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<h3>Job Description</h3>
Main Purpose of the Role:
Assist the BU Operations with bunker consumption reports and requisitions received for the vessels. Prepare monthly bunker requirements. Monitor and prepare reports for vessel SDR or reefer damages and ensure that repairs are completed in a timely manner. To assist in preparing Voyage Summary reports for all operated vessels and to organize Random Bunker inspections. To assist in keeping updated records on last propellor and hull cleaning within Operational files. To assist creating voyages in VPS for each operated vessel/ line and to maintain a file for waiting times for all operated vessels. To maintain the reefer spare list of operated and partner vessels and assist in arranging for off landing/ transfer of reefer kits between vessels during phase in/out. To assist in preparing for on hire and off hire surveys when needed and communicating same to all stakeholders. Daily position reports to be sent.
 
Main Tasks:
<ul>
<li>To ensure vessel send daily reports and follow up in case not sent.</li>
<li>Identify errors and relay information to captain for corrections</li>
<li>Calculation of vessel off hire and maintenance of spreadsheet after confirming from Ops Dy Director</li>
<li>To assist in compiling waiting times for operated vessels- reasons to be recorded.</li>
<li>Daily position reports to be sent.</li>
<li>Fuel requisitions; check previous voyage consumption and ensure that the correct fuel is being requested and confirm with the BU Operations Dy Director</li>
<li>Ensure that fuel requisitions are sent 14 days in advance to the head office before the vessel reaches the bunkering port</li>
<li>Email purchase orders to the vessel captain</li>
<li>Reconcile the bunker reports with the Bunker Delivery Notes (BDN) and advise vessel captains of any discrepancies</li>
<li>To maintain a file for SDR records and updating same on TEAMS along with costs received.</li>
<li>To maintain records for reefer spares and to follow up with reefer department for supply/ transfer of reefer spares between vessels and also during phase in/ out.</li>
<li>To maintain records for propellor and hull cleaning for all operated vessels</li>
<li>To maintain records for Random Bunker surveys and to arrange same based on regular gaps as established by Global Ops.</li>
<li>To assist in creating Voyage Summary data after completion of voyages for ZIM operated vessels.</li>
<li>Updating off hire records on TEAMS and sending same to relevant stakeholders.</li>
<li>Consolidation and follow up all vessel damages and maintaining spreadsheet with the details.</li>
<li>Request quotations from external suppliers and notify the terminals via agents of estimated cost to do repairs and coordinate the repairs</li>
<li>Submit invoices to the ports and ensure payments are processed and payment received at the respective ZIM office</li>
</ul>
 
Requirements:
<ul>
<li>Marine background with sailing experience and knowledge of bayplan</li>
<li>Having sailing experience on Container vessels- minimum 2 years</li>
<li>Very good command of the English language (Speaking, reading and writing)</li>
<li>Microsoft Office Suite (Intermediate Level – Excel)</li>
<li>Ability to work weekends if necessary</li>
</ul>

Assistant Operations Manager

<h3>Job Description</h3>
ABOUT US
 
Total Management Group is widely recognised as a world-leading provider of event and travel solutions. 
 
With a wealth of experience behind us, synergistic supporting services and our company values, Total Management Group offers a service that is uncompromised in delivering seamless, thought out, top-quality event and travel solutions to global corporate clients, leading brands, and industry names.
 
At Total Management Group you have the opportunity to join a creative and dynamic team, providing unique and personalised experiences, elevating the ordinary and striving for excellence.
 
ROLE OVERVIEW
 
 TM G are seeking a highly motivated, organized people-focused member to join our team. We’re recruiting a People Operations Manager who will provide critical operational support to the People &amp; Culture Director and Leadership team enabling them to focus on strategic priorities, drive business outcomes, and maintain high-quality service for our employees and leaders. This role combines day-to-day office and HR delivery and support ensuring that HR programs and practices align with our Company values and foster a strong and inclusive culture. You’ll also support special projects and events, playing a key role in keeping our fast-paced team organized, connected, and running efficiently.
 
This role requires a self-starting professional who thrives in a fast-paced environment and isn’t afraid to roll up their sleeves. You’ll drive everyday people operations, keep our office running smoothly and supporting recruiting efforts, all while bringing a solution-oriented mindset to new challenges as they arise. The ideal candidate sees difficult projects as opportunities for growth and innovation and is comfortable in a dynamic environment with a proven ability to adapt to changing project scopes and shifting business priorities. This role offers the opportunity to directly shape how we support and scale the Company as we continue to grow.
 
KEY RESPONSIBILITIES
 
HR People Management
 
Employee Lifecycle Administration:
<ul>
<li>Manage new hire onboarding and offboarding processes including paperwork, introductory documentation, system entry.</li>
<li>Ensure all employment records are accurate, up-to-date, and compliant with federal and state regulations.</li>
<li>Maintain accurate employee records on our HRIS system Cezanne, manage system administration ensuring data integrity and provide troubleshooting support and guidance to users.</li>
</ul>
 
Benefits &amp; Payroll Liaison:
<ul>
<li>Act as the primary point of contact for employees regarding health insurance, 401(k), and other benefits inquiries.</li>
<li>Coordinate with external brokers and payroll providers to facilitate annual open enrollment and ensure timely, accurate payroll input changes.</li>
</ul>
 
Policy &amp; Compliance:
<ul>
<li>Maintain, update and distribute the Employee Handbook and relevant Company Policies.</li>
<li>Ensure compliance with federal, state, and local employment laws and regulations, recommend best practices.</li>
<li>Monitor changes in labor laws, federal and New York State highlighting important changes that could impact the business.</li>
</ul>
 
HR Support:
<ul>
<li>Serve as the HR contact for our employees and managers, providing guidance on policies, procedures, and people practices.</li>
<li>Support with employee relations, grievances, disciplinary and investigation hearings, providing resolution to workplace matters in alignment with legal and company standards. </li>
<li>Assist with the coordination of performance reviews, goal setting, engagement surveys and training sessions.</li>
<li>Manage leave administration including PTO, FMLA, short-term disability for employees in compliance with relevant laws.</li>
<li>Assist with HR operational projects such as system implementations, vendor transitions or policy rollout.</li>
<li>Support companywide communications, drafting, sending and managing any actions or follow ups. </li>
</ul>
 
Recruitment &amp; Initial Screening:
<ul>
<li>Oversee the end-to-end recruitment process ensuring timely and professional candidate communication throughout.</li>
<li>Manage job postings across all necessary internal and external platforms and the company career site.</li>
<li>Conduct initial candidate resume screening to determine minimum qualifications.</li>
<li>Organise, schedule and diarise all interviews as well as perform preliminary screening to assess cultural fit, basic competencies, availability and compensation expectations.</li>
<li>Maintain accurate candidate tracking, provide updates to hiring managers and key stakeholders throughout the process.</li>
</ul>
 
Office &amp; Administrative Management
 
Facilities &amp; Supplies:
<ul>
<li>Manage and maintain the NYC Office and assist with basic administrative vendor support for the London Office.</li>
<li>Serve as the primary liaison for office vendors e.g. building management, cleaning services, utilities, security.</li>
<li>Coordinate all visitor scheduling including building access, meeting room bookings and preparation.</li>
<li>Order and maintain office supplies and equipment, inventory management in line with set budgets.</li>
<li>Maintain health and safety standards and policies, ensuring the office is a clean and safe working environment.</li>
</ul>
 
IT &amp; Onboarding Logistics:
<ul>
<li>Coordinate with external IT support to manage equipment inventory for laptops, monitors, phones. </li>
<li>Set up workstations for new hires and coordinate their logistical onboarding requirements.</li>
<li>In person IT &amp; equipment troubleshooting and support.</li>
<li>Manage small volume of mail flow and courier services.</li>
</ul>
 
Expense &amp; Budget Support:
<ul>
<li>Assist the Finance team with basic invoice submission and vendor payment tracking.</li>
<li>Depositing checks and other financial administrative tasks.</li>
</ul>
 
Culture &amp; Events:
<ul>
<li>Serve as part of the TM G Social Committee, providing insights and ideas as well as delivering cultural activations and thoughtful team building opportunities.</li>
<li>Promote the day-to-day practices associated with building a stronger company engagement and commitment towards our company values.</li>
<li>Plan and execute social events, team lunches, and annual holiday parties in NYC and sometimes coordinate cross-office virtual and in-person events.</li>
<li>Maintain a welcoming and organized office environment fostering an authentic, inclusive, and connected workplace culture.</li>
<li>Coordinate travel arrangements, ensuring alignment with company travel policies.</li>
</ul>
 
SKILLS AND ATTRIBUTES
 
Experience &amp; Knowledge
<ul>
<li>4–6 years’ experience in HR and/or office management, ideally within a small, fast-paced, or creative business environment.</li>
<li>Experience supporting HR processes across the full employee lifecycle.</li>
<li>Familiarity with US employment practices and compliance requirements federal and NY state.</li>
<li>Experience using HRIS systems e.g. ADP, Cezanne, BambooHR, Ripple.</li>
<li>Comfortable liaising with external vendors such as ADP, benefits brokers, and IT support.</li>
<li>Experience coordinating recruitment logistics, interviews, and candidate communications.</li>
<li>Exposure to performance review coordination and employee engagement initiatives.</li>
<li>Organised and confident managing office operations, facilities, and vendor relationships.</li>
<li>Comfortable with basic finance administration such as invoice tracking and expense submissions.</li>
</ul>
 
Attributes &amp; Mindset
<ul>
<li>Highly organised, detail-oriented, and proactive with strong follow-through.</li>
<li>Excellent communication and interpersonal skills, approachable, empathetic, and professional.</li>
<li>Adaptable and comfortable working in a fast-paced, evolving environment.</li>
<li>Confident in following process and being able to navigate sensitive situations professionally.</li>
<li>Collaborative and people-focused enjoys supporting others and contributing to a positive team culture.</li>
<li>Discreet and trustworthy when handling sensitive or confidential information.</li>
<li>Problem-solver with a practical, “can-do” attitude and initiative to get things done.</li>
<li>Able to balance multiple priorities and deadlines with a calm, structured approach.</li>
<li>Culturally aware and inclusive in interactions across diverse teams.</li>
</ul>
 
Bonus Skills (Nice to Have)
<ul>
<li>Familiarity with event planning, internal communications, or company culture initiatives.</li>
<li>Experience within the events, hospitality, or creative industries.</li>
<li>Basic understanding of DEI, wellbeing, or employee engagement programs.</li>
<li>Experience supporting cross-office communication or global teams.</li>
</ul>
 
WHY TOTAL MANAGEMENT
 
We strive to be an equal opportunity employer, providing career development and growth with competitive salaries. We have an employee focused culture and an active employee engagement. Recognised as one of The Sunday Times Best Places to Work in 2025 and 2024.
 
WHAT IS ON OFFER
 
<ul>
<li>Competitive salary </li>
<li>22 days PTO plus set federal holidays</li>
<li>Hybrid working, 4 days in the office and 1 day from home</li>
<li>Additional 14 days per year work from home</li>
<li>Health, Dental &amp; Vision</li>
<li>401K</li>
<li>Preferential Travel Rates </li>
<li>Monthly Pay Day Meals &amp; Company Socials</li>
</ul>

People Operations Manager

<h3>Job Description</h3>
Position Overview:
 
The Assistant Operations Manager (AOM) provides hands-on and active assistance to vital business processes in support of positive customer experiences. Supports business success through the effective management of Jonesboro yard, barrier wall inventories, equipment maintenance, and trucking coordination– with a keen focus on safe work practices. To meet these goals, the AOM performs complex administrative responsibilities, implements delivery/product quality standards, improves operations by giving actional feedback, coordinates between sales and operations teams, and maintains the operation in the absence of the Operations Manager. Direct supervisor to Equipment Manager, Jonesboro Yard/Equipment Technicians, and Shop/Mechanics.
 
Key Position Objectives:
<ul>
<li>To assist with the management of CTD operations by ensuring products/equipment/services are delivered in the most effective manner and with high quality standards.</li>
<li>To proactively coordinate with sales teams to understand the requirements of newly executed contracts/change orders.</li>
<li>To identify, recommend, and implement changes that will improve CTD’s competitive position and profitability.</li>
<li>To support direct reports by giving them clear responsibilities, providing proper training, providing opportunities to grow skill set, and instilling mentality of teamwork.</li>
</ul>
 
Key Abilities for Position Success: 
Building Collaborative Relationships: Must have the ability to develop, maintain, and strengthen partnerships with others inside or outside the organization who can provide information, assistance, and support. Confronts all problems with an intent to find solutions rather than blame. Establishes “win-win” relationships as opposed to “us versus them” relationships.
Reflects Company Values: Teamwork, Integrity, Accountability
 
Daily Duties:
<ul>
<li>Ensures safety of all operations associates through thoughtful training and planning of work. Conducts periodic safety talks to reinforce company safety practices.</li>
<li>Receives and confirms order from Sales Team through HubSpot and schedules all phases to ensure timely order fulfillments.</li>
<li>Coordinates and manages the schedules of truck drivers/brokers to ensure products and goods are picked up and delivered in a timely manner.</li>
<li>Coordinates with technical field staff ensure products/services are delivered on schedule and to contract specifications.</li>
<li>Performs routine pre-delivery quality checks to ensure established processes result in products leaving the yard/shop meet consistent standards and customer requirements.</li>
<li>Frequently interacts with Operations Manager, Equipment Manager, Sales Team, and VP Operations of Curtin Co to coordinate various aspects of product delivery.</li>
<li>Interact with customers from initial launch to project completion. Goes the extra mile to ensure clear and complete customer communication occurs during all project phases.</li>
<li>Oversees maintenance schedules for equipment in accordance with manufacturers requirements.</li>
<li>Ensures a uniform maintenance checklist is performed on each incoming piece of equipment and that any issues are resolved prior to the equipment being delivered to a project. This includes visual and manual checks, testing checks, and battery maintenance checks (as applicable).</li>
<li>Manages barrier stockpile inventories in assigned areas; maintains general knowledge of quantities available in each location in order to meet customer needs.</li>
<li>Participates in the interview process; when requested provides performance feedback used to determine development opportunities and compensation adjustments, as applicable.</li>
<li>Provide consultation to employees on performance issues including unsafe work practices, poor attendance/tardiness, insubordination, and work quality. Follows CTD progressive discipline procedures as necessary to remedy performance issues up to and including termination of employment.</li>
<li>Schedule associates, review and approve employee timecards.</li>
<li>All other duties, as assigned.</li>
</ul>
 
Scope/Level of Responsibility: 
<ul>
<li>The AOM has frequent contact with customers and can have a major effect on how the CTD brand is perceived and desires to become a repeat customer.</li>
<li>The AOM ensures adherence to DOT requirements, failure to maintain compliance could lead to fines and/or debarment from these types of contracts.</li>
<li>The AOM’s role impacts the safety of the motoring public; failure to ensure equipment is properly installed/in working order could lead to injury/loss of life.</li>
</ul>
 
Requirements:
<ul>
<li>At least 2 years of experience in equipment/logistics management along with a minimum 3 years of management experience.</li>
<li>Technical experience with setting up smart technology for traffic control devices.</li>
<li>Demonstrated organizational skills as a primary strength – must be able to juggle multiple priorities and create and maintain a system to address ongoing and emergent issues.</li>
<li>High School Diploma or equivalent.</li>
</ul>
 
Working Conditions:
Physical Requirements
<ul>
<li>Sit, walk, kneel, bend, crawl, and crouch for extended periods of time.</li>
<li>Ability to quickly and repeatedly adjust the controls of machines or vehicles to exact positions.</li>
<li>Ability to judge the distances between you and an object, depth perception.</li>
<li>Ability to respond to a signal when it appears, reaction time.</li>
<li>Coordinate the use of hands, arms, and legs fully. Reach for the handle and use it to manipulate objects and materials.</li>
<li>Ability to communicate effectively verbally and in writing.</li>
<li>Vision – the ability to see details at close range and details at a distance (either naturally or with correction).</li>
<li>Regularly lift and /or move up to 50 pounds. Frequently lift and/or move up to 50 pounds.</li>
<li>Mental and visual attention is necessary to effectively complete work tasks.</li>
</ul>
 
Environmental Conditions
<ul>
<li>Work outside and be exposed to the weather.</li>
<li>Wear protective or safety equipment, i.e. safety boots/shoes, glasses, gloves, hearing protection, hard hats, etc.</li>
<li>May be exposed to high levels of noise, grease, dust, and a variety of substances that are typically associated with a construction site.</li>
</ul>

<h3>Job Description</h3>
Gedeon GRC Consulting is looking for a Field Operations Manager to join our firm. The Field Operations Manager oversees the daily field execution of drone and ROV operations, ensuring safe, efficient, and high-quality mission delivery across inspection, mapping, and monitoring projects. Acting as the bridge between field crews, project managers, and the Director of Robotics, the Field Operations Manager coordinates resources, standardizes procedures, and drives operational excellence for the department.
Salary Range
$90,000 - $120,000 annually. Pay commensurate with experience.
Location
This is a Hybrid role with remote office work and on-site project work across up to 75% of the time.
Benefits
90% Company contribution towards all Health Insurance Plans, 401K Match, PTO, Bonus Potential, 10 Paid Company Holidays, and much more.
Responsibilities
❖ Plan, assign, and oversee daily drone and ROV operations, coordinating with Technical and Project Management leads.
❖ Operate drones and ROVs in the field as mission requirements dictate, serving as Operator in Command when necessary.
❖ Ensure all field missions meet safety, regulatory, and client requirements.
❖ Support scheduling, staffing, and resource allocation for multiple concurrent projects.
❖ Provide direct supervision and mentorship to drone pilots, technicians, and junior operators.
❖ Coordinate training programs, including pilot projects, confined space operations, and emerging technology adoption.
❖ Lead field debriefs and drives continuous improvement in operational procedures.
❖ Develop and enforce Standard Operating Procedures (SOPs) for all field operations, ensuring compliance with legal, safety, and client requirements.
❖ Oversee equipment readiness, maintenance, and lifecycle management for drones, ROVs, payloads, and support equipment.
❖ Maintain and review, and reduce mission documentation, flight logs, and incident reports into detailed summaries and recommendations.
❖ Collaborate with cross-functional technical staff and management to translate project requirements into actionable field plans.
❖ Serve as the primary field liaison for client representatives and site contacts.
Job Requirements
Qualifications
❖ 5-8 years of experience in field engineering, construction inspection, or operations management.
❖ Hands-on experience with UAS (FAA Part 107) and/or ROV operations.
❖ Proven ability to supervise field crews, manage logistics, and deliver safe, high-quality operations.
❖ Strong understanding of aerial data collection, photogrammetry, LiDAR, and digital inspection workflows.
❖ Excellent organizational, communication, and problem-solving skills.
❖ Familiarity with PM software, CAD/GIS, and inspection/reporting tools is a plus.
❖ Access to a vehicle and a valid driver's license is required.
❖ FAA Part 107 License is required.
❖ OSHA 10 or 30 Hour and Confined Space Training is preferred.
❖ The ability to travel to project sites is needed.

Field Operations Manager

<h3>Job Description</h3>
Job Description
We are a New York City-grown company and we’re currently looking for talent. We are seeking a reliable, trusting individual to join our Operations team as a Warehouse Manager. This is a 100% on-site role for our Warehouse located in: 693 Atkins Avenue, Brooklyn, NY 11208
 
The ideal candidate is proactive, fluent in Spanish, personable and ready to bring a positive attitude and strong work ethic to lead and support our key warehouse shift.&nbsp;
 
We are looking for someone who can start immediately. This is a dynamic, fully hands-on position.
 
Qualifications:
 
<ul>
<li>Must be able to work fully on-site at our 693 Atkins Avenue, Brooklyn, NY 11208 warehouse.</li>
<li>Must be able to commit to full time schedule 9 A.M. to 5 P.M., Monday through Friday</li>
<li>Should have 3–5 years of experience in logistics, warehouse, inventory or any related field.</li>
<li>Fluent/Conversational in Spanish (required) with excellent communication skills (Role involves relaying information in Spanish.)</li>
<li>A college degree in any field is preferred or equivalent experience.</li>
<li>Prior supervisor experience preferred, but not required.</li>
<li>Computer proficiency is a must.</li>
<li>Ability to work independently and lead by example.</li>
<li>Must be punctual, dependable, detail oriented and a team player.</li>
<li>Occasional overtime may be required during the busy season.</li>
</ul>
 
Compensation &amp; Benefits for the First Year:
 
<ul>
<li>Full time role</li>
<li>Hourly Rate: $33.65/ hour</li>
<li>Health insurance eligibility</li>
<li>3 weeks paid vacation per year (must be taken outside of July–September)</li>
</ul>
 
Key Responsibilities:
 
<ul>
<li>Support warehouse team members during the day shift (9:00 AM – 5:00 PM) while reinforcing best practices and SOPs.</li>
<li>Inventory and Data Management.</li>
<li>Ensure collaboration and regular updates from the other warehouse is provided.</li>
<li>Actively work on the floor with pickers, packers, and loaders, especially during high-volume season.</li>
<li>Ensure all items are picked, packed, labeled, and staged accurately and on schedule.</li>
<li>Report Generation &amp; Analysis.</li>
<li>Order &amp; Documentation Processing.</li>
<li>Maintain a clean, organized, and safe warehouse environment.</li>
<li>Coordinate with other shifts and departments for smooth operational hand-offs.</li>
<li>Identify and resolve order or inventory issues in real time, escalating when necessary.</li>
</ul>

Warehouse Operations Manager

<h3>Job Description</h3>
ARROW SECURITY is one of the largest privately held security guard companies in the United States with a 97% customer retention rate and an average client relationship of over 15 years. Our dedication to customer service runs deep throughout the entire organization and is what sets us apart from the competition. With our continued growth and mission focus we are looking to add a Security Operations Field Manager to join us team in NYC.
 
For this role, you will have to be available 24/7 to manage the team but 9AM-5PM, Monday-Friday in the field.
 
Are you a natural leader with a passion for ensuring safety and excellence? We are looking for a proactive and reliable Security Operations Field Manager tooversee supervision and operations of the Field Operations Program. As the Security Operations Field Manager, you will take charge of day-to-day operations, lead a team of security professionals, and ensure top-notch safety protocols are followed to protect our customers, staff, and property.
 
Essential Job Duties
<ul>
<li>Daily Oversight: Supervise Shift Supervisors and Field Inspectors, ensuring proper staffing and professional attire standards are maintained.</li>
<li>Scheduling &amp; Payroll: Manage weekly scheduling and payroll for the Field Operations Program.</li>
<li>Field Operations Management: Assign schedules and Field Menus to team members, update them with new accounts, dispatch supervisors to client incidents, and ensure inspectors are assigned to emergencies. Collaborate with the VP of Operations for client satisfaction and train supervisors for emergency responses. Provide on-site management for training, incident investigation, and reporting.</li>
<li>Training &amp; Compliance: Ensure training for supervisors and inspectors on inspection procedures, incident reporting, company vehicle use, alarm response, and Narcan procedures.</li>
<li>Other Duties: Perform additional tasks as assigned by the Senior Vice President of Operations</li>
</ul>
 
Position Requirements
<ul>
<li>Retired Law Enforcement</li>
<li>NYS Armed Security License</li>
<li>Ability to carry a firearm in the five (5) Boroughs of NYC</li>
<li>Minimum Five (5) Years of Management/Supervisory Experience</li>
<li>Valid New York State Driver’s License</li>
<li>Valid CPR-AED certification is a plus.</li>
<li>Must be able to conduct an investigation and prepare investigation report</li>
<li>Must be able to clear Client Background Check process.</li>
<li>Must be able to possess FDNY Certifications (F-01, F-02, F-03, F-04)</li>
<li>Must be able to clear Background Process for Federal TWIC Card</li>
</ul>
 
Travel required- 80% travel, 20% in office.
 
The expected hiring range for this position is $95,000 to $115,000 annually, commensurate with experience and location.
 
Founded in 1985, we have perfected our approach to high quality security. As a true Super Regional guarding company, we are large enough to provide our Clients and Officers with the resources, technology and supervision to deliver a superior security program while being nimble enough to react quickly and deliver an exceptional customer and employee experience. "We Care" about our Officers and make sure to take care of the people that take care of our Clients.
 
Arrow Security is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
 
If you have a disability that requires an accommodation to complete the application process, please email Arrow Security Human Resources Department at HR <a href="mailto:resolutions@arrowsecurity.net" target="_blank">resolutions@arrowsecurity.net</a> Please include your full name, contact information and details about your request in the email.

Security Operations Manager

<h3>Job Description</h3>
Job Description
Accountant / Operations Manager
Pynergy Petroleum Company is seeking a detail-oriented Accountant / Operations Manager to handle both financial management and day-to-day operational oversight. This role is critical to our business, where accuracy in accounting, efficiency in processes, and practical problem-solving are critical to success. The role combines hands-on bookkeeping and reporting with operational support to keep the business running smoothly.
Key Responsibilities
Accounting &amp; Finance
<ul>
<li>Manage daily bookkeeping including accounts payable, receivable, payroll, and bank reconciliations.</li>
<li>Prepare monthly financial statements, budgets, and cash flow reports.</li>
<li>Ensure compliance with tax filings, accounting standards, and company policies.</li>
<li>Monitor expenses and implement cost-saving measures where possible.</li>
<li>Coordinate with external accountants, auditors, and financial institutions.</li>
</ul>
Operations
<ul>
<li>Oversee administrative functions and ensure smooth office operations.</li>
<li>Manage vendor and supplier relationships, including contract review and negotiations.</li>
<li>Support inventory control, purchasing, and logistics (if applicable to the business).</li>
<li>Assist in workforce scheduling, onboarding, and general HR support.</li>
<li>Implement process improvements to increase efficiency and reduce operational risks.</li>
</ul>
Qualifications
<ul>
<li>Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent experience).</li>
<li>3+ years of experience in accounting and/or business operations.</li>
<li>Strong knowledge of bookkeeping and accounting software. NetSuite experience is a plus.</li>
<li>Practical understanding of operational workflows in a small business environment.</li>
<li>Excellent problem-solving, organizational, and multitasking skills.</li>
<li>Ability to work independently and wear multiple hats in a fast-paced setting.</li>
</ul>
Core Competencies
<ul>
<li>Accuracy and attention to detail.</li>
<li>Strong financial and business acumen.</li>
<li>Hands-on, proactive approach to problem-solving.</li>
<li>Ability to balance priorities across accounting and operations.</li>
<li>Clear communication and collaboration skills.</li>
</ul>

Accounting/Operations Manager

<h3>Job Description</h3>
<ul>
<li>This position is 100% onsite!</li>
</ul>
 
<ul>
<li>No Relocation Assistance Available.</li>
</ul>
 
Summary:
Directs operations across multiple departments involved in the manufacturing and distribution of clinical diagnostic testing products. This includes:
<ul>
<li>Production: Overseeing packaging, kit assembly, and device creation.</li>
<li>Manufacturing: Managing the production of reagents and kit assembly.</li>
<li>Logistics: Handling purchasing, shipping, receiving, and warehousing.</li>
</ul>
 
Essential Functions,&nbsp;included but not limited to:
<ul>
<li>Responsible for the overall management and strategic oversight of the Operations division at the Boerne site.</li>
<li>Strategically plan and schedule production operations, establishing the sequence and priority of manufacturing activities to optimize output and workflow.</li>
<li>Review raw materials and MRP (Material Requirements Planning) activities to ensure the production and quality of all products align with established specifications.</li>
<li>Direct operations departments, aligning their processes with overall organizational goals. This involves overseeing equipment maintenance, assessing training needs, and developing infrastructure to economically improve performance.</li>
<li>Drive the development of staff and direct reports through strong leadership and mentorship.</li>
<li>Analyze production orders and schedules to ascertain product specifications, quantities, and deadlines, and plan department operations accordingly; Advise Head of the Americas if the schedule cannot be met.</li>
<li>Manage all activities to meet and maintain compliance with relevant national and international standards and regulations, such as the FDA, ISO, and MDSAP.</li>
<li>Review operating reports to proactively address and solve operational, manufacturing, and maintenance challenges, thereby reducing costs and avoiding delays.</li>
<li>Collaborate with Compliance and Customer Service to determine Operation requirements.</li>
<li>Conduct regular inspections of machines and equipment to maximize operational performance and utilized at their maximum capacity.</li>
<li>Ensure all machine maintenance records are meticulously reviewed and maintained in full compliance with the Quality Management System (QMS).</li>
<li>Develop and update Standard Operating Procedures (SOPs), Packing Instructions (PIs), Work Instructions, and other technical documents. Conduct regular observations to verify compliance and identify opportunities for process improvement.</li>
<li>Analyze customer order requirements and existing plans to optimize processes to consistently meet or exceed customer expectations.</li>
<li>Responsible for creating, tracking, and reporting on the department's key performance indicators (KPIs) and statistics. This includes conducting a thorough root cause analysis when performance targets are not met and implementing effective corrective actions.</li>
<li>Drive continuous improvement in production and operational processes, focusing on enhancing quality, lowering costs, and boosting overall effectiveness.</li>
<li>Identify and communicate quality concerns with urgency; issue nonconformance report (NCR), TDNs, CAPAs, etc. as needed.</li>
<li>Drive strategic supply chain planning by working with Sales, focusing on timely procurement and delivery to optimize efficiency and guarantee on-time customer orders.</li>
<li>Maintain an efficient supply chain to ensure product availability for both manufacturing and sales as determined by the ERP system and management.&nbsp;</li>
<li>Partner with the Quality Control Laboratory to ensure timely completion of all required reagent testing based on company demands and priorities.</li>
<li>Implement and uphold quality management guidelines.</li>
<li>Monitor training and performance records for all assigned personnel.</li>
<li>Assist the logistics team in conducting accurate and timely monthly, semi-annual, and annual inventory counts.</li>
<li>Adhere to current Good Manufacturing Practices (cGMP); Ensure all direct reports comply.</li>
<li>Comply with Company policies, Quality Management System (QMS), and Standard Operation Procedure (SOPs), etc.</li>
</ul>
 
Supervisory Responsibilities:
<ul>
<li>Directly manage the Manufacturing &amp; Production Manager and Logistics Manager at the Boerne site.&nbsp;</li>
<li>Fulfill manager responsibilities in accordance with the organization's policies and applicable laws; Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.</li>
</ul>
 
Travel:
<ul>
<li>None.</li>
</ul>
 
Required Qualifications:
<ul>
<li>High School Diploma or its equivalent.</li>
<li>Legally authorized to work in the United States.</li>
<li>Extensive leadership experience within the medical technology industry.</li>
<li>Three (3) or more years of proven experience in direct supervision or management .</li>
<li>Direct experience with in-vitro diagnostic.</li>
<li>Proven experience in the manufacturing of medical devices.</li>
<li>Experience in change management, root cause analysis, risk assessment, and out-of-specification (OS) investigations.</li>
<li>In-depth knowledge of various standards and regulations such as ISO 9001, ISO 13485, the Quality System Regulation (21 CFR Part 820).</li>
<li>Experience in a cGMP or regulated environment.</li>
<li>Experience with Enterprise Resource Planning (ERP), Warehouse Management System (WMS), or other inventory management systems.</li>
<li>Knowledge of local, state, and federal environmental, health, and safety compliance laws and regulations.</li>
</ul>
 
Preferred Qualifications:
<ul>
<li>Bachelor's degree required or equivalent combination of experience and education.</li>
<li>Laboratory experience in a biology, chemistry, or medical environment.</li>
<li>Knowledge of biological and/or chemical concepts.</li>
<li>Previous experience in a supply chain role or working in or with logistics.</li>
<li>Experience in purchasing within a manufacturing setting.</li>
<li>Understanding of inventory numbering and product identification processes.</li>
<li>Experience with assembly line machinery.</li>
<li>Forklift certified or able to become forklift certified.</li>
</ul>
 
Basic Skills and Abilities:
<ul>
<li>Strong computer skills including Microsoft Word, Excel, Outlook.</li>
<li>Detail oriented with a high level of accuracy, efficiency, and accountability.</li>
<li>Proven ability to manage multiple projects and meet deadlines; work in a fast-paced environment.</li>
<li>Excellent organizational skills to meet goals and set priorities.</li>
<li>Initiative to offer new innovative ideas and improve processes.</li>
<li>Project a positive company image by interacting with fellow employees, customers, and management in a cooperative, supportive, and courteous manner; displays a professional attitude.</li>
<li>Ability to work independently and as a member of various teams and committees.</li>
<li>Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.</li>
<li>Demonstrated ability to analyze and interpret information.</li>
<li>Foster a participative management style advocating a team concept.</li>
<li>Good coaching, mentoring and leadership skills; able to provide constructive feedback that develops employees and their long-term contributions to EKF Diagnostics.</li>
</ul>
 
Reasoning Abilities:
<ul>
<li>Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.</li>
<li>Must have strong analytical and planning skills sufficient to determine resources and time required to complete projects.</li>
<li>Ability to define problems, collect data, establish facts, and draw valid conclusions.&nbsp;</li>
<li>Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.&nbsp;</li>
</ul>
 
Language Skills:
<ul>
<li>Good written and oral communication skills; ability to read, write, speak, and understand the English language.</li>
<li>Exceptional interpersonal and leadership skills; ability to communicate effectively, internally, and externally at all levels and diverse personalities.</li>
<li>Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.&nbsp;</li>
<li>Ability to write reports, business correspondence, and procedure manuals.</li>
<li>Mathematical Skills:</li>
<li>Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.</li>
<li>General knowledge of the metric system units (length, area, volume, capacity, mass, and weight) and U.S. equivalents</li>
</ul>
 
Visual Acuity:
<ul>
<li>Close visual acuity to perform an activity such as preparing and analyzing data, transcribing, viewing a computer terminal, and reading.</li>
</ul>
 
Physical Demands:
<ul>
<li>Must be able to wear and work in personnel protective equipment (PPE) as required; full coveralls required in cleanroom.</li>
<li>Physical activity performing strenuous daily activities in a production, manufacturing, and warehouse setting.</li>
<li>Frequently move about the facility to access office machinery, correspond with other departments, attend meetings/training, etc.</li>
<li>Frequently stand for prolonged periods of time.</li>
<li>Occasionally sitting for a period of time for data entry.</li>
<li>Constant repetitive motions that may include the wrists, hands and/or fingers to operate keyboard and mouse; dexterity and coordination necessary to handle files and single pieces of paper.</li>
<li>Frequently lift and carry up to 50 pounds with no assistance; occasionally carry, push, pull or otherwise move objects up to 100 pounds with assistance.</li>
<li>The ability to hear, understand, and distinguish speech.</li>
<li>Frequently communicate information and ideas so others understand. Able to exchange accurate information in these situations.</li>
<li>Occasionally reaching for items above and below desk level.</li>
<li>Occasionally required to climb or balance; squat, stoop, kneel, crouch or smell.</li>
</ul>
 
Environment Conditions:
<ul>
<li>Well lit, heated/air-conditioned indoor office/production setting with adequate ventilation.</li>
<li>Cleanroom is a cool, window-less, confined space environment.</li>
<li>Noise level in the work environment is moderate.</li>
<li>Frequent exposure to low temperatures in controlled refrigerators and/or freezers.&nbsp;</li>
<li>Frequent exposure to biohazards, fumes, and other airborne particles.</li>
<li>Occasionally exposed to high and low temperature and outdoor elements such as precipitation and wind.</li>
<li>Potential exposure to biohazards, fumes, and other airborne particles.&nbsp;</li>
</ul>

Senior Operations Manager

<h3>Job Description</h3>
Position:&nbsp;Senior Fraud Operations Specialist Location: Cupertino, California Duration: Contract Job ID: 171030 Job Overview:
<ul>
<li>As a Senior Operations Specialist, candidate will lead initiatives aimed at enhancing customer support processes with cross-functional teams (including client’s contact centers) and managing high-priority escalations that standard processes struggle to resolve.</li>
<li>This includes collaborating closely with cross-functional teams to detect, mitigate, and prevent fraud and scam activity impacting client’s store credit and gift card products and, while supporting key projects designed to safeguard client’s customers.</li>
</ul>
Responsibilities:
<ul>
<li>Manage executive escalations related to store credit and gift card fraud, ensuring timely resolution and alignment with Client’s fraud mitigation strategies.</li>
<li>Lead special projects to improve fraud detection, mitigation, and prevention measures, specifically for store credit and gift card products.</li>
<li>Oversee and refine customer support processes to handle fraud-related cases efficiently, including managing communications with internal teams and external partners.</li>
<li>Track, analyze, and prioritize fraud-related issues in testing and production environments; coordinate with engineering and partners to resolve issues swiftly.</li>
<li>Conduct end-to-end testing for fraud prevention initiatives, providing regular updates and documentation on testing progress.</li>
<li>Support program management, reporting, and documentation for fraud and risk initiatives, ensuring compliance with evolving industry standards.</li>
<li>Monitor performance metrics related to fraud detection and partner performance, issuing alerts and providing actionable insights to business teams.</li>
</ul>
Key Qualifications:
<ul>
<li>Deep understanding of store credit and gift card products, including fraud risks, scam scenarios, and risk management best practices.</li>
<li>Expertise in fraud prevention, compliance, and risk management controls within the payments industry.</li>
<li>Proven experience in designing and optimizing customer support processes to enhance service efficiency and response times.</li>
<li>Strong analytical and critical thinking skills, with a proactive, innovative approach to fraud prevention.</li>
<li>Excellent written and verbal communication skills, able to clearly convey findings and updates to stakeholders at all levels.</li>
<li>Collaborative and adaptable team player, with the ability to thrive in a dynamic, fast-paced environment.</li>
<li>Exceptional attention to detail, with proven project management experience in operational support.</li>
</ul>
Schedule Notes:
<ul>
<li>Hybrid schedule (Tues-Thurs onsite, Monday to Friday remote) 6 Infinite Loop Cupertino, CA IL06</li>
</ul>
About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit <a href="http://www.ptrglobal.com" target="_blank">www.ptrglobal.com</a>
At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to:
<ul>
<li>Pay any fee to be considered for, submitted to, or selected for any opportunity. </li>
<li>Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. </li>
<li>Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. </li>
</ul>
Pay Range: $60&nbsp;- $70 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work.
If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at +1 214-740-2424. To report any concerns, please email us at <a href="mailto:legal@pinnacle1.com" target="_blank">legal@pinnacle1.com</a>

Operations Manager III

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k) matching</li>
<li>Company parties</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Free uniforms</li>
<li>Opportunity for advancement</li>
<li>Profit sharing</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
</ul>
 Do you have solid office management and accounting experience? Do you want to help lead a great team of dedicated office teammates? Then dont miss your chance to join our growing, well established, and industry-leading company as our Office Operations Manager. Due to our continued growth, we are seeking a dedicated well-rounded office leader who is knowledgeable in all facets of business office operations - general accounting, payables, receivables, financial reporting, taxes, payroll, collections, insurance, HR, and customer service. Our ideal candidate is dependable, can multi-task in challenging situations, a problem-solver, has excellent communication skills, leads by example, and enjoys mentoring and helping others. Key Responsibilities: 
<ul>
<li>Learning all aspects of our office operations and assist as needed in extra coverage of the various roles as necessary.</li>
<li>Manage, train, and mentor the various office team members to ensure efficiency and accuracy of office processes and technology.</li>
<li>In conjunction with the Owner, GM, and CFO provide oversight with accounts payable, accounts receivable, cash management, payroll, collections, insurance, government compliance, and customer service</li>
<li>Help promote a healthy office work environment where all teammates feel welcome and appreciated</li>
</ul>
Qualifications: 
<ul>
<li>5+ years of demonstrated successful office management/leadership to include - general accounting, payables, receivables, financial reporting, taxes, payroll, collections, insurance, HR, and customer service.</li>
<li>Solid organization, time-management, and planning capabilities with strong attention to detail and deadlines</li>
<li>Outstanding written and verbal communication skills</li>
<li>Self-motivated and with ability to multi-task in an often fast paced environment</li>
<li>Proficiency in Microsoft Office (i.e., Word, Excel) &amp; Google Office (docs, sheets, email)</li>
<li>Ability and willingness to learn new office software, such as AR Workflow</li>
<li>EXPERT QuickBooks experience REQUIRED</li>
<li>Understanding of franchise system accounting (royalties) and/or a CPA background would be a HUGE PLUS!</li>
<li>Must be able to provide 3 professional references</li>
<li>Ability to successfully complete a background check subject to applicable law</li>
</ul>
Hours: Monday - Friday 7:45am to 5:00pm (occasional extra hours may be required) Office Location: Downtown New Albany, Indiana (right off the SM bridge) Casual fun professional office environment Benefits: 
<ul>
<li>Very competitive compensation package based on experience</li>
<li>Brand new very professional office setting</li>
<li>Company provided branded apparel</li>
<li>9 Paid Holidays (eligible after 90 days)</li>
<li>2 Personal Days (eligible after 90 days)</li>
<li>2 Weeks Paid Vacation (accrued)</li>
<li>Birthday off (or 1 day during birthday month) (eligible after 90 days)</li>
<li>401k with 3% match (eligible after 1 year - vested after 3)</li>
<li>Healthcare Insurance - Medical (1/2 of employee cost paid by employer), Dental, and Vision options (eligible after 60 days)</li>
</ul>
SERVPRO is an equal opportunity employer and never discriminates based on race, age, ethnicity, sexual orientation, ability, veteran status or gender.

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