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<h3>Job Description</h3>
Job Description
We are seeking an organized and proactive Administrative Assistant to join our organization. You will support our staff and managements in different offices with clerical duties. We prefer candidates who have some administrative experience, but we are willing to train the right person.&nbsp;Office hours are typically Monday to Friday 9am to 6pm, Some Overtime work maybe required past 6pm or on weekends.
Administrative Assistant Job Duties and Responsibilities includes, but not limited to:
<ul>
<li>
<ul>
<li>Advertising, monitoring Job openings, and supporting team with hiring, and on-boarding process (reviewing resumes, setting up interviews, etc.)</li>
<li>Learning and updating Employment Handbook, and keeping employees updated.</li>
<li>Monitoring office attendance, and remote employees (timesheet, vacation, etc.)</li>
<li>Upkeep employee information (anniversaries, salary, benefits, etc.)</li>
<li>Supporting Invoice Process (Working with internal and external clients, and database)</li>
<li>Preparing time and expense reports for management.</li>
<li>Supporting team and other offices with logistics (travels, hotels, meals, etc.)</li>
</ul>
</li>
</ul>
Administrative Assistant Requirements and Qualifications:
<ul>
<li>
<ul>
<li>High school diploma or GED certificate, college education is a plus.</li>
<li>3+ years of experience as an administrative related role.</li>
<li>Fast, proficient, and accurate typist.</li>
<li>Proficient with Microsoft Suite and common office equipment</li>
<li>Quickbooks Knowledge is a Plus</li>
<li>Excellent customer service and communication skills</li>
<li>Must have a reliable transportation</li>
<li>Self-starter who works well independently.</li>
<li>Professional demeanor.</li>
</ul>
</li>
</ul>
This is a Salaried Position based on experience, Benefits include vacation package, health, Dental and vision insurance reimbursement, 401K and Holiday Pay.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.
Why Rosendin?
Committed. Innovative. Engaged.
If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously. 
YOUR NEXT OPPORTUNITY:
The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff. 
WHAT YOU'LL DO:
<ul>
<li>
Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). 
</li>
</ul>
<ul>
<li>
Provide prompt and professional service to all internal and external clients. 
</li>
</ul>
<ul>
<li>
Prepares and distributes internal communications and serves as a central clearing position for general information. 
</li>
</ul>
<ul>
<li>
Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. 
</li>
</ul>
<ul>
<li>
Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. 
</li>
</ul>
<ul>
<li>
Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. 
</li>
</ul>
<ul>
<li>
Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. 
</li>
</ul>
<ul>
<li>
Maintain supervisor's calendar, schedule meetings and conference rooms for Department. 
</li>
</ul>
<ul>
<li>
Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. 
</li>
</ul>
<ul>
<li>
Provide support by photocopying, filing, and sending faxes as needed. 
</li>
</ul>
<ul>
<li>
Pulls and put files to dead storage as required. 
</li>
</ul>
<ul>
<li>
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. 
</li>
</ul>
WHAT YOU BRING TO US:
<ul>
<li>
Associate degree in Business Administration or related discipline 
</li>
<li>
Minimum 2 years' experience in office administrative work 
</li>
<li>
Can be a combination of education, training, and relevant experience 
</li>
</ul>
WHAT YOU'LL NEED TO BE SUCCESSFUL: 
<ul>
<li>
Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored 
</li>
<li>
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred 
</li>
<li>
Prioritize and manage multiple tasks, changing priorities as necessary 
</li>
<li>
Work under pressure and adapt to changing requirements with a positive attitude 
</li>
<li>
Oral and written communication skills as required for the position 
</li>
<li>
Self-motivated, proactive and an effective team player
</li>
<li>
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
</li>
</ul>
TRAVEL: 
<ul>
<li>
0 %
</li>
</ul>
WORKING CONDITIONS:
<ul>
<li>
General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. 
</li>
<li>
Noise level is typically low to medium. 
</li>
<li>
Occasional lifting of up to 30 lbs. 
</li>
<li>
We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
</li>
</ul>
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. 
YOU Matter - Our Benefits 
<ul>
<li>
ESOP - Employee Stock Ownership 
</li>
<li>
401k 
</li>
<li>
Annual bonus program based upon performance, profitability, and achievement 
</li>
<li>
17 PTO days per year plus 10 paid holidays 
</li>
<li>
Medical, Dental, Vision Insurance 
</li>
<li>
Term Life, AD&amp;D Insurance, and Voluntary Life Insurance 
</li>
<li>
Disability Income Protection Insurance 
</li>
<li>
Pre-tax Flexible Spending Plans (Health and Dependent Care) 
</li>
<li>
Charitable Giving Match with our Rosendin Foundation
</li>
</ul>
Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

<h3>Job Description</h3>
Job DescriptionDescription:
ALL ROADS LEAD TO YOU...
At the Indigo Road Hospitality Group, our goal is to be the best job you'll ever have in the hospitality industry. No joke, it’s what we truly aim for. We believe that by taking care of you, you'll best take care of our guests. It's working. In addition to generous benefits and job openings across 30+ locations, we have internal growth opportunities for everyone who wants it. But most of all, we have heart.
 
WHY US...
Founded in 2009 by Steve Palmer, IRHG sets itself apart in the industry by fostering an environment where our people come first. We want to meet you. Come join us in our mission to change the hospitality industry, forever.
 
THE ROLE...
Administrative Assistants are the saving grace of our hotels and restaurants; being extremely organized and an effective communicator will allow the rest of the crew to get their jobs done well. Handling everything from payroll support to scheduling reservations and larger parties, you don’t miss a beat!
 
What we will ask of you:
<ul>
<li>Provide administrative support to our Bentonville locations; this may include preparing paperwork (forms, reports and schedules) and anticipating needs and supplies for day-to-day operations</li>
<li>Consistently answer and direct phone calls, responding to all guest inquiries within 24 hours with ability to organize and schedule meetings and appointments</li>
<li>Input and organize invoices daily to keep the kitchen informed of their budget</li>
<li>Aid servers, hosts and expos updating menus to ensure accuracy, along with general housekeeping</li>
<li>Maintain POS system accuracy by updating price changes and menu updates</li>
<li>Collect new hire information and communicate changes for the Indigo Road Home Office and add new hires to POS system</li>
</ul>
Requirements:
Requirements for Success:
<ul>
<li>At least 1 year of hotels, restaurants, events, or hospitality required.</li>
<li>Knowledge of office management systems, procedures, and proficiency in MS Office</li>
<li>Ability to communicate effectively with managers, employees, and all guests</li>
<li>A flexible schedule to work days, nights, weekends and holidays</li>
<li>Moderate standing/walking with occasional stooping, kneeling, pushing, pulling, or lifting</li>
</ul>
Benefits:
<ul>
<li>Competitive salary and benefits package.</li>
<li>Opportunity to be part of a dynamic and growing hospitality team.</li>
<li>Fast-paced and rewarding work environment.</li>
</ul>
The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract.
The Indigo Road Hospitality Group is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.

<h3>Job Description</h3>
Job Description
Position Title: Administrative Assistant Location: Cincinnati, OH Work Arrangement: Full-time, In-Office Pay Rate: $20.00 per hour to $22.00 per hour, based off experience Assignment Duration: Through May 8, 2026 minimum 
Job Summary
We are seeking an experienced and highly organized Administrative Assistant to provide comprehensive administrative and office support. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a professional, fast-paced environment. This is a fully in-office position that supports day-to-day operations, event coordination, and administrative functions.
Day-to-Day Responsibilities
<ul>
<li>
Maintain general office upkeep, including stocking snacks, drinks, and supplies.
</li>
<li>
Handle mailing, shipping, and document processing.
</li>
<li>
Prepare and process documents through DocuSign.
</li>
<li>
Manage supply orders and coordinate deliveries.
</li>
<li>
Use Microsoft Office Suite (especially Outlook and Word) for correspondence, scheduling, and documentation.
</li>
<li>
Create and track calendar invitations in Outlook.
</li>
<li>
Assist with activity setup and teardown for office functions.
</li>
<li>
Provide light event planning support (lunches, meetings, and office activities).
</li>
<li>
Perform other administrative duties as needed.
</li>
</ul>
Basic Qualifications
Education:
<ul>
<li>
High School Diploma, GED, or equivalent required.
</li>
<li>
Bachelor’s degree preferred.
</li>
</ul>
Experience:
<ul>
<li>
3 or more years of administrative assistant experience required.
</li>
<li>
Experience in a professional office environment preferred.
</li>
</ul>
 Pay Details: $20.00 to $22.00 per hour Search managed by: Riley Grubbs Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www-uat.lhh.com/us/en/candidate-privacy" target="_blank">https://www-uat.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
 
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

<h3>Job Description</h3>
Job DescriptionJob Title: Construction Administrative Assistant
Job Description
We are seeking a detail-oriented Administrative Assistant with a passion for organization and a knack for multitasking. The ideal candidate will have experience in managing administrative tasks, preferably within a construction company, and demonstrate proficiency in various software tools to ensure seamless office operations.
Responsibilities
<ul>
<li>Enter data from facility management into QuickBooks efficiently.</li>
<li>Generate, customize, oversee, and monitor invoices using QuickBooks.</li>
<li>Assist in documenting and tracking invoice submittal statuses using multiple online platforms.</li>
<li>Maintain multiple hard copy files and ensure proper statuses are used.</li>
<li>Perform filing tasks throughout the day to maintain organization.</li>
<li>Follow up on multiple tasks to ensure completion and accuracy.</li>
<li>Understand and meet deadlines to keep projects on track.</li>
<li>Arrange and manage electronic files effectively.</li>
<li>Address and respond promptly to inquiries from various clients.</li>
<li>Communicate effectively within a team environment.</li>
<li>Take notes during meetings and training sessions for future reference.</li>
</ul>
Essential Skills
<ul>
<li>Customer service proficiency.</li>
<li>Computer literacy and tech-savviness.</li>
<li>Experience with filing systems.</li>
<li>Proficiency in Microsoft Suite, including Word, Excel, and Outlook.</li>
<li>Minimum of 1 year of office experience, with a preference for experience in the construction industry.</li>
<li>Strong data entry skills.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>QuickBooks experience is a plus.</li>
<li>Experience in an administrative role, preferably in the construction industry.</li>
<li>Recent high school, college, or vocational school education is acceptable.</li>
</ul>
Work Environment
The work environment is dynamic and requires an individual who can adapt quickly to changing priorities. The role involves a significant amount of computer work, using software such as Microsoft Office and QuickBooks. The dress code is business casual, and the office promotes a collaborative atmosphere where communication and teamwork are highly valued.
Job Type &amp; Location
This is a Contract to Hire position based out of New Hyde Park, New York.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 31, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job Description
The Administrative Assistant is responsible for providing administrative support to the team at Brady Martz. This position will handle general office duties, such as managing calendars, coordinating meetings, and handling correspondence. The Administrative Assistant will also assist with various other administrative tasks and projects as needed. 
Essential Position Responsibilities: 
<ul>
<li>Assembly of tax returns and financial statements, producing quality and consistent product </li>
</ul>
<ul>
<li>General administrative duties include mail and shipping preparation, filing (physical and electronic), client contact updates within software programs </li>
</ul>
<ul>
<li>Coordinate and schedule appointments </li>
</ul>
<ul>
<li>Prepare various written correspondences accurately and timely </li>
</ul>
<ul>
<li>Backup to Receptionist responsibilities </li>
</ul>
<ul>
<li>Become familiar with the firm’s policies, procedures, computer system and programs </li>
</ul>
<ul>
<li>Contribute to team effort by accomplishing other administrative duties as needed </li>
</ul>
Keys to Success: 
<ul>
<li>Efficient use of standard technology including Microsoft Office applications </li>
</ul>
<ul>
<li>Attention to detail and strong problem-solving skills </li>
</ul>
<ul>
<li>Establish and maintain effective working relationship with co-workers and clients </li>
</ul>
<ul>
<li>Interpersonal and customer service skills </li>
</ul>
<ul>
<li>The ability to maintain and protect confidentiality </li>
</ul>
<ul>
<li>Operates in a manner consistent with the Firm’s core values </li>
</ul>
Requirements
<ul>
<li>Administrative experience in a professional setting </li>
</ul>
<ul>
<li>Strong technology skills including Microsoft Office applications </li>
</ul>
<ul>
<li>Ability to work on multiple projects and meet deadlines </li>
</ul>
<ul>
<li>Ability to communicate clearly in writing and verbally </li>
</ul>
<ul>
<li>Team player </li>
</ul>
<ul>
<li>Ability to think innovatively </li>
</ul>
Benefits
Health insurance; dental insurance; vision insurance; an employer funded profit-sharing plan with a 401(k) option (upon meeting eligibility requirements), group term life insurance, disability insurance, flexible spending accounts and a flexible time off and paid leave program.

<h3>Job Description</h3>
Job DescriptionJob Title: Administrative Assistant Job Description
We are seeking a motivated, entry-level Marketing &amp; Administrative Assistant to support our marketing efforts and day-to-day operations. This role is ideal for someone who is eager to learn, thrives in a fast-paced environment, and enjoys both creative and administrative tasks.
Responsibilities
<ul>
<li>Coordinate the creation and production of sales, marketing, and packaging materials, ensuring adherence to established brand guidelines.</li>
<li>Assist in creating and updating marketing campaigns, print materials, web/print ads, tradeshow collateral, promotional items, and e-mail blasts.</li>
<li>Collaborate with other teams to produce necessary designs and drafts, while communicating design decisions.</li>
<li>Maintain the customer database and generate internal database information for direct marketing projects. Track, analyze, and report analytics to demonstrate the effectiveness of campaigns.</li>
<li>Track, collate, and maintain inventory of marketing materials, including photo work, artwork, and film, as well as marketing literature, archive files, and sample files.</li>
<li>Coordinate trade show exhibits, promotions, packaging, shipping, staff travel plans, and participate in trade shows when necessary.</li>
<li>Assist with design overflow and template changes.</li>
</ul>
Essential Skills
<ul>
<li>Proficiency in Adobe Creative Suite and Microsoft Office.</li>
<li>Basic understanding of websites and design principles.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Quick learner with a proactive mindset.</li>
<li>Comfortable holding conversations and taking initiative.</li>
<li>Ability to work independently and efficiently.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Recent college graduate or someone with relevant coursework/experience.</li>
<li>Associate's degree (A. A.) or equivalent from a two-year college or technical school, with one to two years of related experience and/or training, or an equivalent combination of education and experience.</li>
<li>Ability to operate Microsoft Edge and Google Chrome web browsers.</li>
<li>Ability to operate WordPress.</li>
<li>Ability to operate all Microsoft Office products.</li>
<li>Ability to operate Mailjet.</li>
<li>Ability to operate Canva.</li>
<li>Ability to operate Clickup Project Management Software.</li>
</ul>
Work Environment
The work environment is project-based and fast-paced, with daily changes and evolving priorities. It fosters a collaborative and communicative team culture. The schedule is Monday through Friday, 8:00 AM – 4:30 PM, with the potential to be hybrid one day a week after training.
Job Type &amp; Location
This is a Contract to Hire position based out of Cottage Grove, Minnesota.
Pay and Benefits
The pay range for this position is $20.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Cottage Grove,MN.
Application Deadline
This position is anticipated to close on Nov 7, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job Description
<ul>
<li>Job Opportunity: Central Operations Team - Administrative Professional</li>
<li>Location: Cohoes, NY 12047</li>
<li>Contract Duration: 12 months with a&nbsp;high possibility of extension</li>
<li>Pay Rate: $22 hr. on W2 | W/O Benefits</li>
</ul>
 
Duties: Provide administrative support to multiple advisor teams including:
•Preparation, review and editing of confidential correspondence
•Document scanning, management and archiving across multiple systems
•Preparation of travel expense and billing allocation reports
•Preparation and handling of time-sensitive quarterly client tax payments
•Miscellaneous administrative projects as needed
 
Skills Required:
•Strong technology skills including working knowledge of Microsoft Word, Excel, and Outlook
•Ability to work in a fast-paced environment and think clearly under pressure
•Excellent communication skills; team focused
•Extremely organized and detail-oriented
 Benefits Info:
Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life &amp; disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
Company DescriptionRussell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization. 
<h3>Company Description</h3>
Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

<h3>Job Description</h3>
Job Description
POSITION SUMMARY:
The Administrative Assistant is responsible for providing high-level administrative and clerical support to the Dean of Medical Education and the Dean of Health Professionals. The role includes independently managing routine tasks, supporting recruitment and outreach activities, assisting with advertising and social media management, coordinating meetings, curriculum development, managing budgets, and supervising lower-level personnel. The position requires a high degree of initiative, discretion, and professionalism to ensure the effective functioning of the organization.
REQUIRED EDUCATION AND EXPERIENCE:
• Minimum of a Bachelor’s Degree.
• At least five years of clerical or administrative experience, preferably in an academic or healthcare setting.
KNOWLEDGE, SKILLS &amp; ABILITIES:
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and social media platforms.
• Exceptional organizational, written, and verbal communication skills.
• Ability to prioritize tasks, manage multiple deadlines, and work efficiently.
• Strong attention to detail and discretion in handling sensitive information.
• Familiarity with Learning Management Systems (LMS) is a plus.
• Demonstrated ability to build strong relationships with stakeholders and team members.
KEY RESPONSIBILITIES:
• Provide direct support to the Deans, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Screen and manage incoming telephone calls, take accurate messages, and deliver them promptly.
• Respond to inquiries by gathering and providing accurate information or directing calls to the appropriate staff.
• Represent Unimed Academy at recruitment fairs, community events, and on-site activities to attract prospective students.
• Assist with developing recruitment and advertising materials to promote the Academy’s programs.
• Manage the Academy’s social media platforms to engage the community and increase visibility.
• Monitor advertising campaigns and adjust strategies based on performance metrics.
• Assist with managing budgets, including tracking expenses and ensuring adherence to financial guidelines.
• Prepare and process expense reports for the Deans and other executive staff.
• Supervise lower-level personnel, providing guidance and ensuring tasks are completed accurately and on time.
• Maintain the strictest confidentiality regarding all company and executive-related matters.
• Assist with special projects assigned by the Deans, including research, preparing reports, and coordinating with other departments and stakeholders.
• Schedule and coordinate meetings, appointments, and travel arrangements, often with short notice or frequent changes.
• Prepare meeting materials, agendas, and presentations.
• Maintain database for students and clients.
• Assist in promoting and recruiting.
• Assist with circulating surveys and data reports as needed.
• Assist organization with daily operations as requested
• Keep personal work areas clean, organized, and tidy at all times on a daily basis
• Perform other duties as requested or required, whether or not specifically mentioned in this job description.
PERFORMANCE STANDARDS:
• Completes all assigned duties by established deadlines.
• Performs all assigned duties in accordance with established protocols, policies, and procedures.
• Uses sound judgment, demonstrates professionalism, and maintains cooperative working relationships.
• Exhibits a willingness to perform other duties as assigned efficiently and timely.
Company DescriptionUnimed Academy is a leader in healthcare education, dedicated to improving health literacy and training professionals for success in the medical field. We value innovation, collaboration, and excellence, offering a dynamic environment where employees can make a meaningful impact while growing professionally. Join us in shaping the future of healthcare education! 
<h3>Company Description</h3>
Unimed Academy is a leader in healthcare education, dedicated to improving health literacy and training professionals for success in the medical field. We value innovation, collaboration, and excellence, offering a dynamic environment where employees can make a meaningful impact while growing professionally. Join us in shaping the future of healthcare education!

<h3>Job Description</h3>
Job Description
Job Title: Benefits Specialist
Pay Rate:&nbsp;$23/hour-$24/hour
Hours: 30 hours per week, Monday-Thursday 8am-3:30pm and Friday 8am-12pm
Length: Temporary to Hire
Location: Green Bay, WI (on-site)
Job ID:&nbsp;204465
 
About the Role:&nbsp;
You will be&nbsp;responsible for providing a wide variety of advanced customer service, administrative and tactical support for the benefits department.
 
Benefits:&nbsp;
<ul>
<li>Medical, Dental and Vision Insurance, Short &amp; Long Term Disability Insurance, Health and Flexible Spending Accounts, Retirement Plan, Paid Vacations and Holidays, Service Recognition Awards</li>
</ul>
 
What You’ll Do:&nbsp;
<ul>
<li>Answer phones, emails and assist walk-in inquiries needing assistance with benefits administration</li>
<li>Act as the liaison between employees and vendors/carriers</li>
<li>Assemble new hire orientation packets and complete new hire benefits orientation and paperwork with employees</li>
<li>Input and maintain data for benefit plan updates which includes open enrollment, employee benefit election enrollments and employee terminations</li>
<li>Reconcile benefit invoices, unemployment compensation payment logs and data maintenance of benefits in the payroll system</li>
<li>Assist with yearly benefits open enrollment for employees</li>
<li>Provide support with retirement plans, Cobra, unemployment compensation, FMLA/STD claims and any leave of absences</li>
<li>Promote Wellness initiative with Wellness Vendor, organize wellness activities such as flu shots, biometric screenings, and lunch and learning sessions.</li>
<li>Serves as a back-up to the Human Resources Department in other administrative areas</li>
</ul>
 
Requirements:
<ul>
<li>2+ years of Administrative Assistant experience</li>
<li>HR , benefits or health insurance knowledge is a plus</li>
<li>AA degree in business, accounting, HR or related field is a preferred</li>
<li>Knowledge of MS Word and Excel required</li>
<li>Attention to detail and accuracy is key, excellent written and verbal communication skills</li>
<li>Strong time management, prioritization, and organizational skills</li>
</ul>
 
If you are interested, apply online at <a href="http://www.flexstaff.com" target="_blank">www.flexstaff.com</a> or send your resume to <a href="mailto:cpownell@flexstaff.com" target="_blank">cpownell@flexstaff.com</a>.&nbsp;
Already worked for Flex-Staff? Call our office at 920-731-8082 and let's TALK!!
Make sure to send your family and friends our way - we love referrals!
 
Flex-Staff is an Equal Opportunity Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities.
 
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PandoLogic. Keywords: Administrative Assistant, Location: Green Bay, WI - 54305 , PL: 601421629

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