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<h3>Job Description</h3>
Job Description
RESPONSIBILITIES Responsible for performing an array of secretarial duties to include but not be limited to providing secretarial support to Adult Case Management, Child and Adolescent, and/or Early Childhood Services; scanning documents; typing correspondence and reports; sending, receiving, and forwarding faxes; scheduling appointments as needed. Responsible for data entry and maintaining records on computer. Serve as receptionist as needed. May function without direct oversight in accordance with standard operating procedures.
REQUIREMENTS Minimum Requirements M1: High school diploma or equivalent M2: Minimum of two years of experience working in an office environment M3: Experience with Microsoft Office
Preferred Requirements P1: Associate’s degree in Administrative Support Technology or similar field P2: Experience with Electronic Health Record Software P3: Experience with data entry P4: Experience with transcription
Fingerprints, State and FBI criminal record reports, drug test, and favorable central registry (CANIS) report will be required upon request. Our Agency maintains a drug-free workplace.
Hourly Rate Range $16.87 - $29.52
APPLY AT WWW.DPCS.ORG **PLEASE INCLUDE RESUME WHEN APPLYING**

Senior Secretary - Contract (3386)

<h3>Job Description</h3>
Job Description
Front Desk Receptionist/Secretary: Full-time position for Mental Health Facility in Tampa. Duties include answering multi-line phones, scheduling appointments, data-entry, e-mailing. Must be proficient in computer skills, able to multitask, and work as a team member.
Preferred Bilingual (Spanish and English) - not required
Monday - Friday ( no weekends) 8:30am - 4:00pm
E-mail Resume <a href="mailto:pmg@pmgservices.org" target="_blank">pmg@pmgservices.org</a>

Front Desk Receptionist/Secretary (Tampa)

<h3>Job Description</h3>
Job Description
Qualifications
<ul>
<li>
Entry level position, High level computer knowledge, Communication skills, Excellent attendance, Strong organizational skills
</li>
</ul>
Compensation
 To be discussed based on experience.
 
Hours
 Monday - Friday 8:30am - 5:00pm
 
Responsibilities
<ul>
<li>
As a Clinical Secretary, you will be responsible for performing a variety of administrative tasks within the clinical department to support healthcare professionals in providing quality patient care.
</li>
<li>
Your duties may include, but are not limited to:
</li>
<li>
- Performing EKGs - Obtaining patient medical histories/medications and recording vital signs - Scanning, updating, and maintaining electronic medical records to prepare patients to see a physician.
</li>
<li>
Scheduling appointments
</li>
<li>
Processing incoming faxes.
</li>
</ul>
Skills
To excel in this role, you should possess the following skills:
<ul>
<li>
Knowledge of medical terminology
</li>
<li>
Strong attention to detail and accuracy in documentation
</li>
<li>
Excellent communication skills
</li>
<li>
Ability to provide compassionate patient care
</li>
<li>
Familiarity with medical administrative support tasks, such as scheduling appointments and managing patient records
</li>
<li>
 Ability to work effectively in a fast-paced healthcare environment
</li>
</ul>
Please note that previous experience working in a hospital or similar healthcare setting is preferred.
Benefits
<ul>
<li>
Health insurance 
</li>
<li>
Vision Insurance 
</li>
<li>
Dental Insurance 
</li>
<li>
Paid time off 
</li>
<li>
Sick time off
</li>
<li>
8 paid holidays 
</li>
<li>
401(k) matching 
</li>
</ul>

Clinical Secretary

<h3>Job Description</h3>
Job Description
Job Title: Litigation Secretary
Location: Phoenix, AZ
Industry: Legal
Pay: $75,000–$90,000 annually (depending on experience)
About Our Client:
Addison Group is partnering with a reputable and collegial law firm to hire a Litigation Secretary. This firm maintains a professional yet relaxed environment and values team members who can operate independently. With a small, tight-knit group of attorneys and a low-turnover culture, this is an excellent opportunity for someone looking to join a supportive team that values clarity, autonomy, and strong communication.
Job Description:
The Litigation Secretary will support a team of civil defense litigation attorneys by preparing legal documents, managing schedules and deadlines, coordinating filings, and assisting with trial preparation. The ideal candidate is proactive, highly organized, and comfortable working both independently and collaboratively in a hybrid setting.
Key Responsibilities:
<ul>
<li>Draft, edit, and file legal documents including pleadings, motions, discovery, and correspondence</li>
<li>Manage e-filing in State and Federal courts, adhering to court rules and deadlines</li>
<li>Transcribe dictation, handle document formatting, and prepare trial materials</li>
<li>Coordinate schedules, court dates, meetings, travel, and related logistics</li>
<li>Maintain organized client files and conduct periodic file reviews for closure or off-site storage</li>
<li>Serve as a liaison between attorneys, clients, courts, and opposing counsel</li>
<li>Collaborate with administrative staff across departments to ensure efficiency</li>
<li>Utilize legal technology platforms such as iManage, InTapp, and Chrome River</li>
</ul>
Qualifications:
<ul>
<li>3–5 years of experience as a legal secretary, specifically in civil defense litigation</li>
<li>Proficient with e-filing systems and knowledgeable in court procedures</li>
<li>Strong written and verbal communication skills</li>
<li>Proficiency in Microsoft Office (Outlook, Word, Excel), Adobe, and legal-specific software</li>
<li>Familiarity with BigHand Now or similar systems (training provided if needed)</li>
<li>Ability to work independently, manage priorities, and maintain confidentiality</li>
<li>Typing speed of 70+ WPM preferred</li>
</ul>
Additional Details:
<ul>
<li>Schedule: Monday–Friday, 9:00 AM–5:00 PM (1-hour lunch)</li>
<li>Hybrid Work: 3 days in office / 2 days remote</li>
<li>Overtime: Minimal, but may occur occasionally</li>
<li>Start Date: Targeting start by July 1</li>
<li>Interview Process: Initial video interview with hiring manager, followed by virtual interviews with attorneys</li>
</ul>
Perks:
<ul>
<li>Friendly, low-drama office with a professional yet casual atmosphere</li>
<li>Team of 5 attorneys with a recently hired, collaborative senior counsel</li>
<li>22 days of PTO to start</li>
<li>Comprehensive medical, dental, and vision insurance</li>
<li>Short- and long-term disability insurance</li>
<li>Life insurance and flexible spending accounts</li>
<li>401(k) plan with immediate eligibility and firm-funded pension plan</li>
<li>Commuter benefits and wellness support programs</li>
</ul>
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Litigation Secretary

<h3>Job Description</h3>
Job Description
JOB SUMMARY: Under the general supervision of the Director, and according to established policies and procedures, provides administrative support for assigned patient unit. In doing so, inputs orders in HBO, schedules diagnostic tests and therapies for patients, assembles and maintains patients' charts, answers telephone and intercom calls, providing routine, approved information, and relays other calls and messages. Interviews patient to obtain information necessary to complete the admission process in specific departments.
Shift: Nights 12hrs 6:30p-7a
PRINCIPAL DUTIES AND RESPONSIBILITIES:
1. Consistently supports the hospital's Spirit of Serving Standards in line with the Mission, Vision and Values of St. Joseph Hospital.
2. Follows the St. Joseph Medical Center Guidelines related to the Health Insurance Portability and Accountability Act (HIPAA), designed to prevent or detect unauthorized disclosure of Protected Health Information (PHI).
3. Promotes a culture of safety for patients and Associates through proper identification, proper reporting, documentation and prevention of medical errors in a non-punitive environment.
4. Collaborates with care team to arrange andor assist with administrativeclinical patient needs.
5. Participates in educational and quality improvement activities including the orientation and training of new Associates.
6. Inputs orders from patient records into HBOC and notifies other Associates of orders requiring immediate attention. Completes appropriate requisition forms and informs other departments of ordered diagnostic tests, meals, therapies, and so forth.
7. Greets and directs patients and unit visitors. Maintains customer focused relationships with patients, families and physicians. Answers telephone calls, responds to routine inquiries, and relays other calls and messages. Responds to calls in a professional, customer focused manner and notifies appropriate persons.
8. Participates in measures to prevent exposure to infection pathogens and communicable conditions.
9. Interacts with bed control regarding bed vacancies and placement information.
10. Recognizes age related needs, sensory, and cultural considerations and adjusts care to reflect patient needs and preferences.
11. Assembles medical record for newly admitted patients and maintains current record by filing physician orders and test results, and other relevant documents. Maintains confidentiality of patient records.
Assembles patient records upon discharge, transfer, or death according to pre-established Medical Records Department procedure and route record to Medical Records Department for processing.
12. Accesses other computer applications to provide support to team members meeting continuum of care needs.
13. Keep track of the Stemi logbook.
15. Keep track of the transfer logbook.
WORK EXPERIENCE:
· Experience in Acute Care facility preferred.
LICENSE/REGISTRATION/CERTIFICATION:
· American Heart Association BLS certification is required.
EDUCATION &amp; TRAINING:
· High school diploma or GED. One year work experience in order to complete written forms, comprehend and communicate verbal and written instructions and math skills to order supplies and assemble patient records.
SKILLS:
· Interpersonal skills necessary in order to effectively and cordially interact with patients, families and various patient care personnel when obtaining necessary patient information and explaining Hospital policies and procedures.
· Analytical skills necessary in order to maintain admission and transfer records and gather various Hospital statistics.
· Clerical skills such as typing, computer knowledge and general medical terminology is preferred.
Houston's oldest hospital is GROWING!
 
Welcome to St. Joseph Medical Center (SJMC), Houston's first and only downtown hospital delivering world-class care for the last 137 years and looking forward to the next century of exceptional care to Houstonians when they need us most.
 
Whether it's for a scheduled surgery, the birth of a baby, an unexpected emergency, or an outpatient visit, we have staff available around the clock to provide you access to immediate, quality health care. SJMC has been providing health care services to Greater Houston residents for over 130 years, which should give you great comfort in knowing that we have a great tradition of caring for our community. We strive to meet our patients' expectations and encourage our patients to provide us with feedback on how we can help them have the best experience possible while they're in our care.
 
Over the last years we have expanded our services to include the Advanced Wound Care Center, Comprehensive Cardiac and Vascular Services, the Women's Center, the St. Joseph Maternal Fetal Medicine Center, and a Weight Loss Surgery Program, just to name a few. As you work with our physicians, nurses, case managers, educators, and other staff, you will be guided through your health care journey, from diagnosis to treatment, with compassion every step of the way.
 
Diversity, equity, inclusion, and belonging are at the foundation of the care St Joseph Medical Center provides to our community we are privileged to support in all of our employment practices. We do not discriminate on the grounds of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or expression or any other non-job-related characteristic.

Unit Secretary- Emergency Room

<h3>Job Description</h3>
Job Description
A Las Vegas insurance defense firm seeks an experienced Legal Secretary.
Key Responsibilities:
<ul>
<li>Proficiency in Nevada litigation and court rules is essential.</li>
<li>Computer proficiency, especially in Microsoft Word, is a must.</li>
<li>Prepare and format legal documents.</li>
<li>Manage calendars and handle communications.</li>
<li>Transcription experience is nice to have</li>
</ul>
Qualifications:
<ul>
<li>Proven Legal Secretary experience, preferably in litigation.</li>
<li>Strong transcription and document preparation skills.</li>
<li>Expertise in Nevada litigation procedures.</li>
<li>Highly proficient in Word and other office software.</li>
</ul>
We offer a&nbsp;competitive base salary plus a generous benefits package.

Legal Secretary

<h3>Job Description</h3>
Job DescriptionA trucking company secretary is responsible for managing administrative tasks within the trucking operations, including handling driver paperwork, scheduling deliveries, maintaining vehicle records, answering phone calls, filing documents, coordinating with dispatchers, and ensuring compliance with DOT regulations, all while providing essential office support to the transportation team.&nbsp; Key responsibilities may include:
<ul>
<li>Driver Management:
<ul>
<li>Processing driver logs and hours of service records to ensure DOT compliance.&nbsp; </li>
<li>Maintaining driver files with personal information, licenses, medical certificates, and performance evaluations.&nbsp; </li>
<li>Scheduling driver shifts and assigning trucks to deliveries.&nbsp; </li>
<li>Communicating important information to drivers via phone, email, or text.&nbsp; </li>
</ul>
</li>
<li>Dispatching Support:
<ul>
<li>Assisting dispatchers with load assignments, route planning, and tracking shipments.&nbsp; </li>
<li>Updating delivery schedules and notifying customers of any changes.&nbsp; </li>
<li>Coordinating with third-party logistics providers.&nbsp; </li>
</ul>
</li>
<li>Administrative Tasks:
<ul>
<li>Answering phone calls and directing inquiries to appropriate personnel.&nbsp; </li>
<li>Managing incoming and outgoing mail, including invoices and bills of lading.&nbsp; </li>
<li>Filing important documents and maintaining accurate records.&nbsp; </li>
<li>Creating and updating spreadsheets for tracking deliveries and driver performance.&nbsp; </li>
</ul>
</li>
<li>Compliance Management:
<ul>
<li>Monitoring DOT regulations and ensuring company adherence to standards.&nbsp; </li>
<li>Preparing necessary paperwork for inspections and audits.&nbsp; </li>
<li>Reporting any compliance issues to the appropriate authorities.&nbsp; </li>
</ul>
</li>
<li>Customer Service:
<ul>
<li>Responding to customer inquiries regarding shipment status and delivery details.&nbsp; </li>
<li>Resolving customer complaints and coordinating with relevant departments.&nbsp; </li>
</ul>
</li>
</ul>
Required Skills:
<ul>
<li>Strong organizational and time management skills to handle multiple tasks efficiently.&nbsp; </li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for data entry and report generation.&nbsp; </li>
<li>Excellent communication skills, both verbal and written, to interact with drivers, dispatchers, and customers.&nbsp; </li>
<li>Attention to detail to ensure accuracy in paperwork and compliance with regulations.&nbsp; </li>
<li>Ability to work under pressure and meet deadlines.&nbsp; </li>
</ul>
Relevant Experience:
<ul>
<li>Prior administrative experience in a transportation or logistics industry is preferred.&nbsp; </li>
<li>Knowledge of DOT regulations and trucking industry standards is beneficial.</li>
</ul>

Trucking Department Secretary

<h3>Job Description</h3>
Job Description???? We're Hiring: Bilingual Receptionist
Location: Providence, RI, Pawtucket, RI and/or Central Falls, RI *please note you could be placed at any of our sites located in these 3 cities* Reports To: Administrative Support Supervisor Employment Type: Full Time- Monday through Friday, 8 hour shifts
Pay: 15.20/hr
Children’s Friend is seeking a warm, organized, and dependable Bilingual Receptionist to be the first point of contact for our clients, visitors, and staff. As the face of our organization, you will play a vital role in creating a welcoming environment while providing essential administrative support and ensuring smooth daily operations.
???? What You’ll Do:
<ul>
<li>
Greet visitors and clients with professionalism and compassion.
</li>
<li>
Answer and direct incoming calls, including appointment cancellations.
</li>
<li>
Maintain reception logs, calendars, and sign-in sheets.
</li>
<li>
Provide administrative support and assist with bilingual translations.
</li>
<li>
Operate office equipment and follow daily opening/closing procedures.
</li>
<li>
Sort and distribute mail and manage office supply inventory.
</li>
<li>
Fill in at other Children’s Friend locations as needed.
</li>
</ul>
???? What You Bring:
<ul>
<li>
High School diploma or GED.
</li>
<li>
Bilingual fluency (English/Spanish required).
</li>
<li>
Proficiency in Microsoft Office (Word, Excel, Outlook).
</li>
<li>
Strong interpersonal and communication skills.
</li>
<li>
Ability to work independently, multitask, and maintain confidentiality.
</li>
<li>
Reliable transportation and willingness to work across multiple locations.
</li>
</ul>
???? Why Children’s Friend?
At Children’s Friend, we are proud to be a mission-driven organization that values diversity, inclusion, and teamwork. Our employees are passionate about serving families and communities, and we support that dedication through a collaborative environment and room for growth.
???? Equal Opportunity Employer
We are committed to equity and diversity in the workplace. If you require accommodations during the application process, please contact us at <a href="mailto:talent@cfsri.org" target="_blank">talent@cfsri.org</a>.
Children’s Friend offers a comprehensive benefits package that includes the following:
<ul>
<li>Medical Dental and Vision coverage </li>
<li>Employer contributions to the 403(b) plan</li>
<li>Employer-paid Life and Disability insurance </li>
<li>Flex Spending Accounts </li>
<li>12 Holidays </li>
<li>Competitive Vacation Benefits </li>
<li>Training and Professional Development </li>
<li>Education Assistance </li>
<li>Student Loan Repayment Assistance </li>
</ul>

Bilingual Receptionist/Secretary

<h3>Job Description</h3>
Job Description
The position of the Church Administrator/Secretary is a very special ministry and very important in a church setting. This person reports directly to the Pastor and will perform clerical and administrative functions in order to represent the church in a positive manner.
Position Responsibilities, But Are Not Limited To:
<ul>
<li>Receptionist -a) Telephone present positive, warm image; screen calls and take messages. b) Drop-ins - screen according to schedule of Pastor.</li>
<li>Maintain and organize Church Administrator/Secretary Office.</li>
<li>Order and inventory supplies and equipment.</li>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests.</li>
<li>Answer inbound telephone calls.</li>
<li>Prepare and print all documents needed for Sunday worship including bulletins.</li>
<li>Notify Pastoral Staff of member hospitalizations, deaths, etc.</li>
<li>Perform any other administrative tasks that are assigned.</li>
<li>Ability to work 20 hours per week from 9:00 AM to 2:00 PM Monday - Thursday.</li>
</ul>
Qualifications:
<ul>
<li>Highschool Diploma or GED equivalent with work-related experience</li>
<li>Previous experience in office administration or other related fields</li>
<li>Proficency in the use of standard microsoft office tools (computer and keyboard)</li>
<li>Proficiency in the use of multi-function copier</li>
<li>Ability to prioritize and multitask.</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
<li>Should be ever conscious of the need for confidentiality concerning financial records, counseling situations, personnel matters, and health matters, etc. of congregational participants which should be kept private unless given authorization to disclose.</li>
</ul>

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