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<h3>Job Description</h3>
Job Description
Job Summary:
The Payroll &amp; HR Specialist provides essential administrative and technical support across all areas of the Human Resources department, with a primary focus on payroll, compliance, and employee data management. This role supports key HR functions, including payroll processing, recruitment coordination, onboarding, benefits administration, and HR reporting. The specialist ensures all HR documentation and processes are completed accurately, timely, and in full compliance with company policies and federal, state, and local regulations.
Responsibilities:
Payroll &amp; Compliance
<ul>
<li>Prepare and process bi-weekly multi-state payroll and manage timekeeping system.</li>
<li>Partner with Finance team to review, track, and verify payroll data.</li>
<li>Maintain payroll records and support compliance reporting (W-2s, 1095-C forms, ACA, and Worker’s Compensation).</li>
<li>Assist with payroll-related audits and ensure compliance with federal, state, and multi-state regulations.</li>
<li>Coordinate state registrations and compliance requirements when expanding into new states.</li>
</ul>
HR Administration &amp; Benefits
<ul>
<li>Manage employee enrollments, updates, and terminations for health, dental, vision, and other plans.</li>
<li>Support open enrollment, liaising with our benefits broker to resolve employee issues.</li>
<li>Administer onboarding and offboarding processes, ensuring documentation and compliance requirements are met.</li>
<li>Maintain and update employee records, contracts, and amendments in our HRIS.</li>
</ul>
Recruitment &amp; Employee Support
<ul>
<li>Administer job postings on all designated platforms and internal portals.</li>
<li>Coordinate the full interview scheduling process, managing communications between candidates and hiring managers.</li>
<li>Process and monitor pre-employment screenings, including background checks.</li>
</ul>
HRIS &amp; Reporting
<ul>
<li>Support HRIS-related projects (system enhancements, new modules, or process improvements).</li>
<li>Generate recurring HR reports (e.g. headcount, turnover, recruiting, overtime) to support leadership decision-making.</li>
<li>Keep HR files, team lists, and organizational charts up to date.</li>
<li>Manage clerical support tasks, including filing, copying, organizing, and mail distribution.</li>
</ul>
General HR Support
<ul>
<li>Manage clerical and administrative tasks such as filing, document management, complete employment verifications</li>
<li>Assist with internal HR communications, meetings, and events.</li>
</ul>

Qualifications:
<ul>
<li>Proven experience as an HR and Payroll Specialist/Coordinator or in a similar administrative position.</li>
<li>Knowledge of human resources processes and best practices.</li>
<li>Curious, proactive, and a positive approach to challenges.</li>
<li>Adaptable, open-minded, and agile.</li>
<li>At ease in a fast-paced entrepreneurial environment.</li>
<li>A warm, friendly team player with the ability to collaborate across departments.</li>
<li>Strong verbal and written communication, as well as excellent interpersonal and customer service skills.</li>
<li>Proficiency with Microsoft Office Suite (especially Excel) and HRIS systems (ADP WFN preferred).</li>
<li>Exceptional organizational skills and attention to detail.</li>
<li>Ability to handle sensitive and confidential information with discretion.</li>
<li>Bachelor's degree in Human Resources, Business Administration, or a related field is a plus.</li>
</ul>
Physical Requirements:
<ul>
<li>This position is a full-time role that requires frequent use of a computer, mouse, and keyboard.</li>
<li>Frequent sitting.</li>
<li>Occasional standing, bending, stooping, and walking.</li>
<li>Must be able to lift up to 25 lbs.</li>
</ul>
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
 Working hours are Monday - Friday 9am - 6pm, in office 4 days per week.

PAYROLL & HR SPECIALIST

<h3>Job Description</h3>
Job DescriptionMaman - Payroll &amp; Benefits Manager Position Summary:
Maman is a French-inspired café, bakery, and lifestyle brand known for its warm hospitality, thoughtful design, and deep care for its people. As we continue to grow across the U.S. and Canada, the Payroll &amp; Benefits Manager will play a vital role in ensuring our team members are paid accurately, supported through meaningful benefits, and cared for with consistency and compliance.
This role owns the end-to-end payroll and benefits administration for a multi-state, hourly and salaried workforce. The Payroll &amp; Benefits Manager partners closely with the People Team, Finance, Operations, and external vendors to deliver a seamless employee experience while supporting Maman’s continued growth.
Essential Responsibilities:
Payroll Management &amp; Compliance
• Own and manage the full payroll cycle for hourly, salaried, and tipped employees across multiple states • Process payroll accurately and on time using Workday Payroll • Ensure compliance with federal, state, and local wage and hour laws, including overtime, meal and rest breaks, and local ordinances • Manage payroll taxes, garnishments, deductions, benefits withholdings, and year-end processes including W-2s • Support payroll needs related to new café openings, organizational changes, and scaling operations • Maintain strong internal controls, documentation, and audit readiness
Benefits Administration &amp; Employee Support
• Administer employee benefits programs including medical, dental, vision, life insurance, disability, 401(k), PTO, and leave programs • Manage benefits enrollments, life events, eligibility audits, and terminations • Support annual open enrollment planning, execution, and employee communications • Serve as a trusted and approachable resource for payroll and benefits-related questions • Provide employee support in Spanish, as needed, ensuring clarity and accessibility
Systems, Data &amp; Cross-Functional Partnership
• Partner with People Operations and Finance to maintain accurate employee data in Workday • Ensure payroll and benefits data alignment, reconciliation, and reporting accuracy • Collaborate with external brokers, vendors, and payroll partners to resolve issues and improve service • Identify opportunities to streamline payroll and benefits processes, improve documentation, and enhance the employee experience
Qualifications &amp; Skills:
<ul>
<li>
5+ years of combined payroll and benefits experience, preferably in hospitality, retail, or multi-location environments • Hands-on experience with Workday Payroll is required • Strong knowledge of multi-state payroll, wage and hour laws, and benefits compliance • Experience supporting hourly, tipped, and salaried workforces • Bilingual Spanish (written and verbal) is required or strongly preferred • Excellent attention to detail with the ability to manage deadlines in a fast-paced environment • Strong communication, collaboration, and service-oriented mindset • High level of discretion, integrity, and ownership
</li>
</ul>
What We Offer:
At Maman, we're proud to offer a supportive and inclusive work environment where our team members can thrive personally and professionally. As part of our commitment to our people, we provide:
<ul>
<li>A collaborative culture that values input, teamwork, and initiative</li>
<li>Opportunities for internal mobility and professional development</li>
<li>Comprehensive healthcare options and commuter benefits</li>
<li>2 weeks paid time off and a flexible hybrid work model</li>
<li>Competitive compensation, performance-based bonuses, and growth opportunities</li>
<li>Sweet perks like cookies, coffee, and in-store discounts</li>
<li>A people-first environment where we grow together, roll up our sleeves, and support one another</li>
</ul>

Payroll & Benefits Manager

<h3>Job Description</h3>
Job Description
Vestwell is the financial technology company powering the new savings economy. The New York City-based fintech platform redefines how people save for the critical aspects of life across retirement, education, and healthcare savings needs. Today, Vestwell enables over 350,000 businesses and nearly 1.5 Million active savers, with over $30 billion in assets saved across all 50 United States. 
Vestwell offers a range of products, including workplace-delivered retirement plans, employer-offered student loan repayment benefits, and various savings accounts for education, emergencies, and individuals with disabilities.
Vestwell's platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers. To learn more, visit vestwell.com
Who Are We Looking For?
Vestwell is expanding and we're excited about growing our Operations team with entry-level Payroll Implementation Associates who are passionate about our mission to change the retirement Fin-Tech space. At a high level, we're looking for someone who has insane levels of attention to detail and proven ability of juggling multiple priorities at once. You will be the key to payroll implementations automation &amp; ensuring the initial experience with contribution processing is flawless while exercising independent judgment in configuring, testing, and resolving complex, client-specific payroll integration scenarios that materially affect data accuracy and client onboarding success.
We're a startup… so a self-starter mentality comes first and foremost. You are someone who will dive into whatever challenge is placed in front of you, and find creative ways to solve problems by evaluating multiple implementation approaches and determining appropriate resolution paths within established operational, technical, and regulatory frameworks.
Role Scope This role regularly exercises independent judgment on matters of significance related to payroll implementations, integration accuracy, client onboarding outcomes, and data integrity. While operating within established technical, operational, and regulatory frameworks, the Payroll Implementation Associate independently analyzes client-specific payroll configurations, evaluates multiple implementation approaches, identifies and resolves complex integration issues, and determines appropriate remediation and escalation paths based on risk, urgency, and business impact. The role requires discretion in how implementation standards are applied to varied payroll systems, how work is prioritized and sequenced, and how issues are communicated and driven to resolution with internal teams, external payroll partners, and clients. Although decisions and recommendations may be subject to review and do not include unilateral policy-setting authority, the consistent and recurring exercise of judgment is a central function of the role and directly supports Vestwell's client experience, operational continuity, and compliance outcomes.
What Will You Be Doing?
A key component of Vestwell's mission to empower retirement savings includes effortless plan onboarding and ongoing plan administration. As a Payroll Implementation Associate, you will support Vestwell clients, through coordination with their payroll systems, to ensure their payroll implementation is frictionless requiring discretion in how implementation standards are applied to varied payroll systems, client configurations, and fact-specific onboarding scenarios. This will include direct client engagement, configuring integrations for a high volume of clients simultaneously, and liaising with internal teams to test and ensure the integration is functioning as intended including assessing readiness, identifying risk, and determining when issues require escalation or alternative solutions.
Day-to-day you will be expected to:
<ul>
<li>You're flexible, creative, team-oriented, results-driven, and can effectively collaborate with both internal and external stakeholders while exercising independent judgment on implementation priorities, sequencing, and issue resolution.</li>
<li>Analyze existing integration implementation tasks across both payroll systems and Vestwell products to be the subject matter expert for payroll integration requiring independent analysis of system behavior, client configurations, and potential downstream impact.</li>
<li>Collaborate with teams across the Vestwell organization to provide feedback on platform enhancements and procedural efficiencies informed by firsthand investigative work and recurring implementation challenges.</li>
<li>Develop both internal &amp; client-facing knowledge bases; look for ways to continuously improve existing processes by identifying gaps, evaluating alternative approaches, and recommending improvements through appropriate channels.</li>
<li>Maximize team efficiency through timely completion of tasks and projects, in addition to rapidly identifying, sorting, and assigning incoming work across platforms using discretion to assess urgency, complexity, and client impact rather than relying solely on predefined workflows.</li>
<li>Manage the migration and deactivation of existing client integrations within Vestwell's systems, ensuring a smooth transition through proactive communication and attention to detail including judgment in sequencing activities, mitigating risk, and coordinating stakeholders.</li>
<li>Onboarding and supporting new payroll integration partners, ensuring clear communication, effective collaboration, and strong relationship building to drive long-term success while independently determining readiness, implementation approach, and issue resolution strategies.</li>
</ul>
Requirements
The Necessities:
<ul>
<li>Experience working in a project management/implementation/operational role involving discretion in managing complex, multi-variable workstreams</li>
<li>Excellent project management skills including independent prioritization and sequencing of tasks</li>
<li>Ability to manage multiple work streams and competing priorities while determining urgency and impact</li>
<li>Ability to work independently and with a team exercising judgment with minimal supervision</li>
<li>Effective communication with many different stakeholders including determining when and how to escalate issues based on assessed risk and impact</li>
<li>A tight operator who can see the big picture and evaluate downstream operational and client implications</li>
<li>Excellent client service capabilities informed by judgment in balancing client needs with operational constraints</li>
<li>Strong written/oral communication and organizational skills to document findings, explain recommendations, and drive resolutions</li>
<li>1+ year relevant experience in Financial Services, Operations, or SaaS industries</li>
<li>Bachelor's degree or equivalent combination of formal education and/or work experience with tools such as Excel used to analyze implementation data and support decision-making</li>
<li>Experience with work management platforms (i.e. Asana, Slack, Zendesk, Jira and/or Salesforce)</li>
</ul>
The Extras
<ul>
<li>Payroll system experience</li>
<li>Retirement industry experience including exposure to regulated operational environments or ERISA-adjacent processes</li>
</ul>
This role will be based in either the New York City, Austin, King of Prussia, or Phoenix office, and will be part of Vestwell's hybrid in-office operation.
The expected base salary range for this position is $60K - $72K base. This position is eligible to participate in the Company Bonus Pool and is eligible to receive new hire equity in the Company. Please note that salary bands are based on NY and other similar metro areas and may differ based on where the role is ultimately hired.
OUR BENEFITS
We're an innovative, high-growth company, with lots of exciting milestones ahead. We value health and wellness at Vestwell and in addition to a dedicated Employee Wellbeing Committee, we offer competitive health coverage and generous vacation offering. We have adopted a hybrid office policy, but all employees are welcome at our bright, comfortable office with many workspace options in our Midtown Manhattan, Austin, King of Prussia, and Phoenix offices, so everyone has a setting that is the most productive for them. Oh, and naturally we have a great 401(k) plan!
OUR PROCESS It starts the same for every candidate: getting to know the team members through 1-2 conversations about Vestwell, your experience, and your interests. Next steps can vary by role, but the usual next steps are a skill or experience screen (e.g. a coding interview for an Engineer, a portfolio review for a Designer, deeper experience call for other roles) which leads to a virtual or in-person interview panel after that if the screens go well. Before making an offer, our interview process concludes with a references check stage for your recruiter to meet with a current or former supervisor and peer. We prioritize transparency and lack of surprise throughout the process.
For your awareness you will only receive correspondence from <a href="mailto:recruiting@vestwell.com" target="_blank">recruiting@vestwell.com</a> any other domain not ending in Vestwell.com is not our Recruitment team.
Vestwell's Privacy Policy. Attention California residents: In the course of conducting our business and complying with federal, state, and local government regulations governing such matters as employment, tax, insurance, etc., we must collect Personal Information from you. Should you accept employment with Vestwell you may view our California Privacy Rights Act here: Vestwell's California Privacy Rights Policy.

Associate, Payroll Implementations

<h3>Job Description</h3>
Job Description
JOB SUMMARY:
This is an administrative support position where the employee performs diversified clerical and administrative support to functional areas within the human resources department for a single-site manufacturer to supply strata control systems for the mining and tunneling industries and various specialty steel products per customer specification.

EDUCATIONAL/EXPERIENCE REQUIREMENTS:
<ul>
<li>High School Diploma/GED Required; Associates Degree or Equivalent from Two-Year College/Technical School Preferred</li>
<li>Minimum Two (2) Years Related Experience Preferred; or Equivalent Combination of Education and Experience</li>
<li>ADP Workforce Now Experience, A Plus</li>
</ul>

JOB REQUIREMENTS:
<ul>
<li> Dependability to be consistently at work and on time</li>
<li> Functional verbal/written communication skills to interact with line workers, supervisors, and managerial/administrative personnel</li>
<li> Working knowledge of filing methods, business english, spelling, and arithmetic with excellent attention to detail and accuracy</li>
<li> Working knowledge and/or skill in word processing, spread sheets, and other computer applications relevant to hr and payroll processing</li>
<li> Working knowledge of hr/payroll practices and procedures including applicable state and federal laws</li>
<li> A “team” mentality with ability to follow written and verbal instructions</li>
<li> Good time management skills with ability to multi-task in a fast-paced environment</li>
<li> Ability to process, maintain, and disburse confidential and sensitive information</li>
<li> Close visual acuity, near/far vision, and upper limb coordination</li>
<li> Ability to sit for extended periods during normal phase duties</li>
<li> Light/medium (up to 20 lbs.) Lifting capability during normal phase duties</li>
</ul>

RESPONSIBILITIES:
<ul>
<li>Submits employment processing paperwork for all new hourly/salary personnel to corporate human resources department.</li>
<li>Set up/maintains employee files; assigns and enters hourly employee number in time clock system.</li>
<li>Submit payroll status change information to corporate human resources department and record employee status changes on site personnel record.</li>
<li>Compile data from site personnel records and prepares reports as required.</li>
<li>Examine site personnel files to answer inquiries and provide information to authorized people at site and corporate locations.</li>
<li>Timely submission of required data for weekly corporate payroll processing.</li>
<li>Compile and submit employee benefits paperwork within required timeframe to corporate human resources department for use in employee benefits administration.</li>
<li>Prepare and submits accident/injury reports to corporate safety department and files site copies.</li>
</ul>

Excellent benefits include medical with a standard PPO plan with deductibles as low as $1,500 and wellness credit up to $750; voluntary 401k plan with company match up to 12%; voluntary dental and vision plans; free telemedicine services; basic life and short term disability coverage. 
EOE M/F/D/V

HR/Payroll Clerk

<h3>Job Description</h3>
Job Description
A-Line Staffing is now hiring a Payroll Specialist in Louisville, KY. This Payroll Specialist role is a full-time, contract-to-hire opportunity with a large corporate support organization and offers long-term career potential based on performance and business needs.
If you are interested in this Payroll Specialist position, please contact Austin Faris at 586-710-7941 or <a href="mailto:afaris@alinestaffing.com" target="_blank">afaris@alinestaffing.com</a>.
 
Payroll Specialist – Compensation
<ul>
<li>The pay for this position is $21.00 per hour</li>
<li>Weekly time &amp; expense sheets</li>
<li>Overtime paid at 1.5x when applicable</li>
</ul>
 
Payroll Specialist – Highlights
<ul>
<li>Contract-to-hire opportunity</li>
<li>Onsite position</li>
<li>Schedule: Monday–Friday, 8:00 AM – 5:00 PM EST</li>
<li>Full-time: 40 hours per week</li>
<li>Department: Cash Disbursements (Payroll)</li>
<li>Team size: 40+ employees</li>
<li>Openings: 2</li>
</ul>
 
Payroll Specialist – Responsibilities
<ul>
<li>Process weekly, bi-weekly, semi-monthly, and monthly payrolls as part of a large payroll team supporting 60K+ employees</li>
<li>Support payroll for union and non-union employees across multiple states and territories</li>
<li>Gather, analyze, and summarize payroll and financial data</li>
<li>Research and resolve payroll discrepancies and employee inquiries</li>
<li>Enter employee maintenance data and run payroll processes</li>
<li>Prepare payroll reports, calculate manual checks, and issue stop payments</li>
<li>Maintain payroll accuracy and integrity through audits and data analysis</li>
<li>Stay current with payroll system updates and changes</li>
<li>Follow payroll policies and procedures and report required changes</li>
<li>Maintain confidentiality of payroll information</li>
<li>Provide customer service and problem resolution to internal operational staff</li>
<li>Handle heavy email and phone communication</li>
<li>Multitask and prioritize in a fast-paced environment</li>
<li>Perform other duties as assigned</li>
</ul>
 
Payroll Specialist – Requirements
<ul>
<li>GED or High School Diploma required</li>
<li>1–3 years of payroll, data entry, office, or customer service experience preferred</li>
<li>1–3 years of experience using payroll software systems such as ADP and/or Kronos preferred</li>
<li>Strong organizational skills and attention to detail</li>
<li>Excellent verbal and written communication skills</li>
<li>Strong Microsoft Office skills</li>
<li>Professionalism with a strong customer service focus</li>
<li>Ability to multitask and collaborate effectively</li>
<li>Mandatory attendance for the first 90 days</li>
</ul>
 
Payroll Specialist – Preferred Qualifications
<ul>
<li>Associate degree or technical training</li>
<li>Prior payroll processing experience</li>
<li>Strong customer service and collaboration skills</li>
</ul>

Payroll Specialist (164795)

<h3>Job Description</h3>
Job DescriptionAbout the CompanyWe are a federally chartered corporation providing innovative business solutions to government and commercial clients, while creating meaningful employment opportunities that support a greater mission-driven cause. Position SummaryWe are seeking a dependable and detail-oriented Remote Payroll Assistant to support payroll processing and general administrative functions. This is a remote, part-time position offering flexible hours — ideal for candidates seeking meaningful, mission-aligned work. Key ResponsibilitiesAssist in preparing and processing payroll documentationCoordinate the distribution and mailing of payroll checks and related materialsMaintain accurate payroll and transaction recordsSupport internal reporting and basic financial trackingPerform general administrative tasks, including data entry and file organizationEnsure all activities are handled confidentially and in compliance with company policies QualificationsStrong attention to detail and organizational skillsAbility to work independently and manage time efficientlyProficiency with Microsoft Office (Excel, Word, Outlook)Prior experience in payroll or administration is a plus, but not requiredMust be a U.S. citizen or authorized to work in the U.S. RequirementsReliable high-speed internet connectionYou must own a personal computer and printerA secure and quiet workspace for handling sensitive information Work ScheduleApproximately 6–10 hours per weekFlexible schedule — work can be completed on your own time, within deadlines100% Remote Compensation &amp; Benefits$500 – $800 bi-weeklyPaid via direct deposit or preferred methodReimbursement for any pre-approved, job-related expensesPaid training providedOpportunity for growth within a broader network of companies
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Remote Payroll Assistant

<h3>Job Description</h3>
Job DescriptionJob Title: HR Payroll SpecialistJob Description
Join a dynamic team that is rebuilding and is eager to welcome a like-minded individual looking to grow their skills in payroll and HR. This role involves handling payroll for over 120 employees across multiple states while supporting HR operations and employee queries. The ideal candidate will navigate a hybrid work environment, requiring a proactive and solution-oriented mindset.
Responsibilities
<ul>
<li>Serve as the point of contact for all timesheet-related inquiries, assisting managers and employees to ensure timely and accurate submissions.</li>
<li>Monitor timesheets to identify and resolve discrepancies, obtaining necessary approvals to meet payroll deadlines.</li>
<li>Process biweekly payroll for more than 120 exempt and non-exempt employees across multiple states with a high level of accuracy.</li>
<li>Handle regular, off-cycle, and bonus payrolls, including manual checks for adjustments and final pay for terminations.</li>
<li>Ensure proper processing of wage garnishments, tax withholdings, and benefit deductions.</li>
<li>Prepare and maintain payroll reports, including quarterly and year-end filings.</li>
<li>Participate in weekly team meetings to review issues, share feedback, and support continuous improvement.</li>
<li>Oversee wage garnishments, tax configurations, and benefit deductions; coordinate with HRIS and tax agencies to resolve escalated issues and ensure regulatory compliance.</li>
<li>Prepare, analyze, and interpret payroll and workforce reports to support audits, budgeting, and informed decisions.</li>
<li>Provide expert guidance on payroll, HRIS, 401(k), and timekeeping policies, interpreting regulations and resolving issues.</li>
<li>Assist with onboarding and terminations, salary and job description reviews, and benefit administration.</li>
<li>Answer employee questions about benefits or payroll discrepancies, and assist with ER situations surrounding payroll or benefits.</li>
<li>Coach managers and employees on issues related to payroll.</li>
<li>Plan team events and holiday parties.</li>
<li>Participate in HR and payroll meetings, share insights, and support process improvements and HR initiatives.</li>
<li>Ensure HRIS data accuracy across employees, payroll, and benefits records and support system enhancements.</li>
</ul>
Essential Skills
<ul>
<li>3-5+ years of experience in full-cycle payroll.</li>
<li>3-5+ years of overall HR experience.</li>
<li>Familiarity with payroll systems, such as Paylocity, is ideal.</li>
<li>Strong understanding of payroll policies, including final hours, garnishments, taxes, and deductions.</li>
<li>Experience in multi-state payroll processing.</li>
<li>Knowledge of HR processes, such as onboarding, offboarding, benefits, and salary adjustments.</li>
<li>Experience in benefits administration and HRIS management.</li>
<li>Proficiency in Microsoft Excel, including VLOOKUP and pivot tables.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Experience with employee relations issues is a huge plus.</li>
<li>Knowledge of employment law.</li>
<li>Experience with HRIS implementation is a huge plus.</li>
</ul>
Work Environment
This position is a hybrid role requiring at least one day onsite, preferably two to three days a week. Initial training will be conducted 100% onsite, which may last from two to six weeks. Standard hours are 9 AM to 5 PM, but flexibility is needed for unexpected employee queries and busy periods, such as month-end and system implementations. The culture promotes a start-up mindset, encouraging proactive problem-solving and innovation. Professionalism is key, as the role involves interaction with Directors, VPs, and C-Suite executives. A willingness to learn through on-the-job training rather than traditional classroom settings is essential.
Job Type &amp; Location
This is a Contract to Hire position based out of Brea, CA.
Pay and Benefits
The pay range for this position is $33.00 - $38.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Brea,CA.
Application Deadline
This position is anticipated to close on Jan 2, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

HR - Payroll

<h3>Job Description</h3>
Job Description
GENERAL JOB DUTIES AND RESPONSIBILITIES:
To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
<ul>
<li>Successfully complete assigned training courses utilizing the iSolved University system</li>
<li>Implement MWG solutions to new clients and ensure client satisfaction and retention through timely solution delivery within the client defined timelines. </li>
<li>Interact with client and agent support team for at least the first two production processes and until the client is successfully running the MWG solutions. Provide product support. </li>
<li>Provide product demo support to Outside Agents and MWG Producers.</li>
<li>Participate in project planning and project coordination with the Payroll Solutions team</li>
<li>Maintain, and apply company Policies &amp; Procedures. </li>
<li>Maintain records and files (upload to software) for applicable requirements.</li>
<li>Maintain a professional level of understanding of payroll and tax rules.</li>
<li>Confirm the proper supporting documents are on record and are readily available for research, audits and review.</li>
<li>Perform all operations in accordance with company policies, procedures, and processes. Make recommendations when needed.</li>
<li>Performs other duties as assigned by the Payroll Supervisor, VP of Payroll Solutions, or President of Business Solutions.</li>
</ul>
EXPERIENCE AND EDUCATION REQUIREMENTS:
<ul>
<li>High School Diploma or GED required; associate or bachelor's degree in accounting is preferred.</li>
<li>Mandatory 1 year of experience in data entry preferably payroll experience</li>
<li>Previous experience working with Payroll software systems is preferred.</li>
<li>Previous experience in Accounting or related field is a plus.</li>
<li>Must be proficient in computer skills and have strong knowledge of Microsoft Outlook, Windows, Excel, Teams, and Word.</li>
<li>Must have above an average capability using formulas and pivot tables in Microsoft Excel. </li>
<li>Must possess time management, organizational, problem solving, and customer service skills.</li>
<li>Must be able to work well under pressure with multiple priorities and meet deadlines. </li>
<li>Must be able to multitask while maintaining attention to details.</li>
</ul>
 
WORKING ENVIRONMENT: 
<ul>
<li>Must be able to perform in a very high paced environment and professionally handle interruptions.</li>
<li>Must be able to prioritize tasks, work multiple projects simultaneously, and meet project deadlines. </li>
<li>Must possess excellent problem-solving skills and have keen attention to details.</li>
<li>Must demonstrate good written and verbal communication, interpersonal, and relationship building skills.</li>
<li>Must be able to handle stressful situations appropriately.</li>
<li>Must maintain confidentiality and privacy in every aspect of the job.</li>
</ul>
 
JOB ESSENTIAL REQUIREMENTS: 
The following are job functions that an employee must be capable of performing with or without reasonable accommodation.
<ul>
<li>Must be able to read, write, and speak English.</li>
<li>Must have basic typing skills.</li>
<li>Must be able to work as scheduled. </li>
<li>May be required to work remotely during times of inclement weather or when the office is closed. </li>
<li>Must possess sight and hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of the position as stated above can be fully met. </li>
<li>Must be able to bend, stretch, reach, and sit or stand at a desk during 85% of the workday. </li>
<li>Must be able to lift, stoop, and carry small equipment items and supplies, possibly weighing up to 20lbs.</li>
</ul>

Payroll Support and Implementation Specialist

<h3>Job Description</h3>
Job Description
About Us 
  
Advanced Management Group (AMG Nevada LLC) is a full-service property management firm overseeing approximately 9,000 residential units across multifamily, single-family, weekly, and maintenance divisions. We combine strong operational discipline with a forward-thinking approach to technology, automation, and AI integration. 
This role combines comprehensive payroll management with HR support functions, reporting directly to the Human Resources Generalist. The HR &amp; Payroll Specialist is responsible for day-to-day payroll and HR administration. This position will work closely with the Human Resources team and in addition to the HR Team, will provide exceptional service to AMG customers (its employees). The ideal candidate will have strong expertise in payroll processing and compliance, along with experience in human resources administration. 
Essential Functions and Responsibilities: 
The Human Resources and Payroll Specialist will complete a broad variety of tasks for the Human Resources Department including but not limited to the following as other duties may be assigned by management as needed: 
Key Responsibilities: 
Payroll Management 
<ul>
<li>Processes bi-weekly payroll for 300+ employees across multiple property locations, ensuring accuracy and timeliness</li>
</ul>
<ul>
<li>Manages all payroll-related calculations including regular wages, overtime, commissions, bonuses, and special pay adjustments</li>
<li>Assists with payroll tax compliance, W-2 distribution, and1099swhere applicable</li>
<li>Conducts regular audits of payroll data, time and attendance records, and benefit deductions</li>
<li>Maintains detailed records of all payroll transactions and reconciles payroll accounts</li>
<li>Maintains current knowledge of IRS regulations</li>
<li>Processes and verifies garnishments, child support orders, and other wage attachments</li>
<li>Resolves payroll discrepancies and responds to employee payroll inquiries</li>
<li>Enters all pay changes into HRIS system and ensures are paid within the applicable pay cycle</li>
<li>Works with management to ensure timekeeping is conducted properly and on time</li>
<li>Serves as a day-to-day payroll resource for employees in regard to questions, concerns, &amp; changes</li>
</ul>
HR Support 
<ul>
<li>Assists HR team with benefits administration, including enrollments, changes, and terminations</li>
<li>Supports the onboarding process for new hires, including paperwork, background administration, system setup, and onboarding coordination</li>
<li>Maintains accurate employee records in HRIS system</li>
<li>Maintains the integrity and confidentiality of payroll, human resource information, files, and records. </li>
<li>Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.</li>
<li>Provides clerical support to the HR department</li>
<li>Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to HR Director or management as appropriate.</li>
<li>Processes status changes, promotions, transfers, and terminations</li>
</ul>
<ul>
<li>Supports recruitment efforts by posting job openings and monitoring job requisitions within the ATS system in coordination the hiring managers</li>
<li>Assists with HR compliance reporting and documentation</li>
<li>Runs reports as requested by the Human Resources, Accounting, and other departments</li>
<li>Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices</li>
<li>Additional duties and responsibilities as assigned by supervisor</li>
</ul>
Position Qualifications: 
Professional Competencies: 
<ul>
<li>Superior customer service skills including the ability to manage difficult conversations and/or situations</li>
<li>High level of professionalism and business acumen</li>
<li>Strong analytical and problem-solving abilities</li>
<li>High level of confidentiality and professional ethics</li>
<li>Ability to work under pressure and meet strict deadlines</li>
<li>Excellent interpersonal skills and emotional intelligence</li>
<li>Ability to anticipate needs and take initiative</li>
<li>Flexible and adaptable to changing priorities</li>
<li>Ability to maintain composure under pressure</li>
<li>Exemplary professional verbal and written communication skills</li>
</ul>
<ul>
<li>Attention to detail, accuracy, organizational, time-management, and problem-solving skills</li>
<li>Detail-oriented; ability to manage conflicting priorities and adjust priorities as necessary</li>
<li>Maintains a positive businesslike attitude and neat, clean, and appropriate appearance</li>
<li>Basic math skills; ability to analyze figures; knowledge of accounting principles; excellent verbal/written communication, multi-tasking, prioritizing, and organizational skills</li>
<li>Strong problem-solving and decision-making abilities</li>
</ul>
Technical Skills: 
<ul>
<li>Expert level proficiency in payroll software systems </li>
<li>Strong understanding of HRIS platforms </li>
<li>Advanced Microsoft Office Suite skills, especially Excel </li>
<li>Experience with time and attendance systems </li>
<li>Knowledge of property management software a plus</li>
</ul>
Working Conditions: 
<ul>
<li>Full-time, Monday through Friday, with occasional extended hours during peak periods</li>
<li>Professional office environment within property management company</li>
<li>May require flexible scheduling during payroll processing periods</li>
</ul>
<ul>
<li>Some occasional local travel between properties </li>
<li>Physical requirements include but are not limited to:</li>
<li>Computer work for extended periods.</li>
<li>Walking properties and standing.</li>
<li>Lifting up to 30 lbs.</li>
<li>General mobility (climbing, bending, lifting, reaching, stooping, etc.)</li>
</ul>
Position Requirements: 
<ul>
<li>Bachelor's degree preferred or equivalent work experience</li>
<li>5+ years of payroll processing experience, preferably in a property management or multi-location environment</li>
<li>3+ years of HR administrative experience</li>
<li>Bilingual in English and Spanish required</li>
<li>Certified Payroll Professional (CPP) certification preferred </li>
<li>Proficiency in payroll systems ADP Workforce Now and HRIS platforms </li>
<li>Strong knowledge of federal and state wage/hour laws and payroll tax regulations </li>
<li>Experience with benefits administration and HR compliance </li>
<li>Advanced Excel skills and ability to work with complex spreadsheet</li>
</ul>
Benefits: 
<ul>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul>

HR & Payroll Specialist

<h3>Job Description</h3>
Job Description
Company Profile: At CAVA, we make it deliciously simple to eat well and feel good every day.&nbsp;We are guided by a Mediterranean heritage that’s been perfecting how to eat and live for four thousand years. We prioritize authenticity, curiosity and the pursuit of excellence in everything we do. We are working towards something&nbsp;big, together.&nbsp; 
We foster a culture built on five core values:&nbsp;
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Generosity First, Always: We lead with kindness. Our best work happens when we act in of others.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Constant Curiosity: We are eager to learn, grow, and explore beyond the obvious.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Act with Agility: We welcome change; it’s the only constant. We embrace, adjust, adapt.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Passion for Positivity: We greet each day with warmth and possibility.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Collective Ambition: We have high aspirations that are achieved when we work together with a shared purpose.
Senior Manager of Payroll
The Senior Manager of Payroll is responsible for leading and overseeing CAVA’s payroll operations to ensure accurate, timely, and compliant pay for all team members. This role provides strategic and operational oversight of payroll processes, systems, internal controls, and external third-party payroll processors, in alignment with SOX, public company, and regulatory requirements. The Senior Manager will partner cross-functionally with Operations, Accounting, Information Technology, and external vendors to enhance payroll processes, ensure regulatory compliance, and support a seamless team member pay experience at scale.
Success at CAVA: At CAVA, Senior Managers lead larger or more complex teams and contribute to operational and strategic outcomes. We look for leaders who elevate team performance, coach across complex environments, and partner across departments to lead through change and drive meaningful outcomes.
What You’ll Do: 
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Lead and oversee all payroll operations, including regular biweekly, weekly, and off-cycle payroll processing, across multiple states for 13,000+ employees
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Oversee and manage the relationship with external third-party payroll processor, ensuring service-level agreements (SLAs), accuracy, timeliness, and compliance standards are met
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Act as the primary escalation point for payroll vendor issues, discrepancies, and service gaps
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure compliance with federal, state, local laws and tax regulations, as well as SOX controls, internal control frameworks, and public company governance standards 
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Establish and maintain strong payroll governance, internal controls, and audit-ready processes, including audits and controls testing
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Correspond with federal, state and local agencies as needed including registering for new tax withholding or state unemployment accounts
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Partner with internal teams on compensation changes, benefits deductions, equity payouts, and employee lifecycle events
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Collaborate with Accounting on payroll and tax reconciliations, accruals, and reporting
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Lead payroll systems management, integrations, data integrity, and change management, including coordination with external providers and evaluation of new vendors and systems
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Drive continuous improvement initiatives to optimize vendor performance, streamline processes, and enhance scalability and employee experience
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Lead, develop, and mentor a high-performing payroll team
The Qualifications:
Education &amp; Experience
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Bachelor’s degree in Business, Finance, Accounting, Human Resources, or a related field (or equivalent experience)
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 8–10+ years of progressive payroll experience, including people leadership and vendor management in a public company or SOX-regulated environment
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Demonstrated experience managing outsourced or co-sourced payroll models
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong understanding of SOX, internal controls, audit processes, and financial close requirements
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Deep knowledge of payroll regulations, tax compliance, and labor laws
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Experience with multi-state payroll operations, preferably in the restaurant industry
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Experience with leading payroll platforms and service providers (UKG required)
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong analytical, problem-solving, and stakeholder management skills
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; CPP or other payroll-related certification preferred 
Physical Requirements: &nbsp;
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to maintain stationary position to be able to operate a computer and other office equipment
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Must be able to identify, analyze and assess details
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; For certain positions, must be able to occasionally move or transport items up to 50 pounds
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to communicate with others and exchange information accurately and effectively
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to work in a constant state of alertness and in a safe manner&nbsp;&nbsp; 
 
What we offer: &nbsp;
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Competitive salary, plus bonus and long-term incentives*
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Early Wage Access! 
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Unlimited PTO, paid parental leave, plus paid opportunities to give back to the community
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Health, Dental, Vision, Telemedicine, Pet Insurance plus more!
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 401k enrollment with CAVA contribution 
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Company-paid STD, LTD, Life and AD&amp;D coverage for salaried positions*
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Free CAVA food
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Casual work environment
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The opportunity to be on the ground floor of a rapidly growing brand
·&nbsp; &nbsp; &nbsp; &nbsp;&nbsp;All exempt and non exempt employees are eligible for benefits. Benefits are effective the 1st of the month following 30 days of service and you have until the day before the effective date to enroll. A new hire can enroll in our benefit program by selecting a link that is emailed directly to the new hire at their personal email address once hired.
·&nbsp; &nbsp; &nbsp; &nbsp;&nbsp;Please note that visa sponsorship is not available.
·&nbsp; &nbsp; &nbsp; &nbsp;&nbsp;The posting range is an all cash range.
*Indicates qualifying eligible positions only
CAVA – Joining “A culture, not a concept”
 As an equal opportunity employer, CAVA considers applicants for all positions without regard to race, color, sex, religion, national origin, disability, age, height, weight, marital status, sexual orientation, familial status, genetic information or any other characteristic or protected classes as defined by federal, state, or local law.

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