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<h3>Job Description</h3>
ABOUT US
At STAFFED INC., we're not just a staffing agency; we're architects of meaningful, lasting connections. Headquartered in the pulsating heart of New York City, our work stretches across the nation, pairing the world's leading brands with incredibly diverse talent. We specialize in temp staffing and temp-to-perm/perm recruiting within the experiential marketing, events, hotels, hospitality, catering, venues, fashion, retail, and luxury sectors. This is where opportunity meets community, and it's all orchestrated with polished professionalism.
 
ROLE SUMMARY
STAFFED INC. is seeking an entrepreneurial and results-driven leader to join our senior leadership team as the HR Director. This role will head our People &amp; Talent function, overseeing all facets of human resources, executive search, high-volume recruiting, and people operations for both field and corporate teams. With a focus on cultivating an inclusive, people-first culture, you will set the strategic direction for talent acquisition, build strong internal partnerships, and continuously refine our HR policies and processes to ensure we deliver an exceptional employee experience.
As HR Director, you will develop and drive integrated HR strategies that address immediate business priorities while laying a foundation for sustainable, scalable growth. Leading a team of recruiters, sourcers, and HR professionals, you will spearhead the full-cycle recruitment process for pivotal roles—from senior-level executives to our nationwide field staff—while ensuring compliance, streamlined operations, and alignment with STAFFED INC. 's mission and values.
 
JOB RESPONSIBILITIES
Strategic Leadership &amp; Workforce Planning
<ul>
<li>Develop &amp; execute HR and recruitment strategies that align with STAFFED INC.’s business goals and values, ensuring a robust and inclusive talent pipeline.</li>
<li>Partner with executive leadership to forecast organizational needs, define headcount plans, and implement scalable processes that support a dynamic, growing company.</li>
<li>Set and monitor key performance indicators (KPIs) in recruiting, retention, and people operations, adjusting strategies to drive continuous improvement and optimize resources.</li>
<li>Leverage HR analytics to deliver insights around market trends, compensation, and forecasting, providing data-driven recommendations that inform overall business strategy.</li>
</ul>
Recruitment &amp; Talent Acquisition
<ul>
<li>Own full-cycle recruitment, including sourcing, screening, interviewing, and negotiation, ensuring a high-touch candidate experience from initial contact to hire.</li>
<li>Oversee multi-functional recruiting operations, managing corporate and field recruiters, sourcers, and project managers to achieve hiring targets and align talent strategies with organizational goals.</li>
<li>Drive innovative sourcing practices, employing social media, proactive searches, and referral networks to build robust pipelines of high-caliber, diverse talent.</li>
<li>Curate and manage a broad professional network, staying current on market trends and acting as a key brand ambassador for STAFFED INC.’s employer value proposition.</li>
</ul>
HR Compliance &amp; People Operations
<ul>
<li>Create and maintain HR policies in compliance with multi-state and federal labor laws, ensuring consistent application across both corporate and field teams.</li>
<li>Manage compensation and benefits strategy in alignment with business objectives, regularly benchmarking to remain competitive in the marketplace.</li>
<li>Oversee payroll processes and ensure accurate, timely delivery across a national workforce, collaborating with Finance and Operations to maintain operational excellence.</li>
<li>Champion diversity, equity, and inclusion initiatives, embedding inclusive practices into every stage of the employee lifecycle.</li>
</ul>
Team Management &amp; Development
<ul>
<li>Lead, mentor, and develop a team of recruiting and HR professionals, fostering a culture of continuous learning, collaboration, and top-tier service delivery.</li>
<li>Set clear performance goals for team members, regularly evaluating results and providing constructive feedback to nurture career growth.</li>
<li>Encourage operational excellence by identifying and implementing best practices, standardized processes, and consistent evaluation methods across all HR and recruitment functions.</li>
</ul>
Cross-Functional Collaboration
<ul>
<li>Collaborate with Finance &amp; Operations to forecast and manage headcount, maintain budgetary discipline, and ensure alignment on staffing needs.</li>
<li>Partner closely with Sales, Account Operations, and People Partners to deliver seamless onboarding, leadership &amp; hospitality trainings, and engagement programs for employees at all levels.</li>
<li>Implement metrics &amp; reporting frameworks, offering regular updates to executive leadership on hiring progress, market insights, and operational efficiencies.</li>
</ul>
 
QUALIFICATIONS
<ul>
<li>Bachelor’s degree in Human Resources, Business Administration, or a related field.</li>
<li>10+ years of experience in full-cycle recruiting and HR.</li>
<li>2+ years of executive or senior-level recruiting experience, preferably handling highly specialized or creative/hospitality industry roles.</li>
<li>Demonstrated success in multi-state HR compliance, including labor laws, payroll, and benefits administration.</li>
<li>Track record of building effective recruiting strategies, including advanced sourcing and talent marketing.</li>
<li>Exceptional communication skills, with the ability to influence, negotiate, and build strong relationships across all levels of the organization.</li>
<li>Advanced proficiency with ATS platforms, LinkedIn Recruiter, and other sourcing tools; familiarity with Bullhorn, Hubspot, or similar systems is a plus.</li>
<li>Highly organized and detail-oriented, with a proactive, results-driven mindset.</li>
<li>Being bilingual in Spanish is a plus.</li>
</ul>
 
PREFERRED SKILLS
<ul>
<li>Proven ability to implement technology solutions or operating model changes that enhance recruiting efficiency.</li>
<li>Deep exposure to enterprise workforce planning, including headcount and location strategy.</li>
<li>Strong bias for action, with the agility to iterate quickly in a fast-paced environment.</li>
<li>Experience building for scale, applying structured methodologies to drive predictable, repeatable hiring outcomes.</li>
<li>Capacity to navigate ambiguity, bringing structure to unrefined processes and delivering consistent results.</li>
</ul>
 
BENEFITS
<ul>
<li>STAFFED INC. Sales Commission Structure</li>
<li>Comprehensive Healthcare Benefits (Medical, Dental, &amp; Vision)</li>
<li>Health Care FSA</li>
<li>Commuter Benefits</li>
<li>Paid Time Off</li>
<li>Hybrid (Remote + In-Office) Work Schedule</li>
</ul>
 
EQUAL OPPORTUNITY EMPLOYER
Diversity, equity, and inclusion are at the center of what we do. We are committed to fostering a workforce that feels empowered and valued, not regardless of, but in celebration of identity and background. We understand the importance and impact of bringing different ideas and perspectives to the conversation while serving clients and engaging in partnerships within various industries.
 
We not only embrace diversity and inclusion, we thrive on it. Our goal is to continue building a team where members of different views, skills and passions, can show up to work authentically as themselves. Our approach is to equip our teams with the best training and resources to excel in whatever role they are in - supporting an inclusive and diverse environment.
 
DISCLAIMER
The duties and responsibilities described in this job description are not a comprehensive list. 
Additional tasks not listed above may be assigned and the scope of the job may change as necessitated by business demands. 
 
While STAFFED INC. appreciates all applicants, only those qualified will be contacted. We thank you for your interest and look forward to connecting with you!

Human Resources Director

<h3>Job Description</h3>
Job Title: Recruiting Coordinator (12-Month Contract)
Location: San Francisco, CA (Hybrid: Onsite Mon–Wed, Remote Thurs–Fri)
Pay Rate: $38.00 – $41.82/hour
Work Hours: 40 hrs/week + 5–10 hrs/week overtime potential (OT may be completed remotely post-office hours)
Contract Duration: 12 months
 
Russell Tobin is currently hiring for a Recruiting Coordinator to join the Talent team of one of our clients, a pioneering AI research and development company at the forefront of building transformative technology for global impact! This organization is shaping the future of artificial intelligence, committed to bold innovation, rapid iteration, and mission-driven outcomes. In this role, you’ll own the scheduling lifecycle, partner with internal teams, and play a key part in making every candidate interaction seamless and professional across technical and non-technical hiring.
 
This is a high-impact, high-volume coordination role that requires sharp attention to detail, exceptional communication skills, and the ability to manage multiple moving pieces in a fast-paced, ever-evolving environment. The ideal candidate will have experience supporting recruitment at top tech companies or fast-paced startups.
 
Responsibilities:
 
<ul>
<li>Own end-to-end scheduling for evergreen and specialized hiring needs across technical, engineering, and corporate functions</li>
<li>Serve as a key point of contact for candidates, ensuring all communication (written and verbal) is timely, professional, and welcoming</li>
<li>Partner with recruiters, interviewers, and leadership to ensure seamless interview execution and candidate touchpoints</li>
<li>Manage candidate travel and reimbursement logistics (including international scheduling)</li>
<li>Greet and host candidates both virtually and in person, ensuring a warm and polished experience</li>
<li>Support senior and executive-level hiring coordination in collaboration with the Executive Operations team</li>
<li>Troubleshoot scheduling challenges, identify process improvements, and help streamline recruitment workflows using data and tools</li>
</ul>
 
Qualifications:
 
<ul>
<li>2–3 years of recruiting coordination experience at a top-tier tech company or high-growth startup</li>
<li>Strong proficiency in Google Workspace (Meet, Calendar, Docs), Slack, and applicant tracking systems like Ashby</li>
<li>Proven ability to manage 100–200+ interviews per month</li>
<li>Meticulous attention to detail and highly organized work style</li>
<li>Excellent communication skills with a polished, professional tone when interacting with candidates and internal teams</li>
<li>Adaptability in high-growth, “scrappy” environments without rigid structure (must thrive in ambiguity)</li>
</ul>
Nice-to-Haves:
<ul>
<li>Experience scheduling with tools like Guide</li>
<li>Understanding of AI, ML, or broader tech landscapes to engage candidates</li>
<li>Familiarity with process automation tools used in recruiting coordination</li>
<li>Exposure to both technical and non-technical recruiting functions</li>
</ul>
 
If interested and to learn more, apply today!

Recruiting Coordinator

<h3>Job Description</h3>
Executive Assistant to Sr. Director, Accounting &amp; Finance
Location: Houston, TX
Industry: Fortune 200 Oil &amp; Gas Company
Reports To: Sr. Director, Accounting &amp; Finance
 
Position Summary
We are seeking a highly organized, resourceful, and proactive Executive Assistant to provide comprehensive support to the Sr. Director of Accounting &amp; Finance at a leading Fortune 200 Oil &amp; Gas organization. The ideal candidate will excel in managing complex schedules, coordinating multi-faceted projects, and facilitating clear communication between the Sr. Director, department leaders, and external partners. This role requires exceptional attention to detail, discretion, and the ability to operate with speed and accuracy in a fast-paced environment.
Bilingual proficiency in English and Spanish is strongly preferred, as this position involves correspondence and collaboration with diverse teams across regions.
 
Key Responsibilities
Administrative &amp; Calendar Management
<ul>
<li>Manage and maintain a dynamic executive calendar, prioritizing and resolving scheduling conflicts with minimal oversight.</li>
<li>Coordinate internal and external meetings, including cross-departmental sessions, vendor engagements, and leadership reviews.</li>
<li>Prepare and distribute agendas, presentations, and meeting materials in advance.</li>
</ul>
Project Coordination &amp; Communication
<ul>
<li>Track progress of key departmental initiatives and provide regular status updates to the Sr. Director.</li>
<li>Act as a liaison between the Sr. Director and leadership teams, ensuring clear, concise, and timely communication.</li>
<li>Draft, proofread, and translate (English/Spanish) executive correspondence, memos, and reports.</li>
</ul>
Operational Support
<ul>
<li>Organize travel arrangements, including domestic and international itineraries, accommodations, and expense reporting.</li>
<li>Support budget tracking and invoice processing for executive-related expenditures.</li>
<li>Maintain organized filing systems (digital and physical) for key documents, ensuring confidentiality and compliance.</li>
</ul>
Relationship Management
<ul>
<li>Build and maintain strong relationships with internal stakeholders, external partners, and senior leadership teams.</li>
<li>Screen and manage inbound requests, ensuring high-priority matters receive prompt attention.</li>
</ul>
 
Qualifications &amp; Skills
Required Qualifications:
<ul>
<li>Minimum 3-5 years of executive assistant or senior administrative experience, ideally supporting a C-suite or senior leader in finance, accounting, or operations, or in a project coordinator or Project management function</li>
<li>Proven experience handling confidential information with discretion.</li>
<li>Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams, SharePoint).</li>
<li>Exceptional organizational and time management skills with the ability to manage multiple priorities under pressure.</li>
<li>Strong written and verbal communication skills in both English and Spanish.</li>
</ul>
 
Preferred:
<ul>
<li>Experience in the Oil &amp; Gas or Energy sector.</li>
<li>Familiarity with finance-related documentation and reporting.</li>
<li>Prior experience in a Fortune 500 or similarly fast-paced corporate environment.</li>
</ul>

Executive Assistant

<h3>Job Description</h3>
Job Title: Senior Business Cooperation Associate
Location: Fontana, CA - Onsite
 
This Business Associate role will act as an assistant to the President of JD Logistics Americas and will play a key role in achieving our expansion goals in the Americas.
 
PLEASE NOTE: Strongly prefer candidates with Consulting background and Supply Chain Industry experience.
 
Job Responsibilities:
• Liaison &amp; Coordination: Serve as a crucial bridge between the President, internal departments, external partners, and clients in the US market. Ensure seamless communication and information flow to support smooth business operations. Organize and execute high - level internal and external business meetings, including agenda preparation, venue arrangement, and follow - up on meeting outcomes.
 
• Market Research: Conduct in - depth research on the US logistics market, tracking industry trends, competitor activities, and potential business opportunities. Provide regular reports and actionable insights to aid the President in strategic decision - making. Analyze market data to help formulate business strategies for partnerships and growth.
 
• Negotiation Support: Participate in business negotiations with partners, clients, and suppliers under the President's guidance. Prepare essential materials such as market analysis, competitor comparisons, and proposed cooperation terms. Assist in drafting, reviewing, and finalizing cooperation agreements, ensuring compliance with US laws and protecting company interests.
 
• Relationship Management: Represent the company and the President at external events to maintain a positive corporate image. Build and nurture relationships with industry associations, government agencies, and key stakeholders. Handle public relations matters related to the President, including media inquiries and industry conference participation.
 
Qualifications:
<ul>
<li>Education: Bachelor’s degree or higher in business - related fields; master’s preferred.</li>
<li>Experience: 3 - 5 years of relevant work experience, international business being highly desirable.</li>
<li>Experience in executive support is a plus.</li>
<li>Language: Fluent in English (written and spoken); proficiency in other languages is an advantage</li>
</ul>
 
Skills: 
<ul>
<li>Strong communication, negotiation, and analytical skills. </li>
<li>Proficient in office software. </li>
<li>Excellent organizational and time management abilities, with high confidentiality and professionalism. </li>
<li>Familiarity with US business culture and logistics regulations is required</li>
<li>Willingness to travel frequently as needed.</li>
</ul>

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