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<h3>Job Description</h3>
Job Description
Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle—client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 36 states nationwide. Collectively, we are a resource of experienced trial attorneys providing creative and responsive service.
Our Providence office is growing and actively seeking a Legal Secretary interested in growing their career among our team of staff and attorneys, who value and foster open and honest communication, and act with integrity and professionalism.
Litchfield Cavo offers a competitive compensation plan and an excellent benefits package in a dynamic work environment that provides substantial opportunities for professional development.
SKILLS and ABILITIES
The following are representative of the knowledge, skill or ability the candidate must possess or demonstrate to succeed under the direction of the partner(s):
· experienced in the area of general liability defense work
· demonstrated knowledge of electronic filing requirements of state and federal courts in RI;
· experience supporting attorneys who produce a large volume of work;
· ability to consistently produce and deliver quality work products;
· demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment;
· organize, prioritize and implement tasks with strong attention to detail;
· work proactively, independently and as part of a team;
· provide clear written and verbal communications;
· maintain professional demeanor and a positive attitude with attorneys, colleagues and vendors as needed;
· demonstrate proficiency with MS Office including Word, Excel, Outlook and PDF maker (Nuance or Adobe Pro); demonstrated efficiency navigating the internet;
· iManage document management experience a plus;
· normal admin duties such as opening files, keeping files in order, drafting documents, expense reports, etc.
· familiar with keeping attorney’s calendar, docketing court dates, etc.
Click link to apply or email your resume and two professional supervisory references to <a href="mailto:Careers@litchfieldcavo.com" target="_blank">Careers@litchfieldcavo.com</a>.
Our Firm provides current technology, ongoing training, experienced support staff and full-time IT and marketing departments.
Litchfield Cavo LLP supports and encourages workforce diversity. We are an equal opportunity employer and provide equal opportunity to qualified individuals regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

Legal Secretary

<h3>Job Description</h3>
Job Description
 
 
 
REDWOOD CITY SCHOOL DISTRICT
CLASS TITLE: ADMINISTRATIVE SECRETARY I 
 
BASIC FUNCTION:
Under the direction of a District-level administrator at the level of Coordinator or Certificated Manager, perform responsible secretarial and clerical work related to the function(s) to which assigned; assist the administrator with administrative matters requiring knowledge of department policies and procedures, related District rules and regulations, federal guidelines and related codes and laws.
DISTINGUISHING CHARACTERISTICS:
Administrative Secretary I incumbents performed experienced-level clerical and secretarial duties for a District-level administrator at the level of a Coordinator or Certificated Manager for a specific District-wide program or function. Administrative Secretary II incumbents report to an administrator at the level of Director with a major District-wide program. The Administrative Secretary III incumbents report to a District­ level Director of several large and diversified programs.
REPRESENTATIVE DUTIES:
Perform responsible secretarial and clerical work related to the function to which assigned.
Plan, organize and coordinate activities to assist the Administrator in administrative matters.
Interview callers by telephone and in person, including students, teachers, administrators, parents and the public and provide information or direct to appropriate personnel; provide detailed and technical information concerning policies and procedures according to established procedures.
Assure timely communications between office and District employees; make phone calls to receive and transmit information; type memos, bulletins, letters and notices; prepare Board agenda items and related materials.
Take and transcribe dictation of correspondence, reports, bulletins and memoranda as required by position.
Research and compile information and compute statistical information for federal, State and District reports.
Type a variety of items including inter-office communications, requisitions, forms, letters, special projects, legal documents and other materials; establish and maintain project and confidential files. 
Compile difficult and complex statistical and written reports from a variety of sources; assist in organizing materials for special projects.
Attend a variety of meetings as required; prepare and send out notices of meetings; collect and compile information for meetings, projects and workshops; prepare and distribute minutes.
Maintain a variety of complex personnel records, time sheets, lists, files and records including confidential materials.
Review, check, correct and compile information from schools; verify data for accuracy, completeness and compliance with established procedures.
Compile data for budget; post and maintain budget and financial records of a variety of programs.
Provide secretarial and clerical assistance to other staff as necessary; order supplies and materials and prepare purchase orders.
Receive, open and screen incoming mail and independently compose replies according to established procedures.
Operate office equipment such as typewriter, computer terminal, copier and calculator; operate equipment unique to the office to which assigned such as two­ way radios.
Train and provide work direction to clerical personnel as assigned. Utilize a second designated language as assigned.
Maintain confidentiality of records and information, including information regarding Board, District, personnel, pupil or controversial matters.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES: 
 
KNOWLEDGE OF:
Modem office practices, procedures and equipment.
Record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communications skills.
Applicable sections of State Education Code and other applicable laws. Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette. Technical aspects of field of specialty.
 
ABILITY TO:
Perform responsible secretarial and clerical work related to the function to which assigned.
Make arithmetic calculations quickly and accurately. Understand and follow oral and written directions. Work cooperatively with others.
Type at 55 words net per minute from clear copy. Work independently with little direction.
Establish and maintain effective working relationships with others. Meet schedules and time lines.
Maintain records and prepare reports. Work confidentially with discretion.
Analyze situations accurately and adopt an effective course of action. Communicate effectively both orally and in writing.
Complete work with many interruptions.
Operate a variety of office equipment such as typewriter, calculators, copier and computer terminal.
Make arrangements for meetings, workshops and conferences. Maintain a variety of files.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school and three years responsible clerical experience.
LICENSES AND OTHER REQUIREMENTS:
Some positions in this class may be required to take dictation at 80 words per minute and transcribe accurately and/or utilize oral and written abilities in a second designated language. An Equal Opportunity Employer
The Redwood City School District (RCSD) is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. RCSD makes hiring decisions based solely on qualifications, merit, and business needs at the time. 
The Redwood City School District seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Administrative Secretary I (Bilingual Spanish/English Required)

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
<li>Wellness resources</li>
</ul>
 Job Summary: We are seeking a dedicated and detail-oriented Executive Secretary to provide top-notch administrative and organizational support to our C-suite executives. The ideal candidate will have a proven track record of excellence, integrity, and professionalism, ensuring the seamless operation of executive tasks and responsibilities. If you are passionate about supporting leaders, thrive in a dynamic environment, and are willing to go above and beyond, we would love to hear from you! Key Responsibilities: 
<ul>
<li>Act as the primary point of contact between executives and internal/external stakeholders.</li>
<li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements.</li>
<li>Prepare, review, and manage correspondence, presentations, and reports with accuracy and confidentiality.</li>
<li>Anticipate executives' needs and proactively provide solutions.</li>
<li>Coordinate and organize executive events, meetings, and agendas.</li>
<li>Handle confidential information with utmost discretion and professionalism.</li>
<li>Ensure timely follow-up on action items and assist in prioritizing workload.</li>
<li>Support special projects and initiatives as required.</li>
</ul>
Qualifications: 
<ul>
<li>Education: Bachelors degree preferred but not mandatory with relevant experience.</li>
<li>Experience:
<ul>
<li>2-5 years of experience as an Executive Secretary or in a similar role supporting C-suite executives.</li>
<li>Proven ability to manage multiple tasks and priorities effectively in a fast-paced environment.</li>
</ul>
</li>
<li>Skills:
<ul>
<li>Exceptional organizational and time-management skills.</li>
<li>Strong communication and interpersonal abilities.</li>
<li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.</li>
<li>High level of integrity, discretion, and emotional intelligence.</li>
<li>Ability to work independently while demonstrating a proactive and solution-oriented mindset.</li>
</ul>
</li>
</ul>
Why Join Us? 
<ul>
<li>Opportunity to work with industry leaders in a dynamic and innovative environment.</li>
<li>Competitive salary and benefits package.</li>
<li>Supportive and collaborative work culture.</li>
<li>Opportunities for personal and professional growth.</li>
</ul>

Executive Secretary

<h3>Job Description</h3>
Job Description
Are you an experienced litigation secretary with strong calendaring skills interested in a full-time position in Santa Monica, CA? If you enjoy 50/50 legal sec and calendaring duties, this position is for you. Our client, a law firm, is seeking an experienced litigation secretary with strong calendaring skills to provide high-level legal support to a team of attorneys. The right candidate is professional, tech savvy and able to handle multiple priorities and work in an organized, efficient manner. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This position is full time hours and hybrid schedule. 
Duties &amp; Responsibilities
•An experienced litigation legal secretary with 5+years of experience is required. Coordination of discovery shells, creation of legal documents as well as the editing, proofreading, and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, discovery, MSJ, pleadings, or other practice specific documents
•Strong experience with state and federal e-filing (both paper &amp; electronic), manual calendaring (outlook), supporting 4 to 5 attorneys. Preference is defense litigation, TOA/TOC, collaborating with staff regarding Administrative Support for paralegals and attorneys. Strong calendaring skills using compulaw. Candidate must be proficient in both legal sec and calendaring skills. 
•Assists with overflow work and other special projects as assigned.
•Knowledge of Outlook, Compu law, Word, Excel, and PowerPoint.
Qualifications:
•5+ years of solid litigation secretary and calendaring experience
•Strong experience with state/federal e filing, calendaring, TOA/TOC.
Compensation and Benefits
Benefits include-medical
Compensation 
$90-100k 
Hybrid schedule 3 days in office 2 days remote 
 Pay Details: $90,000.00 to $100,000.00 per year Search managed by: Liz Martinez Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

DH Legal Secretary Santa Monica

<h3>Job Description</h3>
Job Description
VANDEVEER GARZIA, a civil litigation firm seeks a full-time Legal Assistant for fast paced Troy office. 2 years litigation legal secretary experience is required for this position. Applicant should be self-motivated with excellent computer, typing, organizational and communication skills.
The ideal candidate will ensure smooth running of the group and effective case management by providing legal services under the supervision of two attorneys.
The firm provides a complete benefit package including medical, dental, vision coverage, paid time off, short- and long-term disability, life insurance, a HSA match and a 401K Safe Harbor plan with profit sharing.
Responsibilities
<ul>
<li>Provide administrative support to attorneys</li>
<li>Handle communication and correspondence with client and opposing counsel</li>
<li>Locate and develop case relevant information</li>
</ul>
Qualifications
<ul>
<li>Experience in legal assistance</li>
<li>Familiarity with law, legal procedures, and protocols</li>
<li>Self-motivated with excellent computer, typing, organizational and communication skills</li>
</ul>
Benefits
<ul>
<li>Health insurance</li>
<li>Dental insurance</li>
<li>Vision insurance</li>
<li>Paid time off</li>
<li>Short and long-term disability</li>
<li>Life insurance</li>
<li>HSA account with employer match</li>
<li>401k Safe Harbor plan with profit sharing potential</li>
</ul>

Legal Assistant/Secretary Litigation - 2+ years experience

<h3>Job Description</h3>
Job Description
Law firm in Troy Michigan with a practice focused on medical malpractice defense litigation, insurance defense, and general negligence claims, looking for legal secretary with 1-5 years' experience. Canidate should have experience with legal filing, transcription, scheduling, organize case files, and general office duties. Pay commensurate with experience. Full health insurance, benefits package, 401(k) plan. Prior medical malpractice experience preferred. Looking to fill this position immediately.

Legal Secretary - Medical Malpractice/Insurance Defense Firm

<h3>Job Description</h3>
Job Description
Unit Secretary: FT, Days, 7:30 AM to 8 PM EOW - 6 West Med/Surg and Telemetry
 Pay Range: $17.00-$27.20 (actual offers are based upon the applicants relevant experience pertaining to the position)
 With over 150 years of caring for our community and each other in the Washington DC area, Howard University Hospital has a world-renowned reputation for high-quality, patient-centric care. Howard University Hospital is the nation’s only teaching hospital located on the campus of a Historically Black University and has created a superior learning environment, with groundbreaking research and positive patient outcomes. Howard University Hospital seeks to hire a Full-time Unit Secretary who will embrace our rich and historic tradition of excellence. If you want to make a difference in someone’s life every day, consider a position with a team of professionals who are doing just that, making a difference. The Unit Secretary:
<ul>
<li>Familiarity with basic medical terminology</li>
<li>Strong organizational skills with the ability to multi-task and set priorities</li>
<li>Flexibility and calmness are required in order to perform a variety of functions in a setting that may be stressful or change unexpectedly due to a patient's condition</li>
<li>Competence in both oral and written English and the ability to follow oral and written instructions</li>
<li>Must have effective communication and interpersonal skills to relate to patients with varying degrees of illness, staff, and visitors</li>
<li>Exceptional customer service skills essential</li>
<li>Excellent time management skills and the ability to prioritize work</li>
<li>Attention to detail and problem-solving skills</li>
<li>Computer aptitude and knowledge of Microsoft products including Word, Excel, and Outlook</li>
</ul>
Required Qualifications: Education and Experience:
<ul>
<li>High school graduate or General Equivalency Diploma (G.E.D.)</li>
<li>One year of secretarial experience, preferred </li>
<li>Knowledge of Medical Terminology</li>
<li>Current American Heart Association BLS Certificate</li>
</ul>
At Howard University Hospital our job is to care for you. We do this by offering:
<ul>
<li>Work-life balance</li>
<li>Recognition and rewards for professional expertise</li>
<li>Competitive, comprehensive benefit plans offered (including health, disability, vacation, sick leave, and 403B retirement plan)</li>
</ul>
COVID-19 Vaccination
Howard University Hospital requires all external applicants to be fully vaccinated for COVID-19 before commencing employment. External Applicants may be required to furnish proof of vaccination and, if offered, may elect to be vaccinated at a designated Howard University Hospital location. #GPatient Access &amp; Admission

Unit Secretary, Days, Med Surg/Telemetry

<h3>Job Description</h3>
Job Description
A well-established family law firm seeks a full time legal secretary for its Woodbridge office. The candidate should have prior family law experience, be proficient in Word and Outlook, work well with others, and have superior telephone and interpersonal skills.

Legal Secretary Family Law

<h3>Job Description</h3>
Job DescriptionSUMMARY: 
 
Under direction of office supervisor and physicians receives patients into site. Ensures record is complete and available prior to patient arrival. Updates patient information including demographics and insurance information. As appropriate, provides patients with information regarding appointments, test requirements, etc. in preparation for next visit. Collects co-payments, preparing and maintaining related records. Provides charge entry for services rendered to patients. Maintains efficient front desk operations.
This is a per diem position located at the Brown Medicine Endoscopy Center in East Providence. Seeking candidates with Wednesday-Friday availability.
 
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Consistently applies the Brown Medicine values of patient care priority, dignity, collaboration, integrity and quality in support of the Brown Medicine mission to deliver compassionate, high-quality patient care, research excellence and outstanding physician education. Is responsible for knowing and acting in accordance with the Brown Medicine Compliance Program and Code of Conduct.
Consistently practices the Brown Medicine Customer Service Standards.
<ul>
<li>Answer and refer telephone calls or other inquiries to ensure accurate and timely communications are facilitated.</li>
<li>Greet patients and visitors promptly. Assist patients and family members or other customers with concern and empathy; respect their confidentiality and privacy and communicate with them in a courteous and respectful manner. </li>
<li>Confirm patient appointments in advance of visit.</li>
<li>Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.</li>
<li>Schedule patient appointments</li>
<li>Minimize non-productive time and fill slow periods with activities that will enable you to prepare to meet the future needs of the office (organizing, housekeeping, assisting others, etc.).</li>
<li>Check patients into clinical office by updating patient demographic information and “arriving” the patient in the software. Verify insurance information at each patient visit.</li>
<li>Review encounter forms to ensure accurate diagnostic/treatment codes are applied.</li>
<li>Collect payments (co-pays) for services rendered when applicable (at check in or at check out.)</li>
<li>Reconcile encounter forms and payment collection on a daily basis.</li>
<li>Document and log unused encounter forms as directed by the Patient Accounting Office.</li>
<li>Check patients out of the clinical site by processing the paperwork, scheduling follow up visits and entering the charge for the visit..</li>
<li>Photocopy, fax and file as required.</li>
<li>Process outgoing mail and distribute incoming mail.</li>
<li>Initiate and follow through on referral authorization calls to insurance carriers as necessary.</li>
<li>Type correspondence as directed.</li>
<li>Filing as required.</li>
<li>Prepare initial patient medical record.</li>
<li>Respond to routine requests for information in a timely manner following procedure/guidelines. Reduce inquiries to others when information is readily available through other means.</li>
<li>Maintain equipment and report broken or missing equipment to manager as soon as possible.</li>
<li>Willingly learns new skills, procedures, protocols as they are introduced; attends training and masters new software programs.</li>
<li>May perform duties of Medical Assistant.</li>
<li>Maintain work area in a neat and orderly fashion.</li>
<li>Attend meetings as required.</li>
<li>Demonstrate flexibility to perform duties wherever volume deems it necessary within the office.</li>
</ul>
BASIC KNOWLEDGE:
<ul>
<li>High school diploma or GED.</li>
<li>Knowledge of medical office procedures and terminology.</li>
<li>Knowledge of grammar, spelling and punctuation to document patient information and type correspondence.</li>
<li>Skill in greeting patients and answering telephones with a strong customer service focus.</li>
<li>Skill in operating a variety of office equipment such as copier, facsimile machine and computer.</li>
<li>Ability to speak clearly and concisely.</li>
<li>Ability to read, understand and follow oral and written instructions given in English.</li>
<li>Ability to sort and file by alphabetic or numeric systems.</li>
<li>Ability to establish and maintain effective working relationships with customers (patients, physicians, coworkers, supervisor, etc.).</li>
</ul>
 
EXPERIENCE:
Minimum one-year secretarial experience preferably in a medical setting.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Conditions common to a clinical practice environment. Involves frequent contact with patients and other customers. Interaction with others is constant and interruptive. Work may be stressful at times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
INDEPENDENT ACTION:
Work is performed under general supervision, with some independent judgment exercised in determining priorities.
SUPERVISORY RESPONSIBILITY:
None.

Employees are required to be vaccinated against Covid as a condition of employment.
We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Medicine welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions.

Medical Secretary, Per Diem - Endoscopy

<h3>Job Description</h3>
Job Description
Are you a highly organized and detail-oriented professional with a passion for supporting a dynamic team? Bank of America is seeking a dedicated Secretary to join our General Administration Office.&nbsp;MUST BE CITIZEN OF UNITED STATE.
In this pivotal role, you'll be the backbone of our administrative operations, providing essential support that keeps our office running smoothly and efficiently. Your ability to manage multiple tasks with precision and a positive attitude will be key to our success.
Key Responsibilities:
<ul>
<li>
Manage and maintain schedules, calendars, and appointments.
</li>
<li>
Prepare and edit correspondence, reports, and presentations.
</li>
<li>
Serve as the primary point of contact for internal and external communications.
</li>
<li>
Organize and coordinate meetings, including preparing agendas and taking minutes.
</li>
<li>
Handle confidential information with the utmost discretion and professionalism.
</li>
</ul>
Qualifications:
<ul>
<li>
Proven experience as a secretary or administrative assistant.
</li>
<li>
Exceptional organizational and time-management skills.
</li>
<li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
</li>
<li>
Strong communication and interpersonal skills.
</li>
</ul>
Join Bank of America and become an integral part of a company that values your talent and offers opportunities for professional growth.
Apply today and help us create a world of smiles!
Company DescriptionBank of America is one of the world's leading financial institutions, providing a wide range of banking, investing, and asset management services. The company serves individual consumers, small to mid-sized businesses, and large corporations. With a strong commitment to corporate social responsibility, Bank of America is focused on delivering for its clients, acting responsibly, and driving sustainable growth in the communities it serves.

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