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<h3>Job Description</h3>
Job Description
We are seeking a detail oriented Legal Secretary to support two or more attorneys in an insurance defense firm.&nbsp; The Legal Secretary must provide a high level of comprehensive administrative /clerical support, and must adhere to timeliness and accuracy of all related work. &nbsp;
Primary Responsibilities:
<ul>
<li>E-Filings and serving court documents (both State and Federal)</li>
<li>Handling calendaring and court-related deadlines including discovery deadlines, hearings, appearances, depositions, motions, expert discovery deadlines and expert depositions</li>
<li>Knowledgeable of all discovery deadlines and cut-off dates, law and motion cut-off dates, expert discovery deadlines and cut-off dates, and time requirements pertaining to the various methods of service</li>
<li>Drafting correspondence, memoranda, and other legal documents (i.e., pleadings, written discovery, discovery shells) submitting same for review, revising, redlining, comparing, proofreading, assembling, photocopying, and distributing final material as necessary</li>
<li>Client contact, contact with witnesses and opposing counsel &nbsp;</li>
<li>Handling document production and organization. Organizing records, documents, correspondence, and files into a manageable format.</li>
<li>Subpoenaing medical records, films, and billings from treating providers and proactively monitoring the status of receipt of said records</li>
<li>Scheduling meetings and proceedings as needed, including but not limited to depositions, court hearings, etc.,</li>
<li>Making copies of documents for service; preparing envelopes and/or labels for said service.</li>
<li>Assisting others when needed</li>
</ul>
Necessary Skills
<ul>
<li>Thorough understanding and experience in court filing procedures, guidelines, and e-filing requirements as well as the ability to look up local rules of court (both State and Federal)</li>
<li>Ability to think and act independently and with minimal supervision</li>
<li>Prior experience in an insurance defense law firm &nbsp;</li>
<li>Excellent organizational skills</li>
<li>Strong attention to detail and ability to meet deadlines</li>
<li>Flexibility</li>
<li>Outstanding time-management and typing skills</li>
<li>Ability to multitask&nbsp;&nbsp;&nbsp;</li>
</ul>

Legal Secretary

<h3>Job Description</h3>
Job Description
We are looking for a skilled secretary&nbsp;to assist our legal team. Our firm handles the specialized needs of our business and real estate clients in transaction and litigation matters. As an integral part of our team, you will frequently interact with the firm's clients, potential clients, expert witnesses, court personnel and opposing counsel. You will be responsible for the coordination of all the details in our matters. The successful candidate will be able to provide assistance during all phases of the litigation process including conducting interviews, legal research, document filing and attending trials. We value independence, experience, leadership, knowledge and a can-do attitude.
Responsibilities
<ul>
<li>Conduct investigations, legal research and initial case assessments</li>
<li>Draft pleadings, motions and file them with the court</li>
<li>Perform administrative duties (calendar hearings and deadlines, organize case files, manage logistics etc.)</li>
<li>Maintain pleadings and discovery indexes</li>
<li>Organize exhibits, documents, evidence, briefs and appendices</li>
<li>Aid attorneys with drafting, and responding to, interrogatories and other discovery requests</li>
<li>Gather relevant information from a variety of sources</li>
<li>Liaise between trial teams and internal/external third parties</li>
</ul>
Requirements
<ul>
<li>3+ years of proven working experience as a litigation secretary</li>
<li>Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules and procedures, practices etc.</li>
<li>Highly organized with ability to juggle multiple deadlines in a fast-paced environment</li>
<li>Strong writing and communication skills along with attention to detail</li>
<li>Extensive computer and database expertise</li>
<li>Paralegal Certificate (not required w/ relevant work experience)</li>
<li>Bachelor's Degree preferred (not required)</li>
<li>Ability to work overtime (if needed)</li>
<li>An understanding of and/or working knowledge of real estate transactions (consumer and commercial)</li>
</ul>
Benefits
<ul>
<li>Training &amp; Development</li>
<li>Compensation is commensurate with experience</li>
</ul>

Litigation Secretary

<h3>Job Description</h3>
Job Description
Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle—client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 36 states nationwide. Collectively, we are a resource of experienced trial attorneys providing creative and responsive service.
Our Providence office is growing and actively seeking a Legal Secretary interested in growing their career among our team of staff and attorneys, who value and foster open and honest communication, and act with integrity and professionalism.
Litchfield Cavo offers a competitive compensation plan and an excellent benefits package in a dynamic work environment that provides substantial opportunities for professional development.
SKILLS and ABILITIES
The following are representative of the knowledge, skill or ability the candidate must possess or demonstrate to succeed under the direction of the partner(s):
· experienced in the area of general liability defense work
· demonstrated knowledge of electronic filing requirements of state and federal courts in RI;
· experience supporting attorneys who produce a large volume of work;
· ability to consistently produce and deliver quality work products;
· demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment;
· organize, prioritize and implement tasks with strong attention to detail;
· work proactively, independently and as part of a team;
· provide clear written and verbal communications;
· maintain professional demeanor and a positive attitude with attorneys, colleagues and vendors as needed;
· demonstrate proficiency with MS Office including Word, Excel, Outlook and PDF maker (Nuance or Adobe Pro); demonstrated efficiency navigating the internet;
· iManage document management experience a plus;
· normal admin duties such as opening files, keeping files in order, drafting documents, expense reports, etc.
· familiar with keeping attorney’s calendar, docketing court dates, etc.
Click link to apply or email your resume and two professional supervisory references to <a href="mailto:Careers@litchfieldcavo.com" target="_blank">Careers@litchfieldcavo.com</a>.
Our Firm provides current technology, ongoing training, experienced support staff and full-time IT and marketing departments.
Litchfield Cavo LLP supports and encourages workforce diversity. We are an equal opportunity employer and provide equal opportunity to qualified individuals regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

<h3>Job Description</h3>
Job Description
Prominent family law firm is looking for an experienced Legal Assistant with 3+ years of experience in Family Law and/or Civil Litigation. As a valuable member of the team, the successful candidate will be proactive in managing multiple work demands, taking ownership of the quality and timeliness of their work, and ensuring client and Firm confidentiality is maintained.
The responsibilities for this role include providing administrative support to one team, creating, formatting, proofreading, and editing legal documents, coordinating new client matter request packets, and facilitating conflict search processes. In addition, the successful candidate will be expected to prepare retainer letters, transcribe dictation (such as letters, pleadings, and discovery), communicate on behalf of their attorneys, track and coordinate new client/matter information, arrange continuance of court hearings with the court and opposing counsel, and maintain and monitor attorney calendars.
To be considered for this role, candidates must have experience working with legal technology, including Office 365, Document Management Systems, and court filing computer systems. The ability to multitask in a fast-paced environment is essential.
We offer a competitive salary that is commensurate with experience and the market, and a comprehensive benefits package. Our firm is committed to maintaining a comfortable and friendly working environment that supports the professional development of our team members.
Full Benefits
<ul>
<li>Competitive compensation package</li>
</ul>
<ul>
<li>100% employer paid benefits</li>
</ul>
<ul>
<li>Anthem PPO Gold</li>
</ul>
<ul>
<li>Dental Insurance PPO</li>
</ul>
<ul>
<li>Vision Insurance</li>
</ul>
<ul>
<li>Long term and short term disability</li>
</ul>
<ul>
<li>401k + profit sharing</li>
</ul>
<ul>
<li>Convenient location, with freeway access</li>
</ul>
<ul>
<li>Free Parking</li>
</ul>
Schedule
<ul>
<li>9:00am to 5:00 pm - 1 hour lunch and breaks</li>
</ul>
<ul>
<li>Possibility of some hybrid work; needs to be addressed at the time of interview.</li>
</ul>
Proficient using:
<ul>
<li>NetDocs</li>
</ul>
<ul>
<li>ShareFile</li>
</ul>
<ul>
<li>Coyote Analytics</li>
</ul>
<ul>
<li>ALN</li>
</ul>
<ul>
<li>Office 365</li>
</ul>
<ul>
<li>Kofax</li>
</ul>
Job Type: Full-time
Pay: $85,000.00 - $95,000.00 per year
Benefits:
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Free parking</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Opportunities for advancement</li>
<li>Paid time off</li>
<li>Retirement plan</li>
<li>Vision insurance</li>
</ul>
Schedule:
<ul>
<li>Monday to Friday</li>
<li>No nights</li>
</ul>
Ability to commute/relocate:
<ul>
<li>Sherman Oaks, CA 91403: Reliably commute or planning to relocate before starting work (Required)</li>
</ul>
Experience:
<ul>
<li>Family Law Office: 3 years (Required)</li>
</ul>
Work Location: In person

<h3>Job Description</h3>
Job DescriptionOur client seeks an experienced Litigation Legal Secretary to support their commercial litigation group in downtown Houston. Legal Secretary5+ years litigation experience
<ul>
<li>Create, redline and proofread a variety of legal documents.</li>
<li>E-files documents with various courts.</li>
<li>Marks and generates tables for lengthy briefs.</li>
<li>Creates e-briefs by adding hyper-links to documents for internal cross-references and citations to evidence and authorities.</li>
<li>Maintains client files.</li>
<li>Retrieves cases and performs other tasks in Westlaw.</li>
<li>Assists with various stages of case management, for example: trial exhibit preparation.</li>
<li>Performs administrative duties</li>
<li>Maintain &amp; manage a busy calendar</li>
<li>Time entry</li>
<li>Personal correspondence and travel assistance</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: 
CMT Services, Inc. is seeking for a Legal Secretary.
 
Responsibilities:
 
<ul>
<li>Performs electronic filings with various courts and properly manages electronic documents for retrieval; Prepares and maintains case files, including pleadings, correspondence, exhibits, etc. and other files at the request of attorneys. Preserves and protects the confidences and privileged communications of all clients and the Office of the General Counsel.</li>
</ul>
 
Minimum Education Requirements:
 
<ul>
<li>High School diploma or GED</li>
</ul>
 
Minimum Experience Levels:
 
<ul>
<li>Four (4) years of experience as a secretary in a law firm. Demonstrated experience in business writing, correspondence presentation and legal formats. Ability to type 60 wpm.</li>
</ul>
 
Serious inquiries only - if interested please apply and submit your resume. No phone calls please.
 
CMT Services, Inc. (CMT) is an equal opportunity employer and prohibits discrimination based upon race/color, age, disability, genetic information, national origin, pregnancy, gender, sex, sexual orientation, religion, ancestry, family status, and military.

<h3>Job Description</h3>
Job Description
Law Office of Stephen J. Dennis is looking for a full time Legal secretary to join our team-- in downtown Providence.
We are seeking for a full-time legal secretary, whose detail oriented, dependable and acquires proficient analytical skills. The fast-paced law office needs an individual who has the ability to work independently, multi-task and demonstrate excellent attention to details. An ideal employee will have prior legal experience, thus the salary is based upon comprehension of the position and such involved skills.&nbsp;
If interested, please submit your resume with a cover sheet that includes your desired salary.​Requirements:
<ul>
<li>1-2 years of experience in law (preferred)</li>
<li>Strong organizational, communication, and time-management skills</li>
<li>Proven ability to work in a fast-paced environment&nbsp;</li>
<li>Positive, high-energy attitude</li>
<li>Familiarity with office equipment (i.e. printers, fax machines)</li>
<li>Proficiency in Microsoft Office </li>
</ul>
Benefits:
<ul>
<li>Dental &amp; Health&nbsp;Insurance</li>
<li>Paid time off</li>
<li>Retirement plan</li>
<li>Paid parking</li>
</ul>
Schedule:
<ul>
<li>First Shift (Monday to Friday)</li>
</ul>
Education:
<ul>
<li>High school or equivalent (preferred)</li>
</ul>
Work Location:&nbsp;
<ul>
<li>In&nbsp;person</li>
</ul>
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<h3>Job Description</h3>
Job Description
The purpose of this position is to enhance attorney effectiveness by performing secretarial work of a complex nature and providing information-management support in a highly professional manner.
EducationHigh School Diploma or GED required.
Work ExperienceMinimum of 5 years of legal secretary experience.
Special Skills
<ul>
<li>Demonstrated 50 wpm typing skills.</li>
<li>Moderate to high level of experience with Microsoft Office Suite applications with a particular emphasis on Word and Excel. Basic to moderate level of experience is required for Access and Power Point.</li>
<li>Intermediate knowledge of WordPerfect and Adobe Acrobat Professional.</li>
<li>Intermediate level of experience regarding internet and software use/capability.</li>
<li>High level of integrity.</li>
<li>Demonstrated ability to ensure confidentiality of client information.</li>
<li>Coordinates case preparation by producing information via transcription, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.</li>
</ul>
Assists attorneys by performing the following duties: 
<ul>
<li>Reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents.</li>
<li>Initiating telecommunications.</li>
<li>Organizing client conferences and attorney meetings.</li>
<li>Scheduling couriers, court reporters, expert witnesses and other special functions.</li>
<li>Coordinating the preparation of charts, graphs, and other courtroom visuals.</li>
<li>Preparing expense report.</li>
<li>Maintains attorney calendar by:
<ul>
<li>Planning and scheduling conferences, teleconferences, dispositions and travel.</li>
<li>Recording and monitoring court appearance dates, pleadings and filing requirements.</li>
<li>Monitoring evidence-gathering.</li>
<li>Anticipating changes in litigation or transaction preparation requirements.</li>
</ul>
</li>
</ul>
Assists the attorney with the following:
<ul>
<li>Communicating and obtaining information.</li>
<li>Following up on delegated assignments.</li>
<li>Knowing when to act and when to refer matters to attorney. </li>
<li>Documents and inputs attorney billable time and reimbursable expenses. This function also requires invoice preparation and payment tracking responsibilities. </li>
<li>Ensures the confidentiality of all client/attorney information. </li>
<li>Provides historical reference by developing and utilizing filing and retrieval systems in accordance with firm policy and procedure. Inclusive in this responsibility is the requirement to record meeting discussions, maintain transcripts and document/maintain evidence.</li>
<li>Maintains and enhances knowledge/skill sets by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organizations.</li>
</ul>
To perform job successfully, an individual should demonstrate the following competencies to perform the essential functions of this job. The below competencies include but are not limited to:
Communication - Communicates effectively and appropriately. Uses good judgment as to what to communicate to whom as well as the best way to get that accomplished. Speaks in a clear and credible manner, selecting the right tone for the situation and audience. Listens to others and allows them to make their point.
Customer Focus - Personally demonstrates that external (or internal) customers are a high priority. Identifies customer needs and expectations and responds to them in a timely and effective manner. Anticipates and prevents delays or other things that can adversely affect the customer. Keeps customers informed about the status of pending actions and inquires about customer satisfaction with products or services.
Dependability - Makes and fulfills commitments. Has established a pattern of working independently, meeting reasonable deadlines, and accepting responsibility for his or her actions. Willingly makes promises and fully intends to keep them. Arrives at work on time and ready to contribute. Shows up for meetings well-prepared.
Equipment Skills - Demonstrates the essential skills related to the use of all equipment connected to job responsibilities. Displays an appropriate level of concern for various safety factors when using equipment.
Flexibility - Adjusts quickly and effectively to changing conditions and demands. Discusses change as a necessary and inevitable aspect of organizational life as well as an opportunity to learn new things. Has a similar view and approach to potentially stressful situations. Invests personal energy toward accepting and adapting to change that others use toward resisting or resenting it.
Positive Outlook - Tends to stay positive, even when others sound negative or struggle to remain upbeat. Sees and provides others with concrete reasons to believe that things will work out well. Notices and acknowledges things that are going well, especially during stressful times.
Writing Skills - Produces clear and complete written reports that meet the needs of the customer. Written reports use words and tone that are appropriate for the intended audience and are produced and distributed in a timely manner

<h3>Job Description</h3>
Job Description
Job Summary:
The Clerical Secretary will perform secretarial duties that will include operating a multiline telephone system, providing a warm greeting at the front desk, scheduling appointments, collecting patient copays, and compiling and recording medical charts, reports, and correspondence. This position requires the ability to work independently, exercise judgment, and take initiative. 
 
Duties/Responsibilities:
<ul>
<li>Greets visitors, ascertains purpose of visit, and directs them to appropriate staff or location.</li>
<li>Provide warm and informative customer service to all calls and guests. Receive and route messages and documents to appropriate staff. Serve as an on-site liaison for telepsychiatry. </li>
<li>Interviews and pre-screens patients to complete documents, case histories, and forms such as intake and insurance forms. Compiles and records medical charts, reports, and correspondence using a computer and various software programs. Transmits correspondence and medical records by mail, email, or fax.</li>
<li>Performs a variety of clerical and administrative duties including but not limited to; ordering and maintaining inventory supplies, typing, proofreading, filing, faxing, scanning, data entry, copying, and recording information in accordance with deadlines and company procedures. </li>
<li>Schedules and confirms patient appointments, insurance information, and medical consultations. Communicates canceled appointments accordingly and makes all necessary attempts to fill open appointments immediately. </li>
<li>Answers telephones and direct calls to appropriate staff. Ensure client calls are answered 90% of the time or returned by the close of business that date. Return missed calls and regularly check voicemails.</li>
<li>Operates office equipment such as voicemail messaging systems, and uses word processing, spreadsheet, and other software to prepare reports, invoices, financial statements, letters, case histories, and medical records.</li>
<li>Completes telepsychiatry visits, and medical records requests, and assists with the completion of payroll and associated spreadsheets. </li>
<li>Maintains medical records, technical library, and correspondence files.</li>
<li>Daily ensures that the waiting room is prepared for patients before scheduled appointments. This includes but is not limited to, turning all lights on at assigned locations, unlocking the lobby door for patients promptly, and maintaining order and cleanliness.</li>
<li>Assists in any area to cover call-offs and/or employee absences.</li>
</ul>
Minimum Job Requirements: 
Education/Experience:
High school diploma supplemented by additional secretarial and accounting training and three years of increasingly responsible secretarial, clerical, and fiscal experience.
Required Skills and Abilities:
<ul>
<li>Ability to work in a team and complete assigned tasks.</li>
<li>Analytical/problem-solving skills.</li>
<li>Collect, analyze, and interpret data from various sources.</li>
<li>Detail-oriented with good organizational skills and administrative abilities.</li>
<li>Exceptional communication skills, both written and verbal.</li>
<li>Extremely proficient with Microsoft Office Suite.</li>
</ul>
Physical Requirements: 
<ul>
<li>Must be able to lift up to 25 lbs. at times with or without assistance.</li>
<li>Prolonged periods of sitting at a desk and working on a computer.</li>
<li>Prolonged periods of standing and moving.</li>
</ul>
Required Clearances and Documentation:
<ul>
<li>Must possess a valid driver's license and have access to reliable transportation </li>
<li>Act 31/Act 126 Clearance Mandated Reporter Training </li>
<li>Act 34 Clearance Pennsylvania State Police Background Check (Criminal History) </li>
<li>Act 114 Clearance FBI Fingerprint </li>
<li>Act 33 Clearance Pennsylvania Child Abuse History</li>
</ul>
Eligible Benefits:
<ul>
<li>Eligible for Medical, Dental, and Vision insurance (60-day waiting period).</li>
<li>Eligible to participate in the 403(B)-retirement plan</li>
<li>Eligible for PTO accrual.</li>
<li>Eligible for paid holidays.</li>
</ul>

Clerical Secretary

<h3>Job Description</h3>
Job Description
Unit Secretary: FT, Days, 7:30 AM to 8 PM EOW - 6 West Med/Surg and Telemetry
 Pay Range: $17.00-$27.20 (actual offers are based upon the applicants relevant experience pertaining to the position)
 With over 150 years of caring for our community and each other in the Washington DC area, Howard University Hospital has a world-renowned reputation for high-quality, patient-centric care. Howard University Hospital is the nation’s only teaching hospital located on the campus of a Historically Black University and has created a superior learning environment, with groundbreaking research and positive patient outcomes. Howard University Hospital seeks to hire a Full-time Unit Secretary who will embrace our rich and historic tradition of excellence. If you want to make a difference in someone’s life every day, consider a position with a team of professionals who are doing just that, making a difference. The Unit Secretary:
<ul>
<li>Familiarity with basic medical terminology</li>
<li>Strong organizational skills with the ability to multi-task and set priorities</li>
<li>Flexibility and calmness are required in order to perform a variety of functions in a setting that may be stressful or change unexpectedly due to a patient's condition</li>
<li>Competence in both oral and written English and the ability to follow oral and written instructions</li>
<li>Must have effective communication and interpersonal skills to relate to patients with varying degrees of illness, staff, and visitors</li>
<li>Exceptional customer service skills essential</li>
<li>Excellent time management skills and the ability to prioritize work</li>
<li>Attention to detail and problem-solving skills</li>
<li>Computer aptitude and knowledge of Microsoft products including Word, Excel, and Outlook</li>
</ul>
Required Qualifications: Education and Experience:
<ul>
<li>High school graduate or General Equivalency Diploma (G.E.D.)</li>
<li>One year of secretarial experience, preferred </li>
<li>Knowledge of Medical Terminology</li>
<li>Current American Heart Association BLS Certificate</li>
</ul>
At Howard University Hospital our job is to care for you. We do this by offering:
<ul>
<li>Work-life balance</li>
<li>Recognition and rewards for professional expertise</li>
<li>Competitive, comprehensive benefit plans offered (including health, disability, vacation, sick leave, and 403B retirement plan)</li>
</ul>
COVID-19 Vaccination
Howard University Hospital requires all external applicants to be fully vaccinated for COVID-19 before commencing employment. External Applicants may be required to furnish proof of vaccination and, if offered, may elect to be vaccinated at a designated Howard University Hospital location. #GPatient Access &amp; Admission

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