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<h3>Job Description</h3>
Job Description
Contractor Position: Please note, this will be a contracted position with our client, Gilead Sciences (August 2025 - December 2025 and maybe through 2026). Learn more about Gilead Sciences here: <a href="https://www.gilead.com/" target="_blank">https://www.gilead.com/</a>.
Job Overview: 
<ul>
<li>Responsible for project management and coordination of all event planning logistics pertaining to US Medical Affairs External Programs, mainly to Advisory Meetings</li>
<li>Use Gilead project management software (Asana) and templates to effectively manage simultaneous programs from the US Medical Affairs Meeting &amp; Events team</li>
<li>Coordinate and process external speaker contracts, payments, and reporting pertaining to US Medical Affairs Meeting &amp; Events Team</li>
<li>Provide onsite support during US Medical Affairs meeting &amp; Events programs to ensure accurate execution of program plans</li>
</ul>
Tasks: 
<ul>
<li>Collaborate with the US Medical Affairs team to forecast upcoming programs and provide project plans on all relevant projects</li>
<li>Maintain all calendars and communication for internal and external audiences of the US Medical Affairs events, including but not limited to Advisory Meetings</li>
<li>Manage the venue sourcing, selection, and management process pertaining to US Medical Affairs external programs. Management of venue responsibilities include but not limited to; contract reviews, food and beverage orders, space set-up and audio-visual order</li>
<li>Maintain Gilead’s project management software (Asana) up to date with project details including capture of key project deadlines and milestones</li>
<li>Maintain detailed program budget sheets and ensure accurate and timely budget reconciliation process</li>
<li>Develop, test, and launch registration platforms pertaining to Medical Affairs programs, which may include hotel and air coordination for HCP attendees</li>
<li>Develop and print any necessary onsite materials</li>
<li>Ensure all documentation for program management is captured and achieved accordingly for relevant programs.</li>
<li>Maintain the appropriate documentation and approvals for all necessary programs, including use of Veeva Events Management system</li>
<li>Travel to and provide onsite delivery of US Medical Affairs programs</li>
</ul>
Qualifications/ Desired Skills:
<ul>
<li>Demonstrate developing skills within analytical expertise, influence, and initiative:
<ul>
<li>Initiative within planning and proactivity – operates outside the scope of expectations and is pro-active in taking on additional cross-functional responsibilities to improve efficiencies.</li>
<li>Strategic thinking – demonstrates strategic orientation by recognizing simpler patterns in complex situations and projecting outcome.</li>
<li>Pro-actively identifies gaps and increases efficiencies in current standard operating processes.</li>
<li>Proficient in Microsoft Office suite.&nbsp; Comfortable embracing new technologies and digital tools such as financial management, work order management and mobile app technologies</li>
<li>Experience with Sharepoint, SAP/Ariba advantageous</li>
</ul>
</li>
<li>Must have demonstrated excellence in negotiating vendor contracts and managing vendors</li>
<li>Must have demonstrated excellence in managing multiple, simultaneous, complex projects</li>
<li>Must have demonstrated excellence in providing customer service and establishing effective working relationships with a diverse range of internal and external key stakeholders.</li>
<li>Must have demonstrated excellent communication and problem-solving skills</li>
<li>Must have demonstrated excellence in working independently under pressure</li>
<li>Must have demonstrated success in supervising the tasks of more junior employees</li>
<li>Must have experience in giving formal presentations to internal groups or departments</li>
<li>Execution and problem-solving skills under pressure is core to this role.</li>
</ul>
Specific Education and Experience Requirements:
<ul>
<li>Requires a minimum of 2-years relevant experience in the project planning.</li>
<li>Pharmaceutical or health care industry an advantage.</li>
</ul>
Company DescriptionBryan Allen Events (BAE) specializes in producing corporate events such as product launches, meetings, conventions, and road shows. Our team at BAE has been built to reflect confidence, attention to detail and strong work ethic in all we do. We are experienced and enthusiastic about creating amazing experiences for clients and attendees alike. We live for the excitement of taking on projects and giving our clients and their events the utmost care. Each of our team members has extensive knowledge and poise in the industry while individually bringing something unique to the table. For more information visit us at <a href="http://www.bryanallen.com" target="_blank">www.bryanallen.com</a>. 
<h3>Company Description</h3>
Bryan Allen Events (BAE) specializes in producing corporate events such as product launches, meetings, conventions, and road shows. Our team at BAE has been built to reflect confidence, attention to detail and strong work ethic in all we do. We are experienced and enthusiastic about creating amazing experiences for clients and attendees alike. We live for the excitement of taking on projects and giving our clients and their events the utmost care. Each of our team members has extensive knowledge and poise in the industry while individually bringing something unique to the table. For more information visit us at <a href="http://www.bryanallen.com" target="_blank">www.bryanallen.com</a>.

Corporate Event Planner

<h3>Job Description</h3>
Job Description
Do you have a passion for creating events and making long-lasting memories for your clients? Mugwump Productions is seeking an Assistant Project Manager!
 What is in it for you
<ul>
<li>Paid time off</li>
<li>Medical, Dental and Vision Insurance, 401K</li>
<li>Starting at $40,000 + Bonus Plan</li>
<li>Team focused culture</li>
<li>Opportunity to develop your talent and grow within our company</li>
<li>Complementary tickets to events including the Jacksonville Icemen Hockey Games, Jumbo Shrimp Baseball Games, and Special events.</li>
</ul>
What you will be doing:
<ul>
<li>Assisting with the organizing event décor productions for high profile corporate events from initial design to event day, including meetings with clients to determine needs, budget, designing, and building quotes, coordinating vendors and venues, oversee loading of trucks, on-site management set-up, and execution.&nbsp;</li>
<li>Create floor plans, design stage sets, and coordinate with venue for internal and external planning.</li>
<li>Assist with pre/post-conference meetings with clients and pertinent departments to confirm relevant information.</li>
<li>Guide pre-planning and client deadlines for seamless execution of event details.</li>
<li>Work closely with technical, warehouse, marketing, sales, and project management teams.</li>
<li>In collaboration with the Production Manager, ensure there is adequate staff scheduled for set-up/strike of the events.</li>
<li>Participate in design reviews with internal staff, clients, and consultants.</li>
<li>Oversee and assist with load-on and load-out for events.</li>
<li>Be the liaison onsite for your client and technician team to maintain the highest level of customer service.</li>
<li>Attend weekly meetings providing status reports on upcoming and previous events as required.</li>
<li>Preparation and management of job costing to ensure cost-effectiveness.</li>
</ul>
Your experience and skills include:
<ul>
<li>At least 1-2 years of event experience.</li>
<li>Creative and passionate about events.</li>
<li>Overall knowledge of the event industry.</li>
<li>Proficient in creating budgets and understanding of profit and loss statement.</li>
<li>Advanced verbal, and written communication skills.</li>
<li>Previous management experience and innate leadership abilities.</li>
<li>Detail-oriented, organized, and able to multi-task.</li>
<li>Able to work in a high energy, high-pressure environment.</li>
<li>Excellent interpersonal and communication skills, a team player.</li>
<li>Able to work weekends and evenings.</li>
<li>Flex Software Program, or the ability to quickly learn new computer programs.</li>
<li>Proficiency in general office equipment.</li>
<li>Hospitality degree or experience is desirable.</li>
</ul>
Your team and working environment:
Mugwump Productions is based in Jacksonville, FL and has a second location in Daytona Beach, FL. Our corporate Jacksonville office is where you will spend office days planning and collaborating with the team is in a newly built building conveniently located near the Town Center (off 295 &amp; Beach Blvd.).&nbsp;
 Our commitment to Diversity &amp; Inclusion: We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.
 Why work for Mugwump Productions? We are far more than an event company. We are a community of passionate, creative people who love building and executing ideas from the ground up. Project Managers are a little bit like “adrenaline junkies” who feed of the energy of events. A lot of companies say they have a “great culture”, but we have over 10 people who have been with the company for over 8 years, some being here for 25 years, which shows what kind of culture we truly have. We are excited that our team is growing and hope you will be a part of it!
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Event Planner Assistant

<h3>Job Description</h3>
Job DescriptionWho We Are Prowess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define, manage, benchmark, and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients’ technologies, their customers, and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients’ businesses, so we can add value at every stage of engagement to help them succeed. Who You Are Prowess Consulting is looking for a Corporate Event Planner to support an industry-leading Seattle-area enterprise client’s interoperability compliance program. This is an exciting opportunity to put your event planning skills to work by helping support plan for in-person and hybrid events for customers, partners, and end users. This is a full-time rolewith Prowess Consulting. To be considered for this role, you must reside in the greater Seattle area, and you must be willing and able to work in our client’s Redmond-based offices up to 3 days per work or as needed. International travel may be required to support events in person. No third-party agencies, please. The Role and Responsibilities
<ul>
<li>Define and drive fiscal year event strategy </li>
<li>Ensure event initiatives align with broader organization and company objectives</li>
<li>Identify trends and risks per Support insights and metrics and event customer engagements</li>
<li>Internal and external stakeholder engagement: Establish connections and trust and cultivate collaboration with the key internal partner and external partners. </li>
<li>Management and reporting:
<ul>
<li>SLT and stakeholders reporting&nbsp;- monthly and quarterly syncs with CVPs, update slides for deck, present slides.</li>
<li>Event reports and communication (pre and post event).</li>
<li>Weekly syncs with Event stakeholders (support and test), weekly syncs with Support, bi-weekly syncs with budget champion, bi-weekly syncs with other primary teams.</li>
</ul>
</li>
<li>Support events, both onsite and virtual, by driving communications (internal and customer-facing), registration, food and beverage, shipping, logistics, pre-event, day of and post-event activities</li>
<li>Collaborate closely and maintain regular communication with regional subsidiaries across Asia, Africa, Europe, and other regions to ensure efficient and successful execution of event and project objectives</li>
<li>Manage event timelines, agendas, and schedules</li>
<li>Coordinate and develop collateral and marketing materials (invitations, logos, surveys, registration forms, PowerPoint templates, etc.)</li>
<li>Manage facility coordination (room reservations, communications, confirmations, etc.)</li>
<li>Manage speaker, attendee, and stakeholder coordination, communication, and management</li>
<li>Lead the creation and development of content and talk track for a director-level keynote session</li>
<li>Manage attendees (internal and external) meeting space, registrations, meal requirements, etc.</li>
<li>Develop surveys (pre- and post-event) and information pages on SharePoint to inform internal and external groups</li>
<li>Manage registration</li>
<li>Develop and coordinate end-of-event report that contains images of the event, a wrap-up of activities, issues encountered, sessions delivered, etc.</li>
<li>Upload event content to external resources (videos, slides, etc.)</li>
<li>Keep the internal SharePoint page organized and maintained with the event information (catering spreadsheets, presentations, registrations, etc.)</li>
</ul>
Qualifications
<ul>
<li>3-5 years’ experience helping to plan events for corporate clients and customers</li>
<li>Bachelor’s degree or higher</li>
<li>Must be comfortable communicating directly with Corp or Exec level VPs</li>
<li>Be comfortable with ambiguous requirements in a fast-paced environment – taking ownership of event details and logistics and responding to last minute requests </li>
<li>Ability to understand basic technical concepts to effectively communicate with broader team, to author relevant and interesting external communications, and to </li>
<li>Familiarity with Microsoft Office products including SharePoint and Excel </li>
<li>Proficient in developing public, customer facing, written communications as well as professional communication to various levels of management relating to event activities </li>
<li>Familiar with Facebook, twitter, blogging and general marketing skills </li>
<li>Strong coordination and collaboration skills with fundamental project management comprehension </li>
<li>Highly organized</li>
<li>Attention to detail and follow-though. Fast reaction to immediate issues with quick escalation and clear communication. </li>
</ul>
Additional Details
<ul>
<li>The pay range offered for this position is $75,000 – 85,000 per year. </li>
</ul>
Prowess Consulting is an equal-opportunity employer, and diversity is a core value for us. We are a Minority/Women-owned Business Enterprise (WMBE) in Washington, and we committed to diversity, equity, and inclusion. At Prowess Consulting, we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees.&nbsp;We provide a well-rounded benefits package including health insurance, flexible spending account, life and disability insurance, paid time off, and retirement plan investing.&nbsp;For more information, please visit <a href="http://www.prowessconsulting.com" target="_blank">www.prowessconsulting.com</a> &nbsp;
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Corporate Event Planner (hybrid)

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Company parties</li>
<li>Dental insurance</li>
<li>Employee discounts</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul>
 Event Planner and Fundraiser - The CSG Foundation Full-Time | Hybrid About the Organization The CSG Foundation provides financial assistance to individuals in need of speech therapy, occupational therapy, educational, and related services so they can access essential supports. Our mission is to remove financial barriers to life-changing care and ensure that no patient is turned away because of temporary financial hardship. Through the Foundation, we also advance our mission by raising funds to expand access to care, investing in the next generation of providers, &amp; increasing public awareness of the vital role that speech, education, and therapeutic services play in improving quality of life. Our events include black-tie galas, donor receptions, &amp; internal celebrations. Each is executed with the highest level of professionalism, combining aesthetic excellence with measurable outcomes. We are seeking an experienced Event Planner &amp; Fundraiser with a proven background in high-end event production, corporate &amp; nonprofit event planning, &amp; fundraising to lead the planning &amp; execution of both Foundation initiatives and company-wide events. Position Overview The Event Planner &amp; Fundraiser will oversee the strategic planning, management, and execution of events for both Celebrations Speech Group and The CSG Foundation. This includes fundraising galas, donor cultivation events, appreciation receptions, awareness campaigns, professional development gatherings, staff appreciation events, and milestone celebrations. This position requires a candidate with exceptional organizational skills, an elevated design sensibility, and the ability to manage multiple priorities while delivering events that meet brand, fundraising, and organizational objectives. The role will collaborate with executive leadership, the CSG Foundation Board, and internal teams to ensure each event advances the organizations mission, strengthens relationships, and enhances community and staff engagement. Event Planning &amp; Production 
<ul>
<li>Develop and manage event plans, budgets, and timelines.</li>
<li>Source and manage venues, catering, dcor, entertainment, and AV.</li>
<li>Coordinate all event elements, including invitations, themes, catering, and activities.</li>
<li>Oversee logistics including vendor contracts, staffing, and guest experience.</li>
<li>Ensure seamless execution from preparation through follow-up.</li>
</ul>
Fundraising &amp; Donor Engagement 
<ul>
<li>Develop sponsorship packages and fundraising strategies.</li>
<li>Coordinate silent auctions, raffles, live appeals, and other fundraising mechanisms.</li>
<li>Track and evaluate event fundraising performance and ROI.</li>
<li>Support donor cultivation through strategic event design and execution.</li>
</ul>
Collaboration &amp; Communication 
<ul>
<li>Work with marketing to ensure consistent event branding and promotion.</li>
<li>Partner with internal teams, departments, and board members on event objectives.</li>
<li>Provide clear communication on event goals, status, and deliverables.</li>
</ul>
Qualifications 
<ul>
<li>5+ years professional event planning experience, with at least 3 years in fundraising galas or donor events.</li>
<li>Demonstrated success in exceeding fundraising targets.</li>
<li>Strong vendor management, negotiation, and budget oversight skills.</li>
<li>Excellent organizational skills and attention to detail.</li>
<li>Ability to manage multiple fast-paced projects and remain composed under pressure.</li>
<li>Strong communication skills to engage donors, sponsors, and community leaders.</li>
</ul>
Compensation &amp; Benefits 
<ul>
<li>Salary range: $68,640$80,000 annually, DOE.</li>
<li>Hybrid work arrangement.</li>
<li>Medical, dental, vision, and life insurance.</li>
<li>Retirement plan.</li>
<li>Paid sick leave and PTO.</li>
<li>Employee discount perks program (travel, childcare, education, auto, home, tax prep, and more).</li>
<li>Employee Assistance Program (EAP).</li>
<li>Continuing education reimbursement.</li>
</ul>
Application Process Submit your resume and examples of past high-end fundraising events you have produced. Applications are reviewed on a rolling basis until the position is filled. Apply today and our Talent Acquisition team will reach out directly! 
Flexible work from home options available.

Event Planner and Fundraiser

<h3>Job Description</h3>
Job Description
Family Service Directors serve families with care and compassion, while educating and guiding them through the process of making informed decisions for At-Need Funeral products and services.
Family Service Directors will demonstrate by example, CFCS’ Core Values–Share the Journey, Serve with Care, and Make It Happen–in all their dealings with families, staff, and internal/external contacts.
Reporting to the Location Manager, Family Service Directors interact with families, Funeral Assistants, Preparation Room staff, and many other internal/external personnel/departments.
Education &amp; Experience
• College degree preferred, and/or 2-4 years in a customer service role requiring direct contact with the public (both on the telephone and face-to-face)
Knowledge, Skills &amp; Abilities
• Knowledge of the Catholic faith, rituals, and traditions • Understanding of the Order of Christian Funerals • Able to conduct oneself with a “Family First” approach • Working knowledge of funeral services, ceremonies, and case management
• Excellent interpersonal, communication, and telephone skills
• Ability to multi-task and manage several funeral cases at the same time • Able to coordinate with many internal departments and external providers
• Ability to work and make decisions under pressure and tight deadlines • Highly organized, detail oriented, and excellent time management skills • Proficient in the use of computers, software, and technology • Bilingual preferred
• Ability to lift or move objects weighing between 75-100 lbs.
• Ability to push and pull up to 300 lbs. with a wheeled cart • Ability to stand for long periods on a hard surface
Licenses&nbsp;
• Valid funeral director license and/or the ability to obtain a license in the state of Certifications practice, if applicable
• Valid state issued driver’s license, good driving record, and proof of insurance is required
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