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<h3>Job Description</h3>
Job Description
Are you motivated, organized, and eager to join the fastest growing exteriors company in Maine? Then, James &amp; Whitney Co is looking for you. 
James &amp; Whitney Co. is looking for an Office Assistant to join our team! At James &amp; Whitney Co. our focus is always on our clients, we strive to provide the best customer service possible no matter the job. We are Maine’s premier exteriors and construction company committed to becoming Maine’s number one Roofing &amp; Exteriors company. 
We value hard-working, reliable, independent and proactive individuals who are not afraid to take on any challenge and strive to exceed expectations. This role plays an important part in communicating effectively with future and current clients and supporting our team so they can focus on their day-to-day tasks. Previous experience with reception is a plus! 
 
What you need to have:
<ul>
<li>High school diploma or GED </li>
<li>A bachelors or associates degree in business, administration, or a related field (Preferred, but not required).</li>
<li>2 or more years’ experience in office administration or personal assistant. </li>
<li>A friendly and positive demeanor </li>
<li>Ability to manage time independently and prioritize tasks with minimal supervision.</li>
<li>Outstanding written and verbal communication skills</li>
<li>Exceptional customer service &amp; networking skills</li>
<li>Strong computer skills with the ability to learn new programs quickly</li>
<li>Comfortable handling confidential information</li>
<li>Excellent multi-tasking and time-management skills, with the ability to prioritize tasks and take direction from others.</li>
</ul>
Office Assistant Responsibilities: 
<ul>
<li>Greet customers</li>
<li>Welcomes visitors, answers phone calls, and solves any customer issues.</li>
<li>Input leads &amp; collect data for our CRM </li>
<li>Create documents with department managers on an as needed basis</li>
<li>Managing correspondence among team members, owners and managers as needed</li>
<li>Makes sure that the office runs smoothly and efficiently by keeping track of deadlines, appointments, schedules, and other important information. </li>
<li>Assist employees as needed with scheduling appointments with clients</li>
<li>Interoffice communications </li>
<li>Oversee and assist with additional administrative tasks</li>
<li>Maintaining Office Supplies </li>
</ul>
If you believe you have the skills and qualities we are searching for, and want to join our team, apply today! Please submit your cover letter and resume. Applicants who apply without a cover letter will not be considered for the position. 
We look forward to meeting you.

Office Assistant

<h3>Job Description</h3>
Job Description
About Us 
At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over $420m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner. 
Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate’s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact. 
We are excited by potentially welcoming you as part of our team as we continue to grow on a worldwide scale.
About the Role 

Reporting directly to the plant manager, The Office Assistant is responsible for the administrative duties related to the operations of the office and related duties at the Pocahontas location ensuring smooth communication and prompt resolutions of requests and questions.

What You’ll Do 
<ul>
<li>Support planning and coordination of employee events, including vendor communication, cost tracking, and contract management.</li>
<li>Represent the company professionally by maintaining confidentiality and fostering positive relationships with employees and external partners.</li>
<li>Promote awareness of quality, safety, environmental, and compliance policies, report issues and unsafe conditions promptly.</li>
<li>Perform receptionist duties such as greeting visitors, answering calls, handling mail, and scheduling meetings.</li>
<li>Coordinate meeting logistics, including ordering lunches and submitting receipts for processing.</li>
<li>Ensure proper cleanup and restoration of office spaces after events or meetings.</li>
<li>Manage office supply inventory and ordering; maintain organization of supplies.</li>
<li>Perform other related duties as assigned by your supervisor.</li>
</ul>
Additional Expectations 

<ul>
<li>Adhere to Tate’s Code of Conduct and Kingspan Group Compliance Policy. </li>
<li>Raise any concerns related to compliance through the appropriate channels. </li>
</ul>
What You’ll Bring 

<ul>
<li>High School Diploma or GED required.</li>
<li>Minimum of 1 year of experience in an administrative role.</li>
<li>Proficiency in Microsoft Office applications and HRIS systems.</li>
<li>Ability to handle confidential information with discretion.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Ability to adapt to a fast-paced, dynamic environment and interact professionally with all levels of the organization.</li>
<li>Demonstrated integrity, professionalism, and commitment to confidentiality.</li>
<li>Strong teamwork and flexibility to adapt to changing priorities.</li>
</ul>
Employee Benefits
<ul>
<li>Career Scope and Advancement: As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.</li>
<li>World of Wellness Philosophy: We empower you to take charge of your health and well-being. You’ll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness.</li>
<li>Corporate Social Responsibility: Through Planet Passionate we are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us in creating a better world.</li>
<li>Skills Development: Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted – allowing you to be more versatile and develop a broader skill set.</li>
<li>Mentorship and development: At Tate, we don’t believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future.</li>
<li>Culture: We have a great team culture, highly collaborative, supportive, and social. Together we innovate, collaborate, take ownership, and strive for excellence.</li>
</ul>


Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
Stay connected with us on LinkedIn for insights into life at Tate. Join us in our mission to make a difference through exceptional solutions.

<h3>Job Description</h3>
Job Description
Office Assistant I
Location: Houston, TX
Pay Rate: $18 per hour
Schedule: Monday-Friday, 8:00 AM-4:30 PM
Dean's Professional Services is actively seeking an Office Assistant I to support the Accounts Payable Department within a respected healthcare organization. This role plays a key part in ensuring timely, accurate, and confidential processing of vendor payments.
Responsibilities
<ul>
<li>Provide daily support to the Accounts Payable PO Team</li>
<li>Accurately and confidentially process accounts payable transactions</li>
<li>Review, research, and process invoices in accordance with policies and procedures</li>
<li>Match invoices with purchase orders and receiving documentation</li>
<li>Contact vendors or department leaders to verify receipt of merchandise</li>
<li>Research credits, past-due invoices, and vendor statements</li>
<li>Respond to vendor inquiries regarding invoice status</li>
<li>Prepare reports for the Accounts Payable Coordinator on unpaid invoices</li>
<li>Perform basic audits on vendor records</li>
<li>Monitor AP/PO mailboxes</li>
<li>Assist PO Leads with manual invoice processing as needed</li>
</ul>
Qualifications
<ul>
<li>High school diploma or GED (required)</li>
<li>At least 1 year of experience in accounting, finance, or accounts payable</li>
<li>Basic analytical and problem-solving skills</li>
<li>Basic computer proficiency, including Microsoft Word and Excel</li>
<li>Ability to use 10-key by touch</li>
<li>Strong verbal and written communication skills</li>
<li>Customer service-oriented mindset</li>
<li>Excellent time management and organizational skills</li>
</ul>
Why Join Dean's Professional Services?
<ul>
<li>Full benefits package: Medical, dental, vision, and 401(k)</li>
<li>Opportunity to work in a respected healthcare environment</li>
<li>Supportive, professional team culture</li>
</ul>
About Dean's Professional Services
Dean's Professional Services is a national, award-winning staffing firm with over 30 years of experience. Since 1993, we have successfully placed more than 50,000 professionals nationwide by focusing on skill, experience, and culture fit.
How to Apply
Apply today at 
or call for immediate information.

Office Assistant I

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Office Assistant to join our team in New York, New York. In this Contract to permanent position, you will play a vital part in ensuring the smooth operation of daily office activities, from coordinating schedules to maintaining a functional workspace. This position is ideal for someone who thrives in a fast-paced environment and enjoys contributing to organizational efficiency. Responsibilities: • Provide administrative assistance by managing calendars, scheduling appointments, and coordinating follow-ups. • Support new employee onboarding processes to ensure a seamless experience. • Maintain cleanliness and organization of the office to create a productive work environment. • Monitor and manage office supplies, placing orders and restocking items as necessary. • Handle invoice processing by forwarding them to the appropriate departments. • Communicate with external vendors to oversee deliveries and ensure timely service. • Assist in handling mail and distributing correspondence to the relevant recipients. • Facilitate meeting arrangements and ensure necessary materials are prepared in advance. • Track office supply inventory to avoid shortages and interruptions. • Perform general support tasks to enhance overall office operations.• At least 1 year of experience in an administrative or office support role. • Proficiency in scheduling and calendar management. • Familiarity with invoice processing and vendor communication. • Ability to manage office supplies, including ordering and restocking. • Strong organizational skills to maintain a tidy and functional workspace. • Excellent communication skills for interacting with vendors and team members. • Experience in onboarding new employees is preferred. • Attention to detail and ability to multitask in a dynamic environment.

<h3>Job Description</h3>
Job DescriptionOffice Assistant
$15–$20/hr TruHome - Monroe, WI
TruHome is seeking a motivated, organized, and upbeat Office Assistant to support daily office operations. This is a part-time position ideal for someone who enjoys working with people, staying organized, and contributing to a positive, efficient office environment.
Key ResponsibilitiesAdministrative &amp; Office Support
<ul>
<li>
Perform filing, generate reports, prepare presentations, and assist with meeting setup
</li>
<li>
Maintain office policies, procedures, and filing systems
</li>
<li>
Update and manage office databases
</li>
<li>
Record and track expenses and office budgets
</li>
<li>
Operate office equipment (printers, copiers, etc.) and coordinate maintenance
</li>
<li>
Monitor, reorder, and maintain office supply inventory
</li>
<li>
Sort and distribute incoming mail; prepare outgoing mail and packages
</li>
<li>
Provide general support to staff, including occasional travel arrangements
</li>
</ul>
Reception &amp; Communication
<ul>
<li>
Answer and direct incoming phone calls
</li>
<li>
Greet and assist visitors; manage reception area
</li>
<li>
Write and distribute emails, memos, letters, and forms
</li>
<li>
Provide friendly, professional customer service in the office and by phone
</li>
</ul>
Appointment Setting &amp; Lead Management
<ul>
<li>
Organize and prioritize incoming leads
</li>
<li>
Make outbound calls to schedule in-home appointments
</li>
<li>
Confirm existing appointments
</li>
<li>
Track and report call results and lead outcomes
</li>
<li>
Assist with occasional trade shows and events
</li>
</ul>
Skills &amp; Qualifications
<ul>
<li>
High school diploma or equivalent; college preferred
</li>
<li>
Proven administrative or office assistant experience
</li>
<li>
Strong written and verbal communication skills
</li>
<li>
Excellent time management and multitasking ability
</li>
<li>
Highly organized with strong attention to detail
</li>
<li>
Positive, upbeat personality and strong interpersonal skills
</li>
<li>
Proficient in MS Office; CRM experience a plus
</li>
</ul>
Compensation
$15–$20 per hour, depending on experience and performance.
If you're dependable, organized, and enjoy helping both customers and coworkers, TruHome would love to hear from you!
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<h3>Job Description</h3>
Job DescriptionWe are looking for a dedicated Office Assistant to join our team in Boston, Massachusetts. In this long-term contract role, you will play a key part in ensuring smooth daily operations by handling administrative tasks and supporting office functions. This position offers an opportunity to work in a detail-oriented environment while contributing to the efficiency of our team. Responsibilities: • Greet and assist visitors, ensuring a welcoming office environment. • Manage inbound calls, providing attentive responses and redirecting inquiries as needed. • Organize and maintain office documents through scanning and filing systems. • Perform general clerical duties, including data entry and correspondence. • Support administrative tasks such as scheduling appointments and handling mail. • Collaborate with team members to ensure seamless daily operations. • Maintain office supplies and coordinate replenishment when necessary. • Assist in preparing reports and presentations as required. • Uphold confidentiality and a high standard of conduct in handling sensitive information.• Previous experience in receptionist or administrative roles is preferred. • Proficiency in using office equipment and document scanning tools. • Strong verbal and written communication skills. • Ability to manage multiple tasks efficiently and prioritize workloads. • Familiarity with basic computer applications, including Microsoft Office Suite. • Excellent organizational and time management capabilities. • A proactive attitude with a focus on problem-solving. • High level of professionalism and attention to detail.

<h3>Job Description</h3>
Job Description
We are looking for an organized and detail-oriented Office Assistant to join our team in Houston, Texas. This is a Contract to permanent position, offering an excellent opportunity for a motivated individual to grow within the organization. The ideal candidate will bring a positive attitude, strong interpersonal skills, and the ability to manage multiple tasks efficiently.
 
Responsibilities:
• Greeting guests and answering phones
• Maintain accurate documentation and records to ensure smooth office operations.
• Utilize Microsoft Office Suite tools, including Excel, Outlook, and Word, to perform daily activities effectively.
• Organize and maintain office supplies, ensuring availability for staff needs.
• Coordinate internal and external communications, including drafting emails and handling phone calls.
• Support general office functions, ensuring a clean and efficient workspace.
• Handle time-sensitive tasks, prioritizing workload to meet deadlines.
• Collaborate with team members to improve processes and support organizational goals.
• Proficiency in Microsoft Excel, Word, Outlook, and other Office Suite tools. • Strong organizational and time management skills to handle multiple tasks effectively. • Excellent communication skills, both verbal and written, with attention to detail. • Previous experience in customer service or administrative support roles. • Ability to work independently and collaboratively in a fast-paced environment. • Familiarity with billing and clerical functions. • Positive and approachable demeanor with a focus on problem-solving. • High level of accuracy in data entry and document handling.

<h3>Job Description</h3>
Job Description
Join Our Team as a Office Assistant at Think Tell Junction
Think Tell Junction We are seeking a highly motivated and detail-oriented Office Assistant to join our dynamic team. In this role, you will play a crucial part in ensuring the smooth operation of our office by providing essential administrative support. As an Office Assistant, you will be responsible for managing various tasks that keep our office running efficiently, including handling correspondence, organizing files, and assisting with scheduling. &nbsp;
Responsibilities:
<ul>
<li>Answering phone calls and managing the front desk responsibilities.</li>
<li>Greeting visitors and directing them to the appropriate personnel.</li>
<li>Assisting with data entry and maintaining accurate records.</li>
<li>Organizing and maintaining the filing system, both electronically and physically.</li>
<li>Scheduling and coordinating meetings, appointments, and travel arrangements.</li>
<li>Handling incoming and outgoing correspondence, including emails and packages.</li>
</ul>
Qualifications:
<ul>
<li>High school diploma or equivalent; additional qualifications in Office Administration are a plus.</li>
<li>Proven experience as an office assistant or in a relevant administrative role.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.</li>
<li>Strong verbal and written communication skills with a professional demeanor.</li>
<li>Excellent organizational skills with the ability to prioritize tasks effectively.</li>
<li>Attention to detail and a commitment to accuracy in all work.</li>
</ul>
Benefits:
<ul>
<li>Competitive hourly wage: $19 - $23 per hour.</li>
<li>Opportunities for career development and growth.</li>
<li>Comprehensive benefits package, including health insurance and retirement plans.</li>
<li>A flexible work environment that supports a healthy work-life balance.</li>
</ul>
By joining Think Tell Junction, you will immerse yourself in a collaborative environment where your ideas are valued and your creativity is cultivated. In addition to exciting projects and career development opportunities, we offer competitive benefits and a flexible work environment that promotes a healthy work-life balance.
Schedule: Monday to Friday Work Location: In person at our office in New Orleans, LA.
Ready to be the friendly face that welcomes everyone to our office? Apply today to join the Think Tell Junction team!

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Office Assistant to join our team in Ventura, California. This long-term contract position is ideal for someone with strong organizational skills and the ability to work independently in a fast-paced environment. The role requires excellent communication and problem-solving abilities to support daily office operations and administrative tasks. Responsibilities: • Perform a variety of administrative tasks, including invoice processing, check deposits, and communication with property management. • Ensure smooth daily operations by proactively addressing challenges and identifying solutions. • Collaborate with the Front Desk Administrator when necessary, while maintaining independence in handling assigned duties. • Manage clerical responsibilities such as document scanning, filing, and maintaining organized records. • Answer inbound calls and provide attentive and courteous assistance to callers. • Assist with receptionist duties, ensuring the front desk operates efficiently. • Support office functions with adaptability and a proactive approach to workflow. • Maintain a high level of accuracy and attention to detail in all administrative processes.• Minimum of 3 years of experience in an administrative or office assistant role. • Proficiency in performing receptionist duties, including answering calls and managing front desk operations. • Skilled in document scanning and maintaining organized digital and physical records. • Strong communication skills, both written and verbal, with a detail-oriented approach. • Ability to work independently with minimal supervision while managing multiple tasks. • Exceptional organizational and problem-solving skills. • Familiarity with clerical processes and office equipment. • Capable of adapting to dynamic situations and prioritizing workload effectively.

<h3>Job Description</h3>
Job Description
We are looking for a dedicated Office Assistant to join our team in New York, New York. This ongoing Contract position offers an exciting opportunity to contribute to the smooth operation of our workplace while ensuring a welcoming and detail-oriented environment for employees and visitors. The ideal candidate will excel in organizational tasks, customer service, and administrative support.
 
Responsibilities:
• Create a welcoming and detail-oriented atmosphere for employees, guests, and candidates by delivering exceptional hospitality.
• Keep reception and shared spaces clean, organized, and inviting for all team members.
• Monitor and manage office deliveries, ensuring employees are promptly notified of package arrivals.
• Coordinate daily lunch catering logistics, including placing orders, greeting delivery drivers, and arranging meals for up to 70 employees.
• Utilize the Envoy platform to oversee desk availability and team member locations.
• Compile and present weekly and monthly security metrics, highlighting trends and incidents.
• Plan and execute onsite events such as socials and happy hours, handling logistics, budgets, vendor coordination, and promotional materials.
• Collaborate with the Workplace team and other business partners on various projects and initiatives.
• Support workplace processes including employee offboarding, ticketing systems, and facility management tasks.
• Proven experience in receptionist or administrative roles, demonstrating strong organizational skills.
• Ability to handle office deliveries, catering coordination, and vendor interactions efficiently.
• Proficiency in using basic office equipment and software tools, including email platforms.
• Strong interpersonal skills to assist visitors and provide excellent customer service.
• Familiarity with platforms such as Envoy for desk tracking and workplace management.
• Capable of managing multiple tasks simultaneously while maintaining attention to detail.
• Experience planning and supporting events, including handling logistics and budgets.
• Adept at maintaining clean and functional office spaces, including restocking supplies.

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