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The News &amp; Content unit of the University of Virginia’s <a href="https://communications.virginia.edu/" target="_blank">Office of Communications</a> seeks a Senior Editor to help us tell the dynamic story of UVA and to advance its strategic priorities through content that engages with and grows a multitude of audiences.
This position would be ideal for a seasoned, mature editor at a daily newspaper, magazine or online publication with significant deadline experience and a track record of working with writers to generate compelling stories and improve copy.
The Senior Editor, reporting to the UVA Today Managing Editor, will oversee several direct reports; edit copy for grammar, accuracy, and adherence to Associated Press and local style; and research and write stories as needed. The ideal candidate will be a sharp-eyed, detail-focused journalist who efficiently shepherds daily stories through the editing process while also taking the time to help writers improve their craft. He or she will be attuned to news and current events and be able to quickly identify opportunities to showcase UVA’s students, faculty and staff in the context of the day’s key stories and issues.
Our Content &amp; News team operates a high-quality newsroom that values timeliness and urgency in its content, and collaborates to produce one of higher education’s most successful news products, and the most important strategic communications platform at the University. The <a href="https://news.virginia.edu/" target="_blank">UVA Today</a> Daily Report is delivered Monday through Friday to more than 150,000 recipients, and our UVA Today content attracts more than &nbsp;5 million page views annually.
This is a fast-paced and fun work environment, which provides adequate resources to tell stories that affect people’s lives. It is an enormous opportunity for someone to pursue their journalistic passions while serving an institution committed to serving the greater good. The successful candidate will bring appropriate skills and experience, as well as a comfort with operating in a dynamic environment with the lively character of a daily news operation.
Responsibilities:
<ul>
<li>Edit daily stories for the University’s news outlets to ensure UVA Today’s writing is concise, compelling, and accurate.</li>
<li>Supervise and coach writers.</li>
<li>Assist in story planning so content aligns with and advances UVA’s strategic priorities.</li>
<li>Collaborate with University News &amp; Content colleagues to ensure that storylines selected for emphasis get maximum exposure through the platforms and products managed in University Communications, including social media, digital marketing, and paid content.</li>
<li>Foster productive working relationships with sources across Grounds for coordination, story mining and proactive media relations.</li>
<li>Track owned and earned media progress and measure success using metrics gathered by tools such as Google Data Studio, Parse.ly, etc.</li>
<li>Other duties as assigned.</li>
</ul>
Skills and Competencies:
<ul>
<li>Exceptional writing and editing skills.</li>
<li>Thorough understanding of AP Style.</li>
<li>Outstanding news judgment.</li>
<li>Ability to edit quickly and competently.</li>
<li>Ability to help writers translate complex, technical or scientific subject matter into clear language for broad audiences.</li>
<li>Ability to develop and execute earned-media strategies.</li>
<li>Ability to operate effectively in a deadline-driven communications environment.</li>
<li>Interest in and curiosity about current news and events.</li>
<li>Experience or familiarity with modern communications tools such as the Office suite, social media, and analytics tools.</li>
</ul>
Required education:
<ul>
<li>Bachelor’s degree in communications, journalism, or related field.</li>
<li>At least five years of relevant professional experience.</li>
</ul>
Preferred experience:
<ul>
<li>Proven ability to collegially work with writers with different experience levels, from student writers to veteran wordsmiths.</li>
<li>At least five years writing and editing a daily news publication, or in a higher education, government agency, private or corporate environment.</li>
<li>Experience successfully pitching content for earned media coverage.</li>
</ul>
Anticipated Hiring Range: $85,000 to $100,000, commensurate with experience.
About University Communications: It is our privilege to tell the remarkable and evolving story of the University of Virginia. We are writers, artists, planners + programmers, strategists, and communicators, proudly celebrating, promoting, and publicizing UVA’s iconic reputation, accomplishments, brand, and history. Visit <a href="https://communications.virginia.edu/" target="_blank">our website</a> to find an overview of our latest work, an introduction to our team, and further communications resources.

Senior Editor, UVA Today

<h3>Job Description</h3>
Job Description
Event Planner (Coordinator)
Location: St. Joseph Cemetery &amp; Funeral Center - San Pablo, CA
 *Must have event planning experience for large functions or Funeral Director license*&nbsp; In this job…&nbsp;
The Event Planner&nbsp;serves the families by guiding them through the process of making informed decisions when arranging a loved one’s funeral&nbsp;with care and compassion.&nbsp;You will be the primary point of contact to families, parish staff, vendors, and CFCS staff for the funeral services.&nbsp;As our Event Planner, you will communicate, coordinate, and follow-through on all aspects of the funeral service case.
Benefits
<ul>
<li>Hourly pay:&nbsp;$21 an hour and up - DOE</li>
<li>Structured increase schedule based on years of service and education&nbsp;</li>
<li>Full benefits package including insurance options&nbsp;</li>
<li>Retirement benefits&nbsp;</li>
<li>Paid time off&nbsp;</li>
<li>Sponsored Funeral Director Licensing program onsite</li>
</ul>
Qualifications
<ul>
<li>Event planning experience a must</li>
<li>An associates degree or 60 hours towards an Associate’s Degree (any field of study) </li>
<li>Funeral Director license a plus</li>
<li>Valid Driver’s License a must</li>
<li>Interest in obtaining a funeral license a plus</li>
<li> Interest in working in a Catholic environment, all backgrounds welcome to apply&nbsp;</li>
<li>Passion for people&nbsp;</li>
<li>Ability to coordinate with many internal departments and external stakeholders&nbsp;</li>
<li>Great organizational skills and ability to multi-task&nbsp;</li>
</ul>
Physical Requirements
<ul>
<li>Ability to lift or move objects weighing between 75-100 lbs.&nbsp;</li>
<li>Ability to push and pull up to 300 lbs. with a wheeled cart&nbsp;</li>
<li>Ability to stand for long periods on a hard surface&nbsp;</li>
</ul>
 Get to know us…&nbsp;
Catholic Funeral &amp; Cemetery Services (CFCS) partners with Dioceses across the U.S. in the operation of their cemeteries. Founded in faith, we provide a vibrant community for the employees and families we serve. We’ve been doing this for 20+ years and have developed tools to help each person grow in their role, in the industry, and in service to families. &nbsp;
The work we do is founded in our Core Values–Share the Journey, Serve with Care, and Make It Happen.&nbsp;
<a href="http://www.cfcsmission.org&amp;nbsp" target="_blank">www.cfcsmission.org&amp;nbsp</a>;
Cremation Company San Pablo - Cemetery &amp; Funeral Service CA
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Event Planner (Coordinator)

<h3>Job Description</h3>
Job Description
Who We Are:
Bandwidth, a prior "Best of EC" award winner, is a global software company that helps enterprises deliver exceptional experiences through voice, messaging, and emergency services. Reaching 65+ countries and over 90 percent of the global economy, we're the only provider offering an owned communications cloud that delivers advanced automation, AI integrations, global reach, and premium human support. Bandwidth is trusted for mission-critical communications by the Global 2000, hyperscalers, and SaaS builders!
At Bandwidth, your music matters when you are part of the BAND. We celebrate differences and encourage BANDmates to be their authentic selves. #jointheband
What We Are Looking For:
The Corporate Event Planner will work alongside the Senior Manager, Events and Experiences, completing the coordination, execution, and success of all internal Bandwidth events, including but not limited to departmental meetings, company-wide events, and customer-facing events. This position allows the leaders and managers at Bandwidth to focus on their revenue-based missions and event content while the Corporate Event Planner creates, analyzes, and manages the logistics and budget of said events. This position will be responsible for recognizing areas for improvement, evaluating and implementing solutions within the team. This position entails industry networking/research, venue visits, catering, and on-site execution of events from start to finish.
*This role works 100% in office out of our Raleigh HQ
What You'll Do:
<ul>
<li>Create and own internal Bandwidth events, to include both in and out of office, company-wide and departmental programs</li>
<li>Initiate and drive creative event concepts to best energize and optimize Bandwidth team and company-wide meetings/events</li>
<li>Project manage corporate events from start to finish and reconcile invoices in an accurate and timely manner</li>
<li>Collaborate with executives, managers, and other Bandwidth team members to plan and execute successful events, and solicit feedback post-event to continually improve the company's event success</li>
<li>Plan catering for meetings and events as needed </li>
<li>Research and implement opportunities to improve and enhance internal meetings and events</li>
<li>Establish relationships with vendors, including attending networking functions, and assist with maintaining a database of vendors for all event needs</li>
<li>Negotiate and review vendor, venue, and hotel contracts</li>
<li>Maintain seasonal and holiday decor across Bandmate Way and common areas</li>
<li>Be an asset to the Recruiting and Marketing departments as needed and as time allows</li>
</ul>
What You Need:
<ul>
<li>Education:
<ul>
<li>Bachelor's degree</li>
</ul>
</li>
<li>Experience:
<ul>
<li>5-10 years of professional conference, meeting, and/or event planning experience</li>
</ul>
</li>
<li>Knowledge:
<ul>
<li>Development and execution for a variety of different sized events </li>
<li>Budgeting, forecasting and accruing operational costs for events</li>
</ul>
</li>
<li>Skills:
<ul>
<li>Excellent time management skills with the ability to multi-task and prioritize</li>
<li>Exceptional interpersonal and communication skills with the ability to mentor</li>
<li>Innovative and resourceful; actively seeks new opportunities to enhance meetings and events</li>
<li>Strong attention to detail</li>
<li>Proactive approach to project management</li>
<li>Ability to work flexible hours occasionally as needed</li>
<li>Adaptable to changing circumstances on short notice</li>
</ul>
</li>
</ul>
Bonus Points:
<ul>
<li>
Skills: Strong negotiation skills
</li>
</ul>
The Whole Person Promise:
At Bandwidth, we're pretty proud of our corporate culture, which is rooted in our "Whole Person Promise." We promise all employees that they can have meaningful work AND a full life, and we provide a work environment geared toward enriching your body, mind, and spirit. How do we do that? Well…
<ul>
<li>100% company-paid Medical, Vision, &amp; Dental coverage for you and your family with low deductibles and low out-of-pocket expenses.</li>
<li>All new hires receive four weeks of PTO.</li>
<li>PTO Embargo. When you take time off (of any kind!) you're embargoed from working. Bandmates and managers are not allowed to interrupt your PTO – not even with email.</li>
<li>Additional PTO can be earned throughout the year through volunteer hours and Bandwidth challenges.</li>
<li>"Mahalo moments" program grants additional time off for life's most important moments like graduations, buying a first home, getting married, wedding anniversaries (every five years), and the birth of a grandchild.</li>
<li>90-Minute Workout Lunches and unlimited meetings with our very own nutritionist.</li>
</ul>
Are you excited about the position and its responsibilities, but not sure if you're 100% qualified? Do you feel you can work to help us crush the mission? If you answered 'yes' to both of these questions, we encourage you to apply! You won't want to miss the opportunity to be a part of the BAND.
Applicant Privacy Notice

Corporate Event Planner

<h3>Job Description</h3>
Job Description
The Event Assistant Planner at Timeless Tale Events Inc. is a dynamic, detail-oriented support role responsible for assisting lead planners in organizing and executing events from concept to completion. This position involves coordinating with vendors, managing event timelines, preparing and transporting décor, assisting with client communications, and ensuring smooth on-site operations during set-up, the event itself, and breakdown. The ideal candidate thrives in a fast-paced environment, can juggle multiple priorities, and brings both creativity and problem-solving skills to the table, all while delivering exceptional service and contributing to the unforgettable experiences Timeless Tale Events is known for&nbsp;

Event Assistant Planner

<h3>Job Description</h3>
Job Description
Job Title: Sales and Event Coordinator (Temp-to-Perm) Location: 100% On-Site – Mahwah, NJ Compensation: Temp-to-Perm | Up to $60,000 annually upon conversion Reports To: Marketing &amp; Sales Enablement Lead
We do offer benefits while contract : Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs.&nbsp;Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Position Overview
Our client is seeking a dynamic and detail-oriented Sales and Event Coordinator to join our team in Mahwah. This is a full-time, on-site role with the potential to convert to a permanent position. The ideal candidate will be a creative problem-solver with strong organizational skills and a passion for delivering exceptional event experiences that align with business goals.
Key ResponsibilitiesLead Strategic Event Execution
<ul>
<li>
Own end-to-end planning and coordination of large-scale tradeshows and smaller regional events across the Americas.
</li>
<li>
Oversee all event logistics, vendor relations, and booth buildouts to ensure a consistent and premium brand presence.
</li>
<li>
Collaborate with Sales, Technical, and Product teams to align event content, demos, and messaging with strategic objectives.
</li>
<li>
Manage partner programs for key shows, including co-branded initiatives, booth sharing, and joint marketing deliverables.
</li>
</ul>
Design and Deliver Creative Campaigns
<ul>
<li>
Drive integrated marketing campaigns for events, including landing pages, email workflows, social content, signage, and sales enablement materials.
</li>
<li>
Produce LinkedIn and social media content to generate pre-show buzz and post-show engagement.
</li>
<li>
Leverage design tools such as Adobe Photoshop, Illustrator, and Figma to create visually compelling event assets (e.g., booth designs, signage, digital ads, and lead collateral).
</li>
</ul>
Qualifications
<ul>
<li>
Proven experience in event planning, marketing coordination, or a related field.
</li>
<li>
Proficiency in Adobe Creative Suite (Photoshop, Illustrator) and familiarity with Figma or similar design tools.
</li>
<li>
Strong project management and communication skills.
</li>
<li>
Ability to work cross-functionally and manage multiple priorities in a fast-paced environment.
</li>
</ul>
 Pay Details: $30.00 to $38.00 per hour Search managed by: Ellen Slovikowsky Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

Sales/Event Planner

<h3>Job Description</h3>
Job Description
Sales &amp; Event Planner – Outside Sales Focus FastTrax Entertainment &amp; HeadPinz Entertainment Centers – Southwest Florida
We’re looking for a driven, results-focused Sales &amp; Event Planner to grow group sales at FastTrax Entertainment and HeadPinz Entertainment Centers. In this role, you’ll spend most of your time out in the community building relationships, prospecting new business, and securing group bookings—from corporate outings and school events to fundraisers, team-building sessions, and large-scale celebrations.
If you love meeting new people, closing deals, and then making the event happen flawlessly, this is the job for you.
What You’ll Do:
<ul>
<li>
Develop and execute an outside sales strategy to grow group and corporate business
</li>
<li>
Actively prospect through networking events, cold calls, local business visits, and community engagement
</li>
<li>
Build and maintain a pipeline of qualified leads in CRM
</li>
<li>
Conduct on-site and off-site presentations to promote our venues and offerings
</li>
<li>
Create and present tailored proposals to meet client needs and budgets
</li>
<li>
Coordinate with operations and F&amp;B teams to ensure events are executed to plan
</li>
<li>
Meet or exceed monthly revenue goals
</li>
</ul>
What We’re Looking For:
<ul>
<li>
2+ years of outside sales experience, ideally in hospitality, events, or entertainment
</li>
<li>
Strong relationship-building and negotiation skills
</li>
<li>
Self-motivated with the ability to work independently in the field
</li>
<li>
Excellent presentation and communication skills
</li>
<li>
Organized, with a knack for juggling multiple clients and deadlines
</li>
<li>
Flexible schedule—must be able to work evenings, weekends, and holidays when needed
</li>
</ul>
If you’re ready to take your sales skills out of the office and into a business where fun meets performance, we want to meet you.
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Sales and Event Planner

<h3>Job Description</h3>
Job Description
SENIOR MEETING &amp; EVENT PLANNER&nbsp; &nbsp; THE POSITION: &nbsp; A Senior Planner leads the development, planning, and execution of high-profile and strategically important client events including conferences, special events, meetings, incentive trips, and evening activity programs from contracting through final invoicing and post-program reconciliation, debriefs, and analytics. &nbsp;  &nbsp; POSITION OBJECTIVES:&nbsp;
<ul>
<li>
Create incredible planning experiences for our Clients;&nbsp;
</li>
</ul>
<ul>
<li>
Make their audiences feel it in their seats by delivering innovative, impactful events;&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Lean in with a high-performance team by sharing your experience and moxie with teammates; and&nbsp;
</li>
</ul>
<ul>
<li>
Continually improve internal systems and processes and ideating new ones.&nbsp;
</li>
</ul>
&nbsp; YOUR DAILY GRIND:&nbsp; Client-Facing Responsibilities:&nbsp;
<ul>
<li>
Maintain and grow productive, professional, and profitable relationships with Clients.&nbsp;
</li>
</ul>
<ul>
<li>
Serve as the central point of communication for all external stakeholders during the planning process.&nbsp;
</li>
</ul>
<ul>
<li>
Develop event timelines, schedules, and checklists to ensure seamless execution.&nbsp;
</li>
</ul>
<ul>
<li>
Identify opportunities to drive current and future potential revenue and profitability from the first interaction with the Client to onsite operations.&nbsp;
</li>
</ul>
<ul>
<li>
Lead Client pre-conference meetings to review program details and changes or additions to ensure effective information sharing and efficient operations during program execution.&nbsp;
</li>
</ul>
<ul>
<li>
Maintain presence and availability for Clients throughout program operations.&nbsp;
</li>
</ul>
<ul>
<li>
Obtain Client signoff for changes, additions, and cancellations, including updating and managing change/growth of project scope.&nbsp;
</li>
</ul>
<ul>
<li>
Oversee all financial aspects of projects, including budget development and management; billing, payment processing and post meeting reconciliation; and final reporting and analysis.&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Identify and resolve project issues, ensuring the project and the assigned team progresses on budget and on schedule.&nbsp;
</li>
</ul>
<ul>
<li>
Monitor the ongoing success of program activities by conducting regular checks on the process and making recommendations for adjustments to the plans.&nbsp;
</li>
</ul>
<ul>
<li>
Advise on and attend site inspections as required.&nbsp;
</li>
</ul>
&nbsp; Internal Accountabilities:&nbsp;
<ul>
<li>
Lead strategic planning process and teams that develop mutual performance objectives and financial targets for Clients and the Agency.&nbsp;
</li>
</ul>
<ul>
<li>
Coordinate the involvement of Agency resources to meet Client expectations and account performance objectives.&nbsp;
</li>
</ul>
<ul>
<li>
Manage time in a billable hour environment and be accountable for non-billable hours.&nbsp;
</li>
</ul>
<ul>
<li>
Update/contribute to tracking Client’s upcoming program opportunities and critical milestones.&nbsp;
</li>
</ul>
<ul>
<li>
Quarterback project plans, including scheduling and engagement of all Agency resources to meet Client expectations and account performance objectives.&nbsp;
</li>
</ul>
<ul>
<li>
Help continually refine, streamline, and simplify tools and processes to meet Agency demands and lead the marketplace.&nbsp;
</li>
</ul>
<ul>
<li>
Secure all supplier partners/preferred partners through a strict vetting process and pricing negotiation.&nbsp;
</li>
</ul>
<ul>
<li>
Conduct post-event evaluations to assess success and areas for improvement.&nbsp;
</li>
</ul>
&nbsp; BRING YOUR BEST! WHAT THIS ROLE NEEDS:&nbsp;
<ul>
<li>
BA/BS in Event Management, Hospitality, Business, or related field and/or equivalent experience&nbsp;
</li>
</ul>
<ul>
<li>
CMP, DMCP, CMM, CSEP, DES, CED, CIS, CITP, PMP, or other professional designation (If none, within 18 months, a certification timeline will be developed pursuant to the professional development budget.)&nbsp;
</li>
</ul>
<ul>
<li>
Proven track record of planning and executing large-scale meetings and events.&nbsp;
</li>
</ul>
<ul>
<li>
Familiarity with industry best practices in meeting and event planning and its subspecialties.&nbsp;
</li>
</ul>
<ul>
<li>
Proficiency in Microsoft 365 and industry registration platforms like Cvent.&nbsp;
</li>
</ul>
<ul>
<li>
Minimum of 8 years of experience in meeting and/or event planning; preferably experience with a third-party agency.&nbsp;
</li>
</ul>
<ul>
<li>
Ability to travel up to 30% as required for event execution.&nbsp;
</li>
</ul>
<ul>
<li>
Ability to lift or move up to 50lbs.&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Ability to bend, reach, walk and stand for extended lengths of time.&nbsp;&nbsp;
</li>
</ul>
YOUR SUPERPOWERS:&nbsp;
<ul>
<li>
Impeccable character: You exude Accountability, Authenticity, and Awesomeness&nbsp;
</li>
</ul>
<ul>
<li>
A consistent, unbeatable team-first mindset&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Able to navigate and flourish in a VUCA environment&nbsp;
</li>
</ul>
<ul>
<li>
Strong collaborative skills and relationship-builder&nbsp;
</li>
</ul>
<ul>
<li>
Excellent written and verbal communication and presentation style&nbsp;
</li>
</ul>
<ul>
<li>
Strong organizational skills with the ability to manage multiple projects simultaneously&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Curious and analytical, with a love for data&nbsp;
</li>
</ul>
<ul>
<li>
Proven success in creating and managing budgets and maximizing profitability&nbsp;
</li>
</ul>
&nbsp; THE DETAILS&nbsp;
Job Type: Full-time – Exempt&nbsp;
Salary Structure: Base Salary + Performance Incentives + Bonus Plan&nbsp;
Benefits: Heath, Vision, Dental, Disability, &amp; Life Insurance, Retirement Plan, Personalized Professional Development Budget, Use of Agency memberships where appropriate&nbsp;&nbsp;
Career Level: Senior&nbsp;
Reports to: Director of Meetings &amp; Incentives&nbsp;
Location:  Chicago—this is a hybrid role with 3-5 days in-office, 0-2 days work from home&nbsp;
Disclaimer: This job description is designed to indicate the general nature and level of work performed by associates within this classification.  It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.&nbsp; &nbsp;
We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the U.S. for the position of Senior Meeting &amp; Event Planner is between $75,000 - $105,000. The actual pay depends on your skills, qualifications, and experience.&nbsp;
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Senior Meeting & Event Planner

<h3>Job Description</h3>
Job Description
Contractor Position: Please note, this will be a contracted position with our client, Gilead Sciences (August 2025 - December 2025 and maybe through 2026). Learn more about Gilead Sciences here: <a href="https://www.gilead.com/" target="_blank">https://www.gilead.com/</a>.
Job Overview: 
<ul>
<li>Responsible for project management and coordination of all event planning logistics pertaining to US Medical Affairs External Programs, mainly to Advisory Meetings</li>
<li>Use Gilead project management software (Asana) and templates to effectively manage simultaneous programs from the US Medical Affairs Meeting &amp; Events team</li>
<li>Coordinate and process external speaker contracts, payments, and reporting pertaining to US Medical Affairs Meeting &amp; Events Team</li>
<li>Provide onsite support during US Medical Affairs meeting &amp; Events programs to ensure accurate execution of program plans</li>
</ul>
Tasks: 
<ul>
<li>Collaborate with the US Medical Affairs team to forecast upcoming programs and provide project plans on all relevant projects</li>
<li>Maintain all calendars and communication for internal and external audiences of the US Medical Affairs events, including but not limited to Advisory Meetings</li>
<li>Manage the venue sourcing, selection, and management process pertaining to US Medical Affairs external programs. Management of venue responsibilities include but not limited to; contract reviews, food and beverage orders, space set-up and audio-visual order</li>
<li>Maintain Gilead’s project management software (Asana) up to date with project details including capture of key project deadlines and milestones</li>
<li>Maintain detailed program budget sheets and ensure accurate and timely budget reconciliation process</li>
<li>Develop, test, and launch registration platforms pertaining to Medical Affairs programs, which may include hotel and air coordination for HCP attendees</li>
<li>Develop and print any necessary onsite materials</li>
<li>Ensure all documentation for program management is captured and achieved accordingly for relevant programs.</li>
<li>Maintain the appropriate documentation and approvals for all necessary programs, including use of Veeva Events Management system</li>
<li>Travel to and provide onsite delivery of US Medical Affairs programs</li>
</ul>
Qualifications/ Desired Skills:
<ul>
<li>Demonstrate developing skills within analytical expertise, influence, and initiative:
<ul>
<li>Initiative within planning and proactivity – operates outside the scope of expectations and is pro-active in taking on additional cross-functional responsibilities to improve efficiencies.</li>
<li>Strategic thinking – demonstrates strategic orientation by recognizing simpler patterns in complex situations and projecting outcome.</li>
<li>Pro-actively identifies gaps and increases efficiencies in current standard operating processes.</li>
<li>Proficient in Microsoft Office suite.&nbsp; Comfortable embracing new technologies and digital tools such as financial management, work order management and mobile app technologies</li>
<li>Experience with Sharepoint, SAP/Ariba advantageous</li>
</ul>
</li>
<li>Must have demonstrated excellence in negotiating vendor contracts and managing vendors</li>
<li>Must have demonstrated excellence in managing multiple, simultaneous, complex projects</li>
<li>Must have demonstrated excellence in providing customer service and establishing effective working relationships with a diverse range of internal and external key stakeholders.</li>
<li>Must have demonstrated excellent communication and problem-solving skills</li>
<li>Must have demonstrated excellence in working independently under pressure</li>
<li>Must have demonstrated success in supervising the tasks of more junior employees</li>
<li>Must have experience in giving formal presentations to internal groups or departments</li>
<li>Execution and problem-solving skills under pressure is core to this role.</li>
</ul>
Specific Education and Experience Requirements:
<ul>
<li>Requires a minimum of 2-years relevant experience in the project planning.</li>
<li>Pharmaceutical or health care industry an advantage.</li>
</ul>
Company DescriptionBryan Allen Events (BAE) specializes in producing corporate events such as product launches, meetings, conventions, and road shows. Our team at BAE has been built to reflect confidence, attention to detail and strong work ethic in all we do. We are experienced and enthusiastic about creating amazing experiences for clients and attendees alike. We live for the excitement of taking on projects and giving our clients and their events the utmost care. Each of our team members has extensive knowledge and poise in the industry while individually bringing something unique to the table. For more information visit us at <a href="http://www.bryanallen.com" target="_blank">www.bryanallen.com</a>. 
<h3>Company Description</h3>
Bryan Allen Events (BAE) specializes in producing corporate events such as product launches, meetings, conventions, and road shows. Our team at BAE has been built to reflect confidence, attention to detail and strong work ethic in all we do. We are experienced and enthusiastic about creating amazing experiences for clients and attendees alike. We live for the excitement of taking on projects and giving our clients and their events the utmost care. Each of our team members has extensive knowledge and poise in the industry while individually bringing something unique to the table. For more information visit us at <a href="http://www.bryanallen.com" target="_blank">www.bryanallen.com</a>.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Dental insurance</li>
<li>Employee discounts</li>
<li>Free food &amp; snacks</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
</ul>
 Role: Event Sales + Planner Location: Spice Headquarters, 5601 Tillman Ave. Cle, Ohio 44102 Position Type: Full-Time Overview: The Spice Event Curator strives to create exceptional dining experiences through meticulous planning and thoughtful execution. You are a natural communicator that excels at creating an emotional connection with our prospective clients. You love the event planning process and take pride in creating memorable events, from weddings to anniversary parties to corporate functions. You are known for your organizational skills and can-do attitude, and you approach challenges with tenacious problem-solving. You manage your time like a pro, come to the table with creative and thought-provoking ideas, and take pride in being a driving force behind the companys long-term success. Position Details: Event Sales o Follow our Proven Process: Ask thoughtful questions and create an emotional connection with the lead. Listen actively to ensure a true understanding of the clients full vision. Create+ Plan the experience envisioned by the client, going above and beyond at every opportunity. Execute + Exceed Expectations through thoughtful hospitality, meticulous cuisine, and effective team communication. Follow Up with the client to review their experience and ensure a positive relationship for future business. o Correspond with Leads, always responding to emails within 24 hours. o Qualification leads through thoughtful questions. o Thoughtfully select the best menu based on clients wants, needs and budget. o Create all-inclusive quotes via TripleSeat. o Budget management as needed to meet client expectations. o Meet client in person or on a Zoom or call if needed to communicate services and expectations o Execute tastings once budget is agreed upon and quote has been approved. o Receive signed contract and date saving deposit. o Manage deposit schedule and explain contract and policies. Event Planning: o Schedule walkthroughs at booked venue and understand venue inventory and catering policies. o Manage your own staff needs through Ubeya. o Communicate with venue on all logistics and vendors deliveries. o Coordinate all rentals needed and place orders. o Create timelines for the day of the event. o Staff management and team building for day of execution. o Chef meetings to review BEO + BOH timeline. o Create gear packs and review with warehouse manager. o Create layouts and sections for teams. o Create organized expo service plan. o Captains/Event Manager meeting. Event Management: o Create full event set up, service plan + breakdown o Vendor communication o Client and venue point person. o Staff management o Culinary point person o Dinner expediting o Labor control/cutting as needed. o Client follow up and thank you post event Essential Skills: True passion for thoughtful hospitality. 5+ year sales, event planning and execution for on-site and off-site events. Super organized with a natural desire to go above and beyond for the guest. An outgoing, warm personality that easily forms new relationships Highly organized and detail oriented Able to work independently and manage time efficiently Enjoy problem solving + switching gears quickly. Always learning and willing + able to receive constructive criticism openly. Bonus Skills: Experience with any of the following platforms: Microsoft 365 Tripleseat Ubeya Employee Culture Spice is a founder-owned, mission-based company. Our purpose is Changing how people connect with food and our focus is thoughtful hospitality experiences. At Spice, we make a PACT - a shared commitment to uphold the values that define our culture. This PACT shapes how we work, grow, and deliver unforgettable experiences. Our Core Values: P.A.C.T. 
<ul>
<li>Protect Your Peace Prioritize well-being by setting boundaries, managing stress, and maintaining balance for sustainable performance.</li>
<li>Always Learning Stay curious and adaptable, embracing opportunities for growth and continuous improvement.</li>
<li>Cultivate Joy Celebrate achievements, foster positivity, and create uplifting experiences for our team and guests.</li>
<li>Trust + Respect Act with integrity, value diverse perspectives, and treat everyone with honesty and dignity.</li>
</ul>

Event Sales and Planner

<h3>Job Description</h3>
Job Description
Do you have a passion for creating events and making long-lasting memories for your clients? Sight &amp; Sound Productions is seeking an Assistant Project Manager!
What is in it for you
<ul>
<li>Paid time off</li>
<li>Medical, Dental and Vision Insurance, 401K</li>
<li>Starting at $40,000 + Bonus Plan</li>
<li>Team focused culture</li>
<li>Opportunity to develop your talent and grow within our company</li>
<li>Complementary tickets to events including the Jacksonville Icemen Hockey Games, Jumbo Shrimp Baseball Games, and Special events.</li>
</ul>
What you will be doing:
<ul>
<li>Assisting Project Managers with organizing audio-visual production for high profile corporate events from design to event day, including meetings with clients to determine needs, budget, designing, and building quotes, coordinating vendors and venues, oversee loading of trucks, on-site management set-up, and execution.&nbsp;</li>
<li>Create floor plans, design stage sets, and coordinate with venue for internal and external planning.</li>
<li>Assist with pre/post-conference meetings with clients and pertinent departments to confirm relevant information.</li>
<li>Guide pre-planning and client deadlines for seamless execution of event details.</li>
<li>Work closely with technical, warehouse, marketing, sales and project management teams.</li>
<li>In collaboration with the Production Manager, ensure there is adequate staff scheduled for production events.</li>
<li>Participate in design reviews with internal staff, clients, and consultants.</li>
<li>Oversee and assist with load-on and load-out for events.</li>
<li>Be the liaison onsite for your client and technician team to maintain the highest level of customer service.</li>
<li>Attend weekly meetings providing status reports on upcoming and previous events as required.</li>
<li>Preparation and management of job costing to ensure cost-effectiveness.</li>
</ul>
Your experience and skills include:
<ul>
<li>At least 1 -&nbsp;2&nbsp;years of event experience.</li>
<li>Creative and passionate about events.</li>
<li>Knowledge of audio-visual production, specific knowledge of equipment, and overall knowledge of event industry.</li>
<li>Proficient in creating budgets and understanding of profit and loss statement.</li>
<li>Advanced verbal, and written communication skills.</li>
<li>Previous management experience and innate leadership abilities.</li>
<li>Detail-oriented, organized, and able to multi-task.</li>
<li>Able to work in a high energy, high-pressure environment.</li>
<li>Excellent interpersonal and communication skills, a team player.</li>
<li>Able to work weekends and evenings.</li>
<li>Flex Software Program, or the ability to quickly learn new computer programs.</li>
<li>Proficiency in general office equipment.</li>
<li>Hospitality degree or experience is desirable&nbsp;</li>
</ul>
Your team and working environment:
Sight &amp; Sound Productions is based in Jacksonville, FL, but produces events all over the country. While most events are held in Northeast Florida, a few times a year you will be asked to travel for up to a week. Our corporate office is where you will spend office days planning and collaborating with the team is in a newly built building conveniently located near the Town Center (off 295 &amp; Beach Blvd.).&nbsp;
 Our commitment to Diversity &amp; Inclusion: We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.
 Why work for Sight &amp; Sound Productions? We are far more than an event company. We are a community of passionate, creative people who love building and executing ideas from the ground up. Project Managers are a little bit like “adrenaline junkies” who feed of the energy of events. A lot of companies say they have a “great culture”, but we have over 10 people who have been with the company for over 8 years, some being here for 25 years, which shows what kind of culture we truly have. We are excited that our team is growing and hope you will be a part of it!
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