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field_job_occupational_field_parents_all

job_organization_name

city

state

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>Competitive salary</li>
<li>Flexible schedule</li>
</ul>
 Position OverviewWe are looking for a dedicated and detail-oriented Part-Time Secretary to join our team. The ideal candidate will provide administrative support to ensure the efficient operation of the center. This role requires excellent organizational and communication skills, as well as a compassionate and professional demeanor when interacting with clients and team members. Key Responsibilities Greet clients and visitors warmly, ensuring a welcoming environment. Answer, screen, and direct incoming phone calls and emails to appropriate staff. Schedule and confirm client appointments, ensuring accurate record-keeping. Maintain and update client files and databases in compliance with confidentiality regulations. Prepare and distribute correspondence, memos, and reports as needed. Handle routine office tasks, such as filing, photocopying, and ordering supplies. Assist with billing and insurance claim processes as required. Coordinate with clinicians and staff to support daily operations of the center. Qualifications High school diploma or equivalent; additional education in office administration or a related field is a plus. Previous administrative or secretarial experience, preferably in a healthcare or behavioral health setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with scheduling software. Strong organizational and multitasking abilities with keen attention to detail. Excellent verbal and written communication skills. Ability to maintain confidentiality and professionalism at all times. Compassionate and empathetic approach when interacting with clients experiencing mental health challenges. Working HoursThis is a part-time position requiring approximately 20 hours per week, with flexible scheduling to meet the needs of the center and its clients.

Medical Secretary PT

<h3>Job Description</h3>
Job Description
We are looking for a motivated individual to join our family. Answering phones, confirming and scheduling appointments, insurance verification and obtaining referrals and authorizations will be part of your daily routine. We are also looking for a highly motivated candidate to assist with administrative duties. Bi lingual English / Spanish a plus but not required. Experience&nbsp;working in a medical office is required.

Medical Secretary Receptionist

<h3>Job Description</h3>
Job Description
A prestigious law firm seeks an experienced Estate Planning &amp; Administration Legal Secretary to join its New Orleans office. This role involves estate planning, estate administration, and successions (probate), requiring strong organizational skills and client interaction.
Key Responsibilities:
<ul>
<li>Assist in drafting wills, trusts, powers of attorney, and other estate planning documents.</li>
<li>Manage estate administration tasks, including probate filings, asset identification, and financial record maintenance.</li>
<li>Coordinate deadlines and court filings.</li>
<li>Interact with clients and financial institutions to gather necessary information.</li>
<li>Assist in trust accountings and estate tax return preparations.</li>
</ul>
Compensation &amp; Benefits:
<ul>
<li>Salary: Competitive, based on experience.</li>
</ul>
Benefits:
<ul>
<li>Medical, dental, and vision insurance.</li>
<li>401(k) retirement plan.</li>
<li>Paid personal and parental leave.</li>
<li>Paid holidays and vacation time.</li>
<li>Professional development opportunities.</li>
</ul>
Candidate Parameters:
<ul>
<li>Education: Bachelor's degree or paralegal certificate from an ABA-approved program.</li>
<li>Experience: Substantial experience in estate planning, estate administration, and probate.</li>
<li>Technical Skills: Proficiency in Microsoft Office (Outlook, Excel, Word); experience with ProbatePlus or Estateworks is a plus.</li>
<li>Soft Skills: Strong organizational, interpersonal, and communication skills.</li>
</ul>

Legal Secretary | Estate Planning & Administration | 146824

<h3>Job Description</h3>
Job DescriptionLegal Secretary with Litigation or Insurance Defense experience needed for large well established Law Firm This Jobot Job is hosted by: Joseph Calabrese Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume. Salary: $65,000 - $80,000 per year 
A bit about us:
 We are a prominent firm based out of NY 
Why join us?
 Hybrid work schedule Benefits- Medical, dental, vision 401k 
Job Details
 Job Details We are seeking a dynamic and experienced Legal Secretary to join our high-performing team. As a Legal Secretary, you will play a pivotal role in supporting our legal team by managing administrative tasks, preparing legal documents, and providing expert litigation support. This is an exciting opportunity for a seasoned professional who is passionate about the legal industry and is looking to make a significant impact in a fast-paced environment. Responsibilities 1. Providing comprehensive litigation support, including preparing and filing court documents, managing case files, and assisting with trial preparation. 2. Managing the legal team's calendar, scheduling meetings, court dates, and deadlines, ensuring that all appointments are executed smoothly and efficiently. 3. Drafting and proofreading legal documents and correspondence, ensuring all materials are accurate and professionally presented. 4. Conducting legal research, summarizing laws, court decisions, and other legal authorities for use in legal proceedings. 5. Liaising with clients, court officials, and other legal professionals in a professional and courteous manner. 6. Maintaining an organized filing system of all important case documents and related information. 7. Assisting in the preparation of billing and budget reports, tracking billable hours, and ensuring timely submission of invoices. Qualifications The ideal candidate for the Consulting Legal Secretary position will have the following qualifications: 1. A minimum of 5+ years of experience as a legal secretary, paralegal, or in a similar role within the legal industry. 2. Profound knowledge of litigation support, legal procedures, protocols, and court systems. 3. Exceptional calendaring skills, with the ability to manage multiple schedules and deadlines. 4. Strong proficiency in legal research and drafting legal documents. 5. Excellent communication skills, both written and verbal, with the ability to liaise effectively with a range of stakeholders. 6. High level of professionalism and confidentiality, with the ability to handle sensitive information with discretion. 7. Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and legal research software. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Company DescriptionJobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values. Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA). Ready to find a good job? Create your profile today at Jobot.com. 
<h3>Company Description</h3>
Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.\r\n\r\nFounded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).\r\n\r\nReady to find a good job? Create your profile today at Jobot.com.

Legal Secretary (Litigation or Insurance Defense)

<h3>Job Description</h3>
Job DescriptionCompany Description 
The University of Maryland Medical System is a 14-hospital system with academic, community and specialty medical services reaching every part of Maryland and beyond. UMMS is a national and regional referral center for trauma, cancer care, Neurocare, cardiac care, women’s and children’s health and physical rehabilitation. UMMS is the fourth largest private employer in the Baltimore metropolitan area and one of the top 20 employers in the state of Maryland. No organization will give you the clinical variety, the support, or the opportunities for professional growth that you’ll enjoy as a member of our team.
Job Description 
Unit Secretary, Telemetry Unit, Evenings
3 (8hrs shifts) and 1 (12hrs shift) Every third weekend
JOB SUMMARY: This role performs a variety of clerical duties such as answering phones, scheduling procedures, and supports the efficient operations of the department.&nbsp; Interacts with physicians, visitors, team members and patients, ranging in age from neonate to geriatric.&nbsp; Assists in the maintenance of a clean and safe environment.&nbsp;
Qualifications 
Education &amp; Training:High school diploma or equivalent. Knowledge of medical terminology preferred.
Work Orientation &amp;Experience: One (1) year of experience as a medical and/or customer service secretary preferred.&nbsp; The incumbent may require 2-3 weeks of detailed job orientation and training to perform essential job functions with a mentor and/or educator.
Skills &amp; Abilities:&nbsp; Ability to:&nbsp; a) manual finger dexterity with hand-eye coordination, b) basic computer skills and typing, c) convey effective verbal and written communications; d) follow directions; e) organize and manage decisions consistent with current policies, procedures and nursing standards; f) adapt hours of availability to variable and changing needs of the hospital, including all shifts; g) effectively function as a member of a collaborative team; h) respond to emergency situations appropriately.
 Additional Information 
All your information will be kept confidential according to EEO guidelines.
Compensation:
Pay Range:&nbsp;$17.34 - $24.28
Other Compensation (if applicable):
Review the 2024-2025 UMMS Benefits Guide

Unit Secretary, Telemetry Unit

<h3>Job Description</h3>
Job DescriptionSalary: 22-28 
Gregor Industries is a dynamic and growing commercial construction company dedicated to delivering high-quality projects on time and within budget. We thrive on teamwork and efficiency, and we are looking for a skilled Office Secretary to join our bustling office environment.
 
Position Summary: We are seeking an experienced and organized Office Secretary to support our daily operations. This individual will play a critical role in ensuring smooth communication across departments, assisting with HR and administrative tasks, and maintaining efficient office workflows.
 
Key Responsibilities:
<ul>
<li>Phone Management: Answer incoming calls promptly and professionally, direct messages to the appropriate departments, and assist callers with basic inquiries.</li>
<li>HR Support: Assist the Human Resources department with recruiting efforts, including scheduling interviews, coordinating with candidates, and managing job postings.</li>
<li>Scheduling Assistance: Help manage calendars and coordinate meetings for staff and management.</li>
<li>Administrative Tasks: Perform general office duties, such as filing, organizing, and maintaining records, as well as ordering supplies when needed.</li>
<li>Communication Coordination: Ensure timely and accurate communication between departments and external stakeholders.</li>
<li>Other Duties: Take on additional administrative responsibilities as assigned to support the smooth operation of the office.</li>
</ul>
Qualifications:
<ul>
<li>Proven experience as an office assistant, secretary, or similar administrative role.</li>
<li>Strong organizational skills and the ability to multitask effectively in a fast-paced environment.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Familiarity with scheduling tools and office equipment.</li>
<li>Experience in a construction or commercial industry setting is a plus.</li>
</ul>
Why Join Gregor Industries?
<ul>
<li>Be part of a supportive and collaborative team.</li>
<li>Opportunities for professional growth within a thriving industry.</li>
</ul>
Location
Huntington Station, NY
Employment Type
Full-Time
Minimum Experience
Experienced
Compensation
$22-$28hr based on experience

Secretary & HR Assistant

<h3>Job Description</h3>
Job DescriptionCompany Description 
Renowned as the academic flagship of the University of Maryland Medical System, our Magnet®-designated facility is a nationally recognized, academic medical center with opportunities across the continuum of care.&nbsp; Come join UMMC and discover the atmosphere where talents and ideas come together to enhance patient care and advance the science of nursing.&nbsp; Located in downtown Baltimore near the Inner Harbor and Camden Yards, you won’t find a more vibrant place to work!&nbsp;
Job Description 
General Summary
<ul>
<li>Under general supervision, coordinate the communications, record keeping and administrative activities within a patient care unit</li>
</ul>
Part Time Position, Rotating Shifts
Qualifications 
Education and Experience
<ul>
<li>High School Diploma equivalent (GED).</li>
<li>Six months general office experience.&nbsp; Experience in a patient care or service setting is preferred.</li>
</ul>
Knowledge, Skills and Abilities
<ul>
<li>Ability to perform duties of a clerical nature, including filing, photocopying and basic keyboard skills.&nbsp; Ability to use computer systems in order to access and manage patient data.</li>
<li>Ability to demonstrate courteous phone etiquette.</li>
<li>Ability to organize work priorities, perform several duties simultaneously, and function in stressful situations.</li>
<li>Highly effective communication and interpersonal relationship skills are required to effectively interact with patients, families, nurses and other staff.&nbsp;</li>
<li>Demonstrates a professional and customer-oriented appearance and demeanor at all times.&nbsp;</li>
<li>Ability to maintain confidentiality of all patient data (verbal, written, electronic).</li>
</ul>
Patient Safety
<ul>
<li>Ensures patient safety in the performance of job functions and through participation in hospital, department or unit patient safety initiatives.</li>
<li>Takes action to correct observed risks to patient safety.</li>
<li>Reports adverse events and near misses to appropriate management authority.</li>
<li>&nbsp;Identifies possible risks in processes, procedures, devices and communicates the same to those in charge.</li>
</ul>
 Additional Information 
All your information will be kept confidential according to EEO guidelines.
&nbsp;Compensation
<ul>
<li>Pay Range:&nbsp;$17.51- $24.76</li>
<li>Other Compensation (if applicable): Shift Differentials</li>
</ul>
Review the 2024-2025 UMMS Benefits Guide
Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at <a href="mailto:careers@umms.edu" target="_blank">careers@umms.edu</a>.

Unit Secretary, Multitrauma IMC

<h3>Job Description</h3>
Job DescriptionUnit Secretary Career Opportunity Join a Team That Puts Your Passion for Helping Others First Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary, playing a pivotal role in supporting the nursing unit to ensure seamless patient care within a community- focused environment that values both employees and the community it serves. Be a cornerstone of our nursing unit, delivering vital clerical support, and serving as a friendly resource for patients, families, staff, and visitors. Your coordination skills will boost unit efficiency, contributing to the delivery of safe, high-quality patient care. Let's create a career that resonates with your home and heart. A Glimpse into Our World At Encompass Health, you'll experience the difference the moment you become a part of our team. Working with us means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. Starting Perks and Benefits At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to: 
<ul>
<li>Affordable medical, dental, and vision plans for both full-time and part-time employees and their families.</li>
<li>Generous paid time off that accrues over time.</li>
<li>Opportunities for tuition reimbursement and continuous education.</li>
<li>Company-matching 401(k) and employee stock purchase plans.</li>
<li>Flexible spending and health savings accounts.</li>
<li>A vibrant community of individuals passionate about the work they do!</li>
</ul>
Be the Unit Secretary you always wanted to be 
<ul>
<li>Maintain complete and accurate medical records for patients using appropriate labeling system.</li>
<li>Maintain complete and accurate medical records for patients using appropriate labeling system.</li>
<li>Accurately/efficiently transcribe medical orders and distributes to other disciplines as needed.</li>
<li>Act as a helpful resource for patients, families, physicians, and visitors at the nursing station.</li>
<li>Coordinate unit operations to optimize the delivery of safe patient care.</li>
<li>Schedule tests, appointments and transportation as needed in a timely manner.</li>
<li>Serve as a liaison for inquiries, directing them to the appropriate person for resolution.</li>
</ul>
Qualifications 
<ul>
<li>CPR certification preferred.</li>
<li>One year of inpatient unit secretary experience preferred.</li>
<li>Active enrollment in a healthcare program (such as nursing), familiarity with medical terminology, and experience in reading and transcribing medical orders are preferred.</li>
</ul>
The Encompass Health Way We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing! At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification. We're eager to meet you, and we truly mean that. Join our family and let's make a difference together!

Unit Secretary (Pool)

<h3>Job Description</h3>
Job DescriptionThe essential duties are:
<ul>
<li>Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription</li>
<li>Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements</li>
<li>Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards</li>
<li>Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate</li>
<li>Schedules appointments and meetings for attorneys</li>
<li>Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar</li>
<li>Maintains client files and chron files</li>
<li>Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter</li>
</ul>
Other duties as needed:
<ul>
<li>Arranges for travel for attorneys including hotel, airline and transportation</li>
<li>Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations</li>
<li>Performs all other duties as assigned</li>
</ul>
Qualifications/Requirements:
<ul>
<li>High School Diploma</li>
<li>Prior litigation legal secretary experience.</li>
<li>Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail.</li>
<li>Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint</li>
<li>Knowledge of document management systems such as IManage</li>
<li>Ability to type 70 wpm</li>
<li>Ability to organize and prioritize workflow for multiple attorneys</li>
<li>Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff</li>
<li>Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers</li>
</ul>
 
Salary Range: $70,000 - $98,000 Annually
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