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<h3>Job Description</h3>
Job DescriptionSUMMARY: 
 
Under direction of office supervisor and physicians receives patients into site. Ensures record is complete and available prior to patient arrival. Updates patient information including demographics and insurance information. As appropriate, provides patients with information regarding appointments, test requirements, etc. in preparation for next visit. Collects co-payments, preparing and maintaining related records. Provides charge entry for services rendered to patients. Maintains efficient front desk operations.
This is a per diem position located at the Brown Medicine Endoscopy Center in East Providence. Seeking candidates with Wednesday-Friday availability.
 
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Consistently applies the Brown Medicine values of patient care priority, dignity, collaboration, integrity and quality in support of the Brown Medicine mission to deliver compassionate, high-quality patient care, research excellence and outstanding physician education. Is responsible for knowing and acting in accordance with the Brown Medicine Compliance Program and Code of Conduct.
Consistently practices the Brown Medicine Customer Service Standards.
<ul>
<li>Answer and refer telephone calls or other inquiries to ensure accurate and timely communications are facilitated.</li>
<li>Greet patients and visitors promptly. Assist patients and family members or other customers with concern and empathy; respect their confidentiality and privacy and communicate with them in a courteous and respectful manner. </li>
<li>Confirm patient appointments in advance of visit.</li>
<li>Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.</li>
<li>Schedule patient appointments</li>
<li>Minimize non-productive time and fill slow periods with activities that will enable you to prepare to meet the future needs of the office (organizing, housekeeping, assisting others, etc.).</li>
<li>Check patients into clinical office by updating patient demographic information and “arriving” the patient in the software. Verify insurance information at each patient visit.</li>
<li>Review encounter forms to ensure accurate diagnostic/treatment codes are applied.</li>
<li>Collect payments (co-pays) for services rendered when applicable (at check in or at check out.)</li>
<li>Reconcile encounter forms and payment collection on a daily basis.</li>
<li>Document and log unused encounter forms as directed by the Patient Accounting Office.</li>
<li>Check patients out of the clinical site by processing the paperwork, scheduling follow up visits and entering the charge for the visit..</li>
<li>Photocopy, fax and file as required.</li>
<li>Process outgoing mail and distribute incoming mail.</li>
<li>Initiate and follow through on referral authorization calls to insurance carriers as necessary.</li>
<li>Type correspondence as directed.</li>
<li>Filing as required.</li>
<li>Prepare initial patient medical record.</li>
<li>Respond to routine requests for information in a timely manner following procedure/guidelines. Reduce inquiries to others when information is readily available through other means.</li>
<li>Maintain equipment and report broken or missing equipment to manager as soon as possible.</li>
<li>Willingly learns new skills, procedures, protocols as they are introduced; attends training and masters new software programs.</li>
<li>May perform duties of Medical Assistant.</li>
<li>Maintain work area in a neat and orderly fashion.</li>
<li>Attend meetings as required.</li>
<li>Demonstrate flexibility to perform duties wherever volume deems it necessary within the office.</li>
</ul>
BASIC KNOWLEDGE:
<ul>
<li>High school diploma or GED.</li>
<li>Knowledge of medical office procedures and terminology.</li>
<li>Knowledge of grammar, spelling and punctuation to document patient information and type correspondence.</li>
<li>Skill in greeting patients and answering telephones with a strong customer service focus.</li>
<li>Skill in operating a variety of office equipment such as copier, facsimile machine and computer.</li>
<li>Ability to speak clearly and concisely.</li>
<li>Ability to read, understand and follow oral and written instructions given in English.</li>
<li>Ability to sort and file by alphabetic or numeric systems.</li>
<li>Ability to establish and maintain effective working relationships with customers (patients, physicians, coworkers, supervisor, etc.).</li>
</ul>
 
EXPERIENCE:
Minimum one-year secretarial experience preferably in a medical setting.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Conditions common to a clinical practice environment. Involves frequent contact with patients and other customers. Interaction with others is constant and interruptive. Work may be stressful at times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
INDEPENDENT ACTION:
Work is performed under general supervision, with some independent judgment exercised in determining priorities.
SUPERVISORY RESPONSIBILITY:
None.

Employees are required to be vaccinated against Covid as a condition of employment.
We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Medicine welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions.

Medical Secretary, Per Diem - Endoscopy

<h3>Job Description</h3>
Job Description
Are you a highly organized and detail-oriented professional with a passion for supporting a dynamic team? Bank of America is seeking a dedicated Secretary to join our General Administration Office.&nbsp;MUST BE CITIZEN OF UNITED STATE.
In this pivotal role, you'll be the backbone of our administrative operations, providing essential support that keeps our office running smoothly and efficiently. Your ability to manage multiple tasks with precision and a positive attitude will be key to our success.
Key Responsibilities:
<ul>
<li>
Manage and maintain schedules, calendars, and appointments.
</li>
<li>
Prepare and edit correspondence, reports, and presentations.
</li>
<li>
Serve as the primary point of contact for internal and external communications.
</li>
<li>
Organize and coordinate meetings, including preparing agendas and taking minutes.
</li>
<li>
Handle confidential information with the utmost discretion and professionalism.
</li>
</ul>
Qualifications:
<ul>
<li>
Proven experience as a secretary or administrative assistant.
</li>
<li>
Exceptional organizational and time-management skills.
</li>
<li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
</li>
<li>
Strong communication and interpersonal skills.
</li>
</ul>
Join Bank of America and become an integral part of a company that values your talent and offers opportunities for professional growth.
Apply today and help us create a world of smiles!
Company DescriptionBank of America is one of the world's leading financial institutions, providing a wide range of banking, investing, and asset management services. The company serves individual consumers, small to mid-sized businesses, and large corporations. With a strong commitment to corporate social responsibility, Bank of America is focused on delivering for its clients, acting responsibly, and driving sustainable growth in the communities it serves.

Secretary - General Administration Office Work

<h3>Job Description</h3>
Job Description
Large law firm in the loop has an immediate opening for a legal secretary in their global transportation finance group to provide support to their attorneys and paralegals. Knowledge of corporate transactional and closing process is require. You must be proficient in Word, Adobe, Excel and have the ability to work well under pressure to meet strict deadlines. Salary is up to $92K with a comprehensive benefits package.
Company DescriptionTop AM 100 law firm with global reach. 
<h3>Company Description</h3>
Top AM 100 law firm with global reach.

Legal Secretary-Global Transportation Finance

<h3>Job Description</h3>
Job Description
Legal Secretary – Estate Planning (Full-Time, On-Site) – Downtown Pittsburgh, PA
 Salary: $50,000 – $65,000 annually
A reputable boutique law firm located in downtown Pittsburgh is seeking an experienced Legal Secretary to join their team. This full-time, in-office position offers the opportunity to support a group of dedicated attorneys focused exclusively on Estate Planning and Trust Administration.
This role is ideal for a detail-oriented, highly organized legal professional with strong administrative and document preparation skills, particularly in Wills, Trusts, Powers of Attorney (POA), and related legal documents.
Key Responsibilities:
<ul>
<li>
Provide administrative and legal secretarial support to multiple attorneys and paralegals
</li>
<li>
Draft, edit, and format legal documents including wills, trusts, tax filings, estate planning forms, and letters
</li>
<li>
Handle time entry and billing using legal billing software (Coyote experience is a plus)
</li>
<li>
Maintain and organize digital and physical case files
</li>
<li>
Answer and route incoming phone calls; schedule meetings and conference rooms
</li>
<li>
Prepare and process mail, scan and save client documents to digital files
</li>
<li>
Assist with attorney calendars, vendor coordination, and occasional office-wide tasks
</li>
<li>
Support other legal secretaries during busy periods or when coverage is needed
</li>
</ul>
Qualifications:
<ul>
<li>
Associate degree or higher required
</li>
<li>
Minimum 5 years of experience as a Legal Secretary, Legal Administrative Assistant, or Executive Legal Assistant
</li>
<li>
Strong command of legal terminology related to estate planning and probate law
</li>
<li>
Excellent typing, proofreading, grammar, spelling, and math skills
</li>
<li>
Proficient with Microsoft Office Suite and Windows-based systems
</li>
<li>
Strong organizational, communication, and time management abilities
</li>
<li>
Self-starter with the ability to work independently and meet deadlines
</li>
</ul>
Location:
Downtown Pittsburgh, PA (This position requires in-office presence Monday–Friday)
Compensation:
$50,000 – $60,000 per year, based on experience
If you’re a Legal Secretary with experience in Estate Planning law looking for a long-term opportunity in a professional office setting, we’d love to connect. Apply now or refer a qualified colleague!
 Pay Details: $50,000.00 to $65,000.00 per year Search managed by: Katie Soderberg Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

Legal Secretary - Estate Planning

<h3>Job Description</h3>
Job DescriptionJob Summary
The Unit Secretary provides secretarial, reception, and clerical support for the department in compliance with hospital, departmental, and regulatory standards. This role is responsible for communicating patient requests, transcribing physician orders, performing receptionist duties, assisting staff by observing or sitting with patients as necessary, and completing other clerical functions to support quality patient care.
Essential Job FunctionsCommunity Cares Responsibilities
<ul>
<li>
Demonstrates commitment to the Vista Community Cares Program.
</li>
<li>
Consistently uses AIDET communication techniques with patients, families, and coworkers.
</li>
<li>
Follows Standards of Behavior including Attitude, Appearance, Commitment to Co-Workers, Communication, Customer Waiting, Privacy, Responsiveness, Safety Awareness, Service Recovery, and Sense of Ownership.
</li>
</ul>
Department &amp; Regulatory Compliance
<ul>
<li>
Adheres to all hospital and department policies and procedures.
</li>
<li>
Participates in staff meetings, educational sessions, and performance reviews.
</li>
<li>
Demonstrates support for Vista's strategic and operational initiatives.
</li>
<li>
Maintains current knowledge through continuing education and required competencies.
</li>
</ul>
Communication of Patient Requests
<ul>
<li>
Responds promptly to patient call systems.
</li>
<li>
Communicates patient needs effectively to nursing and medical staff.
</li>
<li>
Demonstrates an understanding of patient care needs across the lifespan.
</li>
</ul>
Receptionist Duties
<ul>
<li>
Greets and assists patients, visitors, and staff courteously and professionally.
</li>
<li>
Uses phone and paging systems to contact appropriate personnel.
</li>
<li>
Directs inquiries to appropriate departments or staff members.
</li>
</ul>
Transcription of Physician Orders
<ul>
<li>
Accurately transcribes and enters physician orders according to established procedures.
</li>
<li>
Copies charts and materials as requested.
</li>
</ul>
Clerical and Administrative Duties
<ul>
<li>
Updates admission, discharge, and transfer information in the computer system.
</li>
<li>
Schedules internal and external patient procedures, including transportation arrangements.
</li>
<li>
Maintains department inventory and orders supplies as needed.
</li>
<li>
Generates reports and updates bulletin boards and computer messages.
</li>
<li>
Performs timekeeping responsibilities if assigned.
</li>
</ul>
Patient Observation Support
<ul>
<li>
Observes and ensures the safety of patients at risk of injury.
</li>
<li>
Communicates behavioral changes and maintains accurate documentation.
</li>
</ul>
Other Duties
<ul>
<li>
Performs all tasks in a safe and confidential manner.
</li>
<li>
Completes assigned projects and adapts to changes in workflow and processes.
</li>
</ul>
Minimum Qualifications
Education:
<ul>
<li>
High School Diploma required.
</li>
<li>
Bachelor's degree preferred.
</li>
</ul>
Experience:
<ul>
<li>
Minimum two years of healthcare experience required.
</li>
</ul>
Certifications:
<ul>
<li>
Basic Life Support (BLS) certification preferred.
</li>
</ul>
Skills &amp; Abilities:
<ul>
<li>
Strong verbal and written communication skills.
</li>
<li>
Proficient in multitasking and prioritizing workload.
</li>
<li>
Excellent telephone etiquette.
</li>
<li>
Familiarity with computers and office equipment.
</li>
</ul>
Age of Patients Served:
<ul>
<li>
Demonstrates ability to work with Neonatal, Pediatric, Adult, and Geriatric populations.
</li>
</ul>

Unit Secretary - Telemetry

<h3>Job Description</h3>
Job Description
A well respected New York boutique law firm whose practice centers on all aspects of commercial loan origination and foreclosure litigation and a wide variety of related real estate matters is seeking a highly qualified real estate secretary/paralegal to join their team.
Responsibilities include:
<ul>
<li>Handle all duties related to closings of commercial loans secured by real estate</li>
<li>Review and comment of title insurance commitments, title policies, title endorsements and surveys</li>
<li>Review due diligence documents pertaining to borrowing entities</li>
<li>Review and analyze leases and prepare lease summaries and abstracts</li>
<li>Preparation of foreclosure pleadings and related work</li>
</ul>
Qualified candidates will have:
<ul>
<li>At least five (5) years of recent experience supporting attorneys whose practice focuses on real estate loan originations and/or transactional experience</li>
<li>Strong analytical, organizational and data management skills</li>
<li>Ability to communicate effectively with attorneys and deliver a high standard of customer service in a fast paced environment</li>
</ul>
Position is for our Northport office.
Please send resume and salary requirement to <a href="mailto:admin@hmllaw.com" target="_blank">admin@hmllaw.com</a>.

Real Estate Secretary/Paralegal

<h3>Job Description</h3>
Job Description
<ul>
<li>Sense of compassion and ability to provide gentle care to all patients</li>
<li>Excellent verbal communication skills and phone etiquette</li>
<li>Receive incoming phone calls and schedule appointments; confer with physician and contact patients with instructions when indicated</li>
<li>Register new/existing patients by verifying their insurance, adding their demographic information in our EHR system and scan in documents</li>
<li>Prepare patient for exam by taking vital signs (blood pressure, pulse, temperature), height, weight and recording history of condition as reported by the individual</li>
<li>Assist physician during exams and administer medication under doctor’s direction</li>
<li>Report to attending physician and perform all tasks according to law and compassionate-care standards</li>
<li>Sterilize equipment and follow legal and proper protocol for disposal of medical instruments and waste to ensure a healthy environment for patients and employees</li>
<li>Prepare medical records prior to appointments and ensure all pertinent information, such as lab results and reports, are in the file prior to the physician’s visit</li>
<li>Stock exam rooms and maintain all records for storage and equipment, such as refrigeration logs, medication supply inventory, oxygen availability</li>
<li>Check and maintain equipment as scheduled and when breakdowns occur</li>
<li>Maintain patient confidence by ensuring all privacy paperwork is up-to-date and keeping all details of patient identity and medical history confidential</li>
<li>Seek continuing education as certification requires and stay updated on new techniques and practices, especially when instructed in different methods by administrative staff</li>
<li>Communicate with pharmacies, patients and physicians regarding prescription information and refills</li>
<li>Referral coordination with hospitals and specialists</li>
<li>Assist parents with applying for benefits with DCF: We are an ACCESS site.</li>
</ul>
<ul>
<li>Understanding of injection and phlebotomy procedures</li>
<li>Organization skills and ability to work within a timed schedule to ensure patient flow</li>
</ul>
<ul>
<li>Understanding of medical and anatomical terminology</li>
</ul>
Company DescriptionRozalyn Paschal is dedicated to providing high-quality healthcare to meet the diverse needs of our community. Through the allocation of appropriate services, we are committed to improving the community’s health status by providing a full spectrum of services. This will be achieved by: Providing a caring team of professionals committed to patient/customer satisfaction and continual performance improvement Assuring technologically sophisticated medical care Promoting community health education and disease prevention Working cooperatively with other healthcare providers Operating in an economically prudent manner while assuring full access to all members of the community 
<h3>Company Description</h3>
Rozalyn Paschal is dedicated to providing high-quality healthcare to meet the diverse needs of our community. Through the allocation of appropriate services, we are committed to improving the community’s health status by providing a full spectrum of services. This will be achieved by: \r\n\r\nProviding a caring team of professionals committed to patient/customer satisfaction and continual performance improvement\r\nAssuring technologically sophisticated medical care\r\nPromoting community health education and disease prevention\r\nWorking cooperatively with other healthcare providers\r\nOperating in an economically prudent manner while assuring full access to all members of the community

Medical Assistant - Medical Secretary

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Flexible schedule</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
</ul>
 Benefits/Perks 
<ul>
<li>Careers Advancement Opportunities</li>
<li>Excellent Team Culture</li>
<li>Competitive Compensation</li>
</ul>
Job Summary We are seeking a highly motivated Intellectual Property Paralegal and Legal Secretary to join our team. In this role, you will work under the supervision of our attornies, providing support and ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and carry out a variety of administrative duties. The ideal candidate is hardworking and detail-oriented. Responsibilities 
<ul>
<li>Provide general administrative support </li>
<li>Assistance in the prosecution and filing of trademarks and copyrights</li>
<li>Communicate with clients </li>
<li>Schedule meetings with clients</li>
<li>E-file court documents, coordinate hearings and depositions with opposing counsel</li>
<li>Prepare case-specific documents, including memoranda and briefs</li>
<li>Ensure that case-related documents are well organized and available for review</li>
<li>Attend court sessions and record important information</li>
<li>Maintain and update documentation</li>
</ul>
Qualifications 
<ul>
<li>Previous experience as a Paralelal/Legal Secretary or similar role</li>
<li>Familiarity with legal procedures, terminology, and the court system</li>
<li>Strong verbal and written communication skills</li>
<li>Highly organized with document management experience</li>
<li>Comfortable Microsoft Office and case management software</li>
<li>Ability to multitask and work well under pressure</li>
</ul>

Intellectual Property Litigation Paralegal / Legal Secretary

<h3>Job Description</h3>
Deputy Secretary for First Nations 
Location: Washington, DC or New York, NY or Albany, NY
 
As a member of the New York Executive Chamber, the Deputy Secretary for First Nations serves under the Director of State Operations. The Deputy Secretary is charged with advising the Governor on policies that impact First Nations, and with building and strengthening relationships between our governments. This position works on priorities such as land use, gaming, healthcare, the environment, economic development, and more. It requires frequent travel to indigenous territories. 
 
The Deputy Secretary for First Nations works in close coordination with other Deputy Secretary teams, our Intergovernmental and Federal Affairs teams, and senior agency staff across New York State Government. 
 
Location: Washington, DC, or New York City or Albany, NY
 
Salary: $175,000-$200,000. Rate within stated range is dependent on education and experience.
 
Duties:
<ul>
<li>This position reports to the Director of State Operations.</li>
<li>Regularly briefs the Governor and her senior team on nation priorities. </li>
<li>Responsible for finding opportunities for the Governor to support and strengthen relationships with indigenous peoples across the state. </li>
<li>Organizes the Governor’s visits to territories and convenings with First Nations.</li>
<li>Works in close coordination with Deputy Secretaries and senior agency staff on responding to nation issues and priorities, developing and coordinating new initiatives, and structuring policy conversations.</li>
<li>Prepares and reviews position papers, briefing materials, legislative proposals, budget initiatives, speeches and other such materials as may be required.</li>
<li>Consults with non-governmental agencies, organizations and stakeholder groups.</li>
<li>Frequent travel to nation territories throughout New York State; travel to NYC and Albany as needed.</li>
<li>Performs related duties as requested.</li>
</ul>
 
Minimum Qualifications:
<ul>
<li>A bachelor’s degree and at least 10 years of full-time, professional experience with a focus on public administration, public policy, or related topics with respect to First Nations and indigenous peoples. A Master’s degree in a related field or Juris Doctor may substitute for one year of this experience.</li>
</ul>
 
Preferred Qualifications: 
<ul>
<li>Proven ability to work with cross-functional teams and navigate sensitive political or stakeholder environments.</li>
<li>Excellent strategic thinking, written and verbal communication, and project management skills.</li>
</ul>

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