AND EXPERIENCE
<ul>
<li>Prior experience in an administrative or clerical role is preferred.</li>
<li>Strong communication and customer service skills.</li>
<li>Proficiency in Google Suite (Docs, Sheets, Drive).</li>
<li>Excellent organizational and time-management abilities.</li>
</ul>
 
PHYSICAL REQUIREMENTS
 
<ul>
<li>The role may involve occasional standing and walking to retrieve files, make copies, and assist with office duties. The ability to lift and carry office supplies, documents, or small packages up to 25 pounds is necessary. Visual acuity is essential for reading documents, reviewing spreadsheets, and using a computer screen, while strong hearing and speaking abilities are required for effective communication in person, over the phone, and in virtual meetings. The position may also involve occasional reaching, bending, or kneeling to access storage spaces at various heights.</li>
</ul>
 
COMMITMENT TO DIVERSITY
As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Egan Landscaping recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.
If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to contact @eganlandscapegroup.com. Already a candidate? Please connect directly with your recruiter to discuss this opportunity.

<h3>Job Description</h3>
Job DescriptionSalary: $40,000 - $45,000 Annually DOE 
Has the pandemic left you unemployed? Are you someone who wants to make an impact? Are you dependable, focused, motivated, competitive and relentless in the pursuit of your goals? If you answered yes, we want to speak to you! Our recession proof, unique work experience can springboard your career!
 
Alliance Painting is a young, rapidly growing company ripe with fresh ideas and a unique work experience. We are seeking a highly motivated, Part Time, Appointment Setter to join our team! This can move into a full-time role with experience and a proven track record.
 
Fast moving, energetic environment. Duties:
 
<ul>
<li>Accounts receivable and invoicing ownership</li>
<li>Weekly payroll submissions</li>
<li>Weekly / Monthly reporting</li>
<li>Swiftly answer phone and convert inbound opportunities</li>
<li>Rapid follow-up on digital form submissions &amp; inquiries</li>
<li>Relentless follow-up with unconverted and past customers</li>
<li>Precisely input client data</li>
<li>Schedule and confirm client appointments</li>
<li>Assist with new project setup and color collection</li>
<li>Other Duties as assigned</li>
</ul>
 
Essential Skills:
 
<ul>
<li>Ability to quickly root out errors and correct</li>
<li>Accuracy in work</li>
<li>Professional tone and verbal presence</li>
<li>Professionally overcomes objections</li>
<li>Effective and concise communication</li>
<li>Proactively listens and retains information</li>
<li>Ability to memorize and perfect a script</li>
<li>Knowledge of DFW geography and travel times</li>
<li>Ability to prioritize and organize multiple priorities</li>
<li>CRM experience an must</li>
<li>Effectively works with minimal supervision</li>
<li>Follows Directions (DO NOT CALL OUR OFFICE ABOUT THIS POSITION)</li>
</ul>
 
Essential Behaviors
 
<ul>
<li>Strives for perfection</li>
<li>Desires growth and learning</li>
<li>Dependable / Reliable</li>
<li>Relentless pursuit of goals</li>
<li>Honest / Truthful</li>
<li>Competitive</li>
</ul>
Benefits
<ul>
<li>401K with Company match</li>
<li>PTO &amp; Holiday Pay </li>
</ul>
 
This is a great opportunity to start a career with a young company.

Administrative Assisstant

<h3>Job Description</h3>
Job DescriptionSalary: 17 
Administrative Specialist at Dance With Me Ballroom Studio
Are you organized, outgoing, energetic, and passionate about helping others have an amazing experience? Do you love a fast-paced environment where you can grow and have fun? If so, we want YOU to join our team!
 
Who We Are:Dance With Me is a vibrant and growing ballroom dance studio. We pride ourselves on creating a fun, welcoming, and exciting atmosphere for both our staff and students. Youll have the opportunity to be part of something special, learn to dance, and even perform in our events!
What We Offer:
<ul>
<li>Room for growth opportunities to advance within our company.</li>
<li>Learn to dance enjoy learning to ballroom dance!</li>
<li>Performance opportunities get involved in studio events.</li>
<li>Fast-paced &amp; fun environment!</li>
</ul>
Key Responsibilities:
<ul>
<li>Answer phones and text in a professional and friendly manner.</li>
<li>Provide excellent customer service to students and visitors.</li>
<li>Manage studio schedules and run daily operations. </li>
<li>Support management with administrative tasks.</li>
</ul>
What Were Looking For:
<ul>
<li>Attention to detailand the ability to stay organized in a busy environment.</li>
<li>Excellent multitasking skills youll be juggling multiple tasks at once!</li>
<li>A passion forpeople and creating incredible experiencesfor our students.</li>
<li>A positive attitude and alove for life.</li>
<li>Strongverbal and written Englishcommunication skills.</li>
<li>The ability to takeownership of tasksand work independently.</li>
</ul>
Ready to take the leap?Join us at Dance With Me and be part of a studio where youll not only contribute but also grow, dance, and have a blast!
Apply now and lets dance into the future together!

Administrative Specialist

<h3>Job Description</h3>
Job DescriptionSalary: 
Hamilton Enterprises, LLC, a CPA, Management and IT consulting firm, is seeking qualified and available Administrative Professional to support a Federal client (GSA) in Philadelphia, PA. The position is full-time and long-term.
Responsibilities:
<ul>
<li>Financial administration support / upload of financial documents</li>
<li>Audit support</li>
<li>Contract close-out support</li>
<li>Invoice processing i. Preparation of contract files for invoicing and close-out ii. Preparation and submission of correspondence</li>
<li>Payment submissions and verification i. Preparation and submission of updates to contract status reports</li>
<li>Record and file management</li>
<li>Freedom of Information Act (FOIA) request support</li>
<li>Administrative Data Entry Services</li>
</ul>
 i. Event Tracker Data Entry
 ii. Purchase Card Data Entry 
 iii. Employee Travel/Concur Process Support 
<ul>
<li>Specialized Support with Award and Administration of Cost-Type Contracts</li>
</ul>
 i. Pre-Award and Source Selection Support
 ii. Post-Award Administration and Invoice Processing Support
 iii. Contract/Option Year Closeout Services
 
Other Desired Qualifications:
<ul>
<li> Positive attitude</li>
<li> Critical thinking skills</li>
<li> Accountable for actions</li>
<li> Customer service mentality</li>
<li> Takes Responsibility for Work Products</li>
<li> Excellent communication and writing skills</li>
<li> Ability to separate the issue/problem from the person</li>
<li> Ability to work independently and work as a team member</li>
<li>Ability to pass a government background check</li>
</ul>
About Hamilton:
Hamilton provides a competitive benefits package to its employees. Our packages are offered to all full-time exempt employees on day one and they offer many standard features one would expect to find from an industry leader, the details of which are outlined in our handbook. Below is a highlight of our benefit offerings:
401k Plan
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance Plans
10 Paid Federal Holidays
Jury Duty and Bereavement Leave
Paid vacation time

Administrative Professional

<h3>Job Description</h3>
Job DescriptionSalary: $15-$19 hourly 
Position Overview:
Are you an organized and detail-oriented individual with a passion for supporting the mental health and well-being of others? Join our reputable outpatient mental health clinic as an Administrative Assistant, where you will play a vital role in providing efficient administrative support to our psychiatrist and mental health therapists. Your exceptional organizational skills and dedication to assisting our clients with insurance-related matters will contribute to the smooth functioning of our clinic and ensure our clients receive the care they need.
 
Schedule: Monday Through Friday 8:30am - 5:00pm
 
Key Responsibilities:
<ol>
<li>Scheduling Appointments:
<ul>
<li>Coordinate and manage the appointment schedule for the psychiatrist and mental health therapists.</li>
<li>Communicate with clients to schedule, reschedule, and confirm appointments, ensuring timely and accurate information.</li>
<li>Handle appointment inquiries via phone, email, or in person, providing exceptional customer service to all clients.</li>
</ul>
</li>
<li>Insurance Verification and Authorization:
<ul>
<li>Verify clients' insurance coverage and benefits prior to their appointments, ensuring accuracy and completeness of information.</li>
<li>Obtain insurance authorizations for therapy services as required by insurance providers.</li>
<li>Assist clients in understanding their insurance coverage and potential out-of-pocket expenses.</li>
</ul>
</li>
<li>Insurance Billing:
<ul>
<li>Prepare and submit insurance claims for therapy services provided by the psychiatrist and mental health therapists.</li>
<li>Monitor and track insurance claims to ensure timely payment and follow up on any denied or pending claims.</li>
<li>Work collaboratively with insurance companies to resolve billing inquiries and discrepancies.</li>
</ul>
</li>
<li>Electronic Health Records (EHR) Management:
<ul>
<li>Maintain and update clients' electronic health records accurately and securely.</li>
<li>Ensure that all documentation complies with clinic policies and relevant legal and ethical standards.</li>
</ul>
</li>
<li>Administrative Support:
<ul>
<li>Assist with general administrative tasks, including filing, data entry, and managing office supplies.</li>
<li>The ability to read prescriptions accurately, or accurately read and interpret prescriptions and other medical documents.</li>
<li>Help with answering phone calls, directing inquiries to the appropriate staff, and providing information to clients as needed.</li>
</ul>
</li>
<li>Collaborative Teamwork:
<ul>
<li>Collaborate effectively with other administrative staff, therapists, and the psychiatrist to support the overall clinic operations.</li>
<li>Foster a positive and welcoming environment for clients and staff alike.</li>
<li>Experience with working with OMHC Medical director </li>
</ul>
</li>
</ol>
 
Requirements:
<ul>
<li>High school diploma or equivalent; some college coursework or a related degree is a plus.</li>
<li>Proven experience in administrative or office support roles, preferably in a healthcare or mental health setting.</li>
<li>Strong organizational skills and attention to detail, ensuring accurate scheduling and billing procedures.</li>
<li>Excellent communication and customer service skills, with the ability to empathize and interact professionally with clients.</li>
<li>Familiarity with insurance verification, authorization, and billing processes.</li>
<li>Proficiency in using electronic health records (EHR) systems and standard office software (e.g., Microsoft Office).</li>
<li>Ability to handle sensitive and confidential information with utmost discretion and professionalism.</li>
</ul>
 
Join our compassionate and dedicated team as an Administrative Assistant, and contribute to our mission of providing exceptional mental health services to our valued clients. Help us make a positive impact on the lives of individuals seeking support and healing. Apply today and be part of our caring community.

<h3>Job Description</h3>
Job DescriptionSalary: 
MECA Therapies is looking for an Administrative Assistant to join our professional team.
MECA Therapies is the largest pediatric rehabilitation provider in the state of New Mexico. Our mission is to strive everyday towards ensuring that our families and their children have access to the highest quality of care in the communities we serve.
Job Description: 
The Administrative Assistant is responsible for assisting the Maternal Health director in managing daily functions that occur in the counties served. They are responsible for managing the day-to-day office activities. 
Qualifications: 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Licensure: 
High School Diploma, GED, Associate Degree OR equivalent experience in office administrative positions.
General Requirements: Knowledge and experience in office management Friendly demeanor when interacting with patients, families, referral sources, and other staff members. Proficient computer skills in Microsoft and database systems Proficient organizational and record keeping skills. Effective oral and written communication Excellent interpersonal and teaming skills Ability to multitask. Exercise a high level of confidentiality.
 Ability to arrive to work on time.
 Reliable daycare/elder care as needed. Reliable transportation.
ESSENTIAL DUTIES The Administrative Assistant will operate within Local, State and Federal Regulations as well as adhere to all MECA policies and procedures by: 
1. Answering all incoming phone calls, taking messages, and assisting with inquiries before directing to appropriate staff.
2. Managing multiple email boxes for referrals and replies
3. Greeting all guests and directing them to the proper department/staff.
4. Maintaining sign-in and sign-out sheets and ensuring all staff and guests sign in and out.
5. Processing and distributing all incoming mail and fax reports.
6. Maintaining inventory and distribution of office supplies.
7. Maintaining equipment log for maternal health staff.
8. Reviewing materials to ensure we have an adequate amount such as door hangers, brochures, etc.
9. Organize time sheets for director approval
10. Setting up conference room for meetings and training, ensure sign-in sheets are available at staff meetings/in-person or zoom meetings and send to HR along with the meeting agenda. Report minutes of meetings.
11. Maintain training logs
12. Maintain OIG, OFAC, and SAM.gov monthly exclusion checks for Care Coordinators and all team affiliated with Care Coordination
13. Completing new hire tasks: key acknowledgments, Medicaid portal acknowledgment, first aid acknowledgement, universal precaution kit acknowledgement, issued equipment acknowledgment as appropriate, ensure items are received back upon severance of employment by staff
14. Ensure staff have appropriate identification (badges)
15. Maintaining computer needs and updates.
16. Maintaining copy machine and postage machines and needed supplies.
17. Ensuring that all doors are opened and locked each day.
18. Completing duties as assigned by Maternal Health Director or leadership team. 
19. Entering Data into Survey Monkey such as the Periodic surveys, Exit Surveys. 
20. Other duties as assigned. 
21. Assist HR with obtaining onboarding documentation for new staff 
 
DOCUMENTATION 
 The Administrative Assistant willaccurately gather and maintain documentation by: 
1. Maintain exclusion list as outlined above for Care Coordination team 
2. Maintain training logs as outlines above 
 
STAFF DEVELOPMENT AND TRAINING 
 The Administrative Assistant will provide necessary support for all staff and willcomply with all mandatory trainings identified by Maternal Health Director and/or leadership: 
1. Attending all mandatory staff meetings and trainings. 
2. Cross-training with other MECA administrative/office/billing staff/clinic staff. 
 
SUPERVISION 
 The Administrative Assistant will receive general supervision fromMaternal Health Director by
 1. Seeking out guidance and support as needed. 
2. Following guidance provided by Maternal Health Director. 
3. Providing mentorship/shadowing opportunities for newly hired office staff.

<h3>Job Description</h3>
Job DescriptionSalary: $17-$20 based on experience 
Role Summary
 
Welcome!We are looking for an individual that is cheerful, dependable, and punctual. You must be organized, professional, and a team player. Also, it's important that you are outgoing but not outspoken.
 
As an Administrative Support, in a typical day, you will be responsible for working with several team member Property Managers in assisting with their property portfolios. Specifics include but are not limited to, processing tasks assigned by Property Manager(s), processing violation correspondence, architectural submittals, processing of title demand requests, updating database with new owner information, community website maintenance, obtaining bids for property projects, submitting work orders, working with vendors, and special projects as needed. As an community assistant, in a typical day, you will be responsible for interacting with customer's inquiries, complaints, work order/architectural requests, and follow-up. You will interact with Board of Directors, title companies, mortgage companies, realtors, perspective buyers, vendors, and will assure all are tended to in a swift manner.
 
We are looking for the best people out there!! We do our best to hire people that we know will be a good fit at our company long term. When we hire, we do our best to ensure we are fair, flexible, and offer a work/life balance!
 
Previous experience crossover: Administrative Assistant, Office Assistant, Receptionist, Admin Assistant
 
 
Purpose(why this job exists)
 
<ul>
<li>Coordinate with and assist Property Manager(s)</li>
<li>Organizeyourself and your work</li>
<li>Satisfyeven the unhappiest customers</li>
<li>Providetimely and thoroughservice</li>
<li>Aidcustomers in need</li>
<li>Cheerthose in need</li>
<li>Createamazing experiences</li>
</ul>
 
 
Responsibility(what you will be doing)
 
<ul>
<li>Assist Property Manager(s) with day to day happenings</li>
<li>Execute all items listed in Role Summary</li>
<li>Assist with phones during Receptionist's lunch/days out</li>
<li>Maintain database utilized byentire organization</li>
</ul>
 
 
Expectations(how we will measure success)
 
<ul>
<li>Basic domain expertise</li>
<li>Monday - Friday 8am-5pm (after 90 days, eligible for WFH (work from home/remote) up to 3 days a week)</li>
<li>Timely responses (email, ticketing system, &amp; phone)</li>
<li>Manage and report to executive staff</li>
<li>Keep your work area(s) neat and organized</li>
<li>Manage and maintain data systems, websites and information on properties</li>
<li>The ability to multi-task</li>
</ul>
 
 
Qualifications (what you will need to be successful):
 
Must Have:
<ul>
<li>Afriendly&amp;empathetic attitude(Opportunists, please apply!)</li>
<li>Reliable transportation</li>
<li>Proficient in the use of desktop PCin a Windows environment;</li>
<li>Proficient use of internet based applications</li>
<li>Excellent typing skills(50+ WPM)</li>
<li>Time management skills</li>
<li>Excellent oral, written, and listening skills</li>
<li>Ability to multi-taskand handle multiple requests at once</li>
<li>Experience with Microsoft Office suite of tools (Outlook, Word, Excel, etc.)</li>
</ul>
 
 
Nice to have (not necessary, but extra credit!):
 
<ul>
<li>Experience with RingCentral VoIP system</li>
<li>Experience with Polycom phone system</li>
<li>Gilbert/Chandler residency (East-valley)</li>
</ul>
 
 
Perks(The extra motivators!)
 
<ul>
<li>Remote/Work From Home </li>
<li>Flexible time off</li>
<li>Free drinks &amp; snacks</li>
<li>An easy going team</li>
<li>PTO available</li>
</ul>
 
 
About@HeywoodHOA
 
Heywood Community Management is anArizona Real Estate, HOA Management Company. We've been in business since 1933 and continue to deliver excellence not only to our clients and community residents but to those we have the privilege of hiring to work for our local business.We're driven by our 6 core values:
 
<ol>
<li>Embrace Change.</li>
<li>Be Real.</li>
<li>Focus on Quality.</li>
<li>Share Wisdom.</li>
<li>Remain Capable.</li>
<li>Triumph with Integrity.</li>
</ol>
 
If you're looking for a new career experience with room to grow inside of an organization that puts employee happiness first, please apply now!
 
----
 
Job Type: Full-Time Salary Salary: $17-$20 based on experience

Administrative Support

<h3>Job Description</h3>
Job DescriptionSalary: $15-17/hr DOE 
1st Choice Home Care is a private care agency dedicated to providing exceptional in-home care services for seniors and disabled individuals throughout Northeast Arkansas. The Administrative Assistant at ourHarrison AR building will be responsible for handling incoming calls, tracking continuing education training, processing PIN Forms and Applications, Staffing and Scheduling. This position plays a key role in supporting the Office and the company by ensuring efficient communication and compliance tracking.
Job Responsibilities:
<ul>
<li>Report to job on time</li>
<li>Answer and route incoming phone calls</li>
<li>Input data into company EVV system</li>
<li>Report to the Office Supervisor</li>
<li>Track and maintain records of continuing education training for employees</li>
<li>Process PIN Forms and Maltreatment checks</li>
<li>Distribute incoming mail to appropriate departments</li>
<li>Keep the front office clean and organized</li>
<li>Adhere to safety standards as outlined in policy and procedures</li>
<li>Demonstrate knowledge of personal care program policies</li>
<li>Adhere to 1st Choice Home Care, Inc. company policies, including infection control, false claims act, and electronic visit verification policies</li>
<li>Follow HIPAA laws and keep all client and caregiver information confidential </li>
</ul>
Skills &amp; Qualifications:
<ul>
<li>Strong interpersonal skills and the ability to build relationships with coworkers</li>
<li>Experience in Microsoft Office and Google Drive</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail and ability to manage multiple tasks efficiently</li>
<li>Ability to achieve short-term goals and work in a fast-paced environment</li>
<li>Ability to handle all confidential information with discretion</li>
</ul>
Benefits:
<ul>
<li>Paid Time Off</li>
<li>Health Insurance</li>
<li>Supplemental Insurance</li>
<li>401(k)</li>
</ul>

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