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<h3>Job Description</h3>
Job Description
LOCATION:Century City, CA
 
PAY RANGE:$20 - $35/hr
 
REQUIREMENTS:
<ul>
<li>3+ years legal secretary experience at a litigation firm preferably an employment law firm</li>
<li>Bilingual: Spanish &amp; English (Mandatory)</li>
<li>Knowledge of litigation calendaring deadlines</li>
<li>Strong writing skills</li>
<li>Intricate knowledge of state court procedures and deadlines</li>
<li>Ability to prepare complaints and discovery using templates and to file in State and Federal courts</li>
</ul>

Legal Secretary - 2125361

<h3>Job Description</h3>
Job DescriptionIP Legal Secretary *5+ years of legal secretarial experience *Patent prosecution experience required with in-depth knowledge of USPTO rules and regulations *Tech-savvy with advanced MS Office Suite and Adobe skills *Organized, time management skills, very good communication skills *Team player with exceptional work ethic *Bachelor's Degree preferred

IP Legal Secretary

<h3>Job Description</h3>
Job DescriptionOur client, a full-service, leading international law firm, is seeking an experienced Legal Secretary, Corporate. Under general supervision from Secretary Services Manager, the Legal Secretary provides full administrative and document processing support to assigned group of attorneys and/or paralegals. Essential Duties and Responsibilities: 
<ul>
<li>Responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner. </li>
<li>Review and revise monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. </li>
<li>Reviews available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level. </li>
<li>Works with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. </li>
<li>Maintains chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. </li>
<li>Provides administrative support as needed composing, proofreading, redlining, editing or preparing documents and correspondence.</li>
<li>Maintain and manage calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. </li>
<li>Coordinates outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. </li>
<li>Handles in-coming mail, emails to clients, faxes, hand deliveries, etc. </li>
<li>Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. </li>
<li>Interacts with clients, vendors, lawyers and staff to maintain good relations. </li>
<li>Closes files per lawyer requests.</li>
<li>Reconciles and submits travel, client development and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments. </li>
</ul>
 Qualifications:
<ul>
<li>Minimum of five (5) years work experience in a law firm environment, or related professional experience. </li>
<li>Knowledge of legal terminology and of court system and rules for filings and correspondence. </li>
<li>Strong knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. </li>
<li>Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, Intapp Time and Aderant software. </li>
<li>Knowledge of Chrome River and BB Conference Scheduler software. </li>
<li>Ability to multi-task and work well under time constraints. </li>
<li>Ability to work well independently and in a team environment. </li>
<li>Must be reliable, a self-starter and have a professional demeanor.</li>
</ul>

Corporate Legal Secretary

<h3>Job Description</h3>
Job Description
Boca Raton law firm has an opening for entry to mid-level legal assistant for litigation.&nbsp; Must have at least a 2&nbsp;year college degree.&nbsp; must be knowledgeable with MS Word and computer literate.&nbsp; Familiarity with state and federal court electronic filing preferred.&nbsp; Must be hard working and detailed oriented.&nbsp;&nbsp;

Legal Secretary/Paralegal

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k) matching</li>
<li>Competitive salary</li>
<li>Employee discounts</li>
<li>Opportunity for advancement</li>
<li>Training &amp; development</li>
<li>Wellness resources</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job Summary We are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Responsibilities 
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Pull their medical records, or take a new patient history</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
</ul>
Qualifications 
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs, such as the Microsoft Office suite</li>
<li>Previous office experience desired</li>
</ul>

Medical Secretary Bilingual (English and Spanish)

<h3>Job Description</h3>
Job Description
Education:
 High School Diploma or equivalent required. Some college preferred. Experience:
 Two year’s experience in office procedures required. Must be able to type 50 wpm; shorthand desirable, but not required.
Knowledge: • Knowledge of clerical and administrative procedures. • Knowledge of applicable software applications, such as word processing, spreadsheets, and database management. • Proficiency in spelling, grammar, punctuation, and further English language skills. • Good computer skills • Attention to detail and ability to maintain confidentiality • Planning, interpersonal, and time management skills • Initiative, stress tolerance, and customer-service orientation • Organizational skills or management ability.

TB SECRETARY RESIDENTIAL

<h3>Job Description</h3>
Job Description
Job Summary:
The Clinical Clerical Secretary will perform secretarial duties that will include operating a multiline telephone system, providing a warm greeting at the front desk, scheduling appointments, collecting patient copays, and compiling and recording medical charts, reports, and correspondence. This position requires the ability to work independently, exercise judgement, and take an initiative. 
 
Duties/Responsibilities:
<ul>
<li>Greets visitors, ascertains purpose of visit, and directs them to appropriate staff or location.</li>
<li>Provides warm and informative customer service to all calls and guests. Receives and routes messages and documents to appropriate staff. Serve as an onsite liaison for tele-psychiatry. </li>
<li>Interviews and pre-screens patients to complete documents, case histories, and forms such as intake and insurance forms. Compiles and records medical charts, reports, and correspondence using a computer and various software programs. Transmits correspondence and medical records by mail, email, or fax.</li>
<li>Performs a variety of clerical and administrative duties including, but not limited to; ordering and maintaining inventory supplies, typing, proofreading, filing, faxing, scanning, data entry, copying, and recording information in accordance with deadlines and company procedures. </li>
<li>Schedules and confirms patient appointments, insurance information, and medical consultations. Communicates canceled appointments accordingly and makes all necessary attempts to fill open appointments immediately. </li>
<li>Answers telephones and direct calls to appropriate staff. Ensure client calls are answered 90% of the time or returned by the close of business that date. Return missed calls and regularly check voicemails.</li>
<li>Operates office equipment such as voicemail messaging systems, and uses word processing, spreadsheet, and other software to prepare reports, invoices, financial statements, letters, case histories, and medical records.</li>
<li>Completes tele-psychiatry visits, medical records requests, and assist with the completion of payroll and associated spreadsheets. </li>
<li>Maintains medical records, technical library, and correspondence files.</li>
<li>Daily ensures that the waiting room is prepared for patients before scheduled appointments. This includes, but not limited to; turning all lights on at assigned location, unlocking the lobby door for patients in a timely manner, and maintaining order and cleanliness.</li>
<li>Assists in any area to cover call offs and/or employee absences.</li>
</ul>
Minimum Job Requirements: 
Education/Experience:
High school diploma supplemented by additional secretarial and accounting training and three years of increasingly responsible secretarial, clerical, and fiscal experience.
 
Required Clearances and Documentation:
<ul>
<li>Must possess a valid driver's license and have access to reliable transportation </li>
<li>Act 31/Act 126 Clearance Mandated Reporter Training </li>
<li>Act 34 Clearance Pennsylvania State Police Background Check (Criminal History) </li>
<li>Act 114 Clearance FBI Fingerprint </li>
<li>Act 33 Clearance Pennsylvania Child Abuse History</li>
</ul>
 
Physical Requirement:
<ul>
<li>Prolonged periods of sitting at a desk and working on a computer.</li>
</ul>

Clinical Clerical Secretary

<h3>Job Description</h3>
Job Description
<ul>
<li>Answer multi-line phones and take messages in a cordial manner.</li>
<li>Punctual, reliable, and attentive to detail.</li>
<li>Schedule appointments</li>
<li>Route calls to specific personnel.</li>
<li>Greet visitors warmly and make sure they are comfortable.</li>
<li>Data Entry</li>
<li>Maintain company files in an organized manner.</li>
<li>Coordinate mail flow in and out of office.</li>
<li>Copying/scanning/faxing/emailing.</li>
<li>Perform basic filing and clerical duties.</li>
<li>Assist brokers with client communications.</li>
<li>Take initiative to offer assistance to others whenever possible.</li>
<li>Ensure reception area is tidy.</li>
<li>Available to work different shifts</li>
<li>Follow all rules, policies, and procedures of employment</li>
<li>Bilingual in Spanish</li>
</ul>

Part Time Bilingual Receptionist Secretary

<h3>Job Description</h3>
Job Description
Corpus Christi Church
Office of Religious Education
900 Sumneytown Pike
Lansdale, PA 19446
(215) 362-2292
POSITION TITLE: Secretary to the Office of Religious Education 
JOB SUMMARY: Perform secretarial duties for the Parish Religious Education Program (REC) and Parish Sacramental preparation. 
Major Duties: 
Respond to calls and emails and direct inquiries to the DRE 
Process REC Family Registrations and maintain updated contact information in the Parish database 
Help recruit Catechists and Hall Monitors 
Assign students and Catechists to a class 
Track inventory of textbooks, office and Catechist supplies 
Purchase supplies for the office and the Catechists, including sacramental gifts, certificates and program book covers 
Record weekly attendance of students and advise DRE of excessive absences 
Copy tests and handouts for Catechists, students, parents used in REC classes, sacrament meetings, etc 
Organize Sacrament lists for School and REC. Print certificates and document dates for the reception of the Sacraments in Parish database 
Keep permanent records of all students 
Process and record payments of REC tuition and sacrament fees 
Manage petty cash 
Organize and review class folders for each Catechist weekly 
Manage the school office during REC sessions on Monday afternoon/evenings 
Assist as needed at all meetings, sacrament retreats, and practices 
Order food, beverages, and paper products when needed for meetings and retreats 
Collaborate REC mailings 
To perform other duties as assigned by DRE 
Fluent in Microsoft Office (Word &amp; Excel). 
SUPERVISION: Directly responsible to Director of Religious Education 
Hours: Full time position with benefits (average 35 hours weekly), some nights and weekends 
Interested applicants, please submit a resume and a letter of recommendation to Brian Jefferes, Director of Religious Education to <a href="mailto:ccsrecdre@gmail.com" target="_blank">ccsrecdre@gmail.com</a> or mail to 900 Sumneytown Pike Lansdale, PA 19446.

Secretary to the Office of Religious Education

<h3>Job Description</h3>
Job DescriptionJob Title: County Secretary/Customer Service Rep Reports To:&nbsp;Harper County Board of Directors/Supervising Agent FLSA Status: Non-Exempt; Full-Time Location: Buffalo, OK Pay Rate:&nbsp;$14 - $16/hour ***valid property and casualty producer’s license required or obtained within the first 6 months of employment Summary / Purpose: Provide clerical work and minor administrative and business detail. Essential Duties and Responsibilities include, but not limited to:
<ul>
<li>Provides insurance quotes and accepts insurance applications.</li>
<li>Process changes to insurance policies.</li>
<li>Interprets policies and explains insurance coverages &amp; procedures.</li>
<li>Assists with seeking new insurance business.</li>
<li>Assists with the negotiation and selling of insurance products.</li>
<li>Produce and forward insurance verifications for vehicles and certificates of insurance for Agent.</li>
<li>Reads and routes incoming correspondence such as mail, fax, etc.</li>
<li>Greets visitors and conducts to appropriate area or person.</li>
<li>Act as liaison &amp; point person for Harper County and in all outside relations with various entities such as insureds, and the general public.</li>
<li>Prepares outgoing mail and correspondence, including e-mail and faxes.</li>
<li>Assist with answering phones and forward calls as necessary.</li>
<li>Organizes and maintains file system, and files correspondence and other records.</li>
<li>Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.</li>
<li>Makes copies of correspondence or other printed materials.</li>
<li>Assist other staff in office with county duties as available</li>
</ul>
Competencies To perform the job successfully, an individual should demonstrate the following competencies:
<ul>
<li>Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs.</li>
<li>Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control.</li>
<li>Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.</li>
<li>Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information.</li>
<li>Business Acumen - Understands business implications of decisions.</li>
<li>Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment.</li>
<li>Ethics - Works with integrity and ethically; Upholds organizational values.</li>
<li>Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.</li>
<li>Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment.</li>
<li>Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.</li>
<li>Professionalism - Approaches others in a tactful manner; Treats others with respect and consideration regardless of their status or position.</li>
<li>Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.</li>
<li>Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.</li>
<li>Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.</li>
</ul>
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Must have valid Property and Casualty CSR License, or obtainment of license upon employment. Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have general knowledge of computers and computer systems including hardware and software. Other Skills and Abilities Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 1+ years related experience. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand; walk and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. &nbsp; WE ARE AN EQUAL OPPORTUNITY EMPLOYER Oklahoma Farm Bureau &amp; Affiliated Companies does not discriminate on the basis of race, color, religion, national origin, sex, age or disability. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors. &nbsp;
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