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<h3>Job Description</h3>
Job DescriptionSalary: 
The Executive Assistant is responsible for providing operational support and management at the Scottsdale office. This is a full-time position for a seasoned professional who enjoys assisting other staff members. Operational support includes meeting scheduling, calendar coordination, taking minutes, logging action items and following up on completion. Performs clerical and administrative support functions including transcribing notes and composing correspondence as requested and performs general management and organization of electronic files and document archives. Answers main business telephone lines and transfers call during business hours.
PRIMARY DUTIES
<ul>
<li>Creating, organizing and editing presentations</li>
<li>Managing calendar and meeting schedule for President and executive team</li>
<li>Publishing meeting agendas, taking notes, tracking action items and publishing meeting minutes</li>
<li>Coordinating internal and external meetings, which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available</li>
<li>Organizing, filing, and archiving paper &amp; digital documents and construction plans, maintaining version control</li>
<li>Providing administrative support to President including telephone call screening, logging messages and email inbox management</li>
<li>Providing administrative support for the executive team, including drafting correspondence and creating presentation slides</li>
<li>Transcribing, typing, formatting, and proofreading materials (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphic and spreadsheet software</li>
<li>Managing appointments and schedules for applicable staff</li>
<li>Distributing incoming mail, preparing outgoing mail, maintaining office supply or other inventories</li>
<li>Other duties as assigned</li>
</ul>
REQUIREMENTS
<ul>
<li>Candidates must have intermediate to advanced proficiency in Microsoft Office Suite, Word, Excel, PowerPoint, MS Projects, Outlook, Google Suite or equivalent and sharepoint.</li>
<li>10 plus years office administration and executive support</li>
<li>Legal, real estate, finance industry or other relevance experience</li>
<li>College degree</li>
<li>Proficiency in the following other current software such as Primavera; Green Halo, Egnyte, Blue Beam, Procore, Auto Desk, etc. a plus.</li>
<li>Vendor and contract management experience, a plus</li>
</ul>
CRITICAL SUCCESS FACTORS
<ul>
<li>Positive attitude, professional, self-directed &amp; self-motivated.</li>
<li>Ability to jump in and make a contribution while learning along the way, a can-do approach to assignments.</li>
<li>Ability to thrive in a demanding, fast-paced environment.</li>
<li>Strong interpersonal and team-oriented skills; good relationship builder</li>
<li>A high degree of discretion and respect for confidentiality related to personal executive information.</li>
<li>A passion for adding value.</li>
<li>Highly detail oriented.</li>
<li>Superb organization skills.</li>
<li>Excellent written and verbal communication skills.</li>
</ul>
Job Type: Full-time
Benefits:
<ul>
<li>401(k)/Company Match</li>
<li>Medical Insurance</li>
<li>Dental insurance</li>
<li>Vision insurance</li>
<li>Life insurance</li>
<li>Disability Insurance</li>
<li>Paid time off</li>
</ul>
Schedule:
<ul>
<li>Monday to Friday</li>
</ul>
Work Location: In person
Shelter Asset Management LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law.

Executive Assistant

<h3>Job Description</h3>
Job Description

Company Description:&nbsp;
Founded in 2007, Club Pilates is the nation’s largest and fastest-growing Pilates franchise with locations in 33 states and 2 countries. Class formats target a wide range of clients’ needs from young to more senior and beginner to advanced. Club Pilates is the first company to create a 500-hour Teacher Training Program designed to thoroughly and safely teach group Pilates apparatus classes along with TRX, Triggerpoint, and Barre. Club Pilates has already sold more than 850 territories throughout the United States and Canada. It’s over 2,200 instructors provide a current annual rate of over 17 million workouts to tens of thousands of members. Club Pilates has been recognized in Inc Magazine's Inc. 500 and Inc. 5000 List three years in a row as well as Entrepreneur Magazine's Franchise 500 three years in a row. For more information, visit <a href="http://www.clubpilates.com.&amp;nbsp" target="_blank">http://www.clubpilates.com.&amp;nbsp</a>;
Job Description:&nbsp;
The primary role of the Executive Assistant is to ensure organizational effectiveness by providing leadership for the organization’s operations and platform management functions. The Executive Assistant focuses on improving operational systems, processes, and policies in support of the organization’s mission – specifically, information flow and management, business process, and organizational planning. The Executive Assistant works with the corporate team to manage and increase the effectiveness and efficiency across the System through process and system improvements, as well as coordination and communication between corporate and the franchise System.&nbsp;
Responsibilities:
<ul>
<li>
Manage and Oversee our Database Administrator and their daily tasks
</li>
<li>
Help departments and the team reach maximum communication efficiency&nbsp;
</li>
<li>
Manage our monthly calendars/ training dates
</li>
<li>
Work collaboratively with our System platforms&nbsp;
</li>
<li>
Manage/ approve CC transactions&nbsp;
</li>
<li>
A POC for Franchise Partners&nbsp;
</li>
<li>
Manage platforms: ZOHO, Nexonia, Wisetail, Gmail Gsuite&nbsp;&nbsp;
</li>
<li>
Event management - Confirmation Days, Franchise &amp;&nbsp;General Manager Training, Convention, etc&nbsp;
</li>
<li>
Manage President’s calendar/ schedule
</li>
<li>
Organize monthly President’s call deck&nbsp;
</li>
</ul>
 &nbsp;
Requirements:
<ul>
<li>
Preferred experience in Operations
</li>
<li>
Exceptional communication and influence skills
</li>
<li>
Critical thinking/problem-solving skills
</li>
<li>
Process and System mindset
</li>
<li>
Highly collaborative with all departments and able to manage a team member
</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: 30 
Organization: Strategic Concepts in Organizing &amp; Policy Education (SCOPE)
Position: Executive Assistant
Employment Type: Full-Time, Non-exempt, Staff Position
Supervisor: Executive Director
Position Description:
SCOPE seeks an experienced Executive Assistant to work closely with the Executive Director (s) and the Board of Directors to provide support for daily operations, project coordination, and administrative duties. The overall responsibilities include assisting with meeting logistics planning and execution, managing calendars and scheduling, ordering and maintaining supply inventories, and providing administrative support to the Executive Director(s) and the Board of Directors. In addition, the Executive Assistant will lead and execute organizational special projects as needed. The Executive Assistant plays a key role in promoting a sustainable, professional, organized, and collaborative atmosphere. This role requires a highly trustworthy, flexible team member who can maintain discretion and demonstrate good independent judgment on significant matters pertaining to organizational success.
 
Organization Overview: 
SCOPE builds grassroots power in low-income communities of color to eliminate economic, environmental, and racial disparities. Established in 1993 in response to the 1992 civil unrest in South Los Angeles, SCOPEs work is grounded in the needs and priorities of South LA residents, who are largely African American, Latinx, and immigrant, and live on the frontlines of pollution and poverty. As a membership-based organization, SCOPE plays a critical role in the movement for systemic changeorganizing marginalized communities of color and poor and working-class residents to ensure that they have a powerful voice in the decisions that impact them. SCOPE organizes communities, develops grassroots leaders, builds alliances, and engages in strategic research and communications to advance policy solutions that shift power and resources to low-income communities of color.
 
Essential Duties &amp; Responsibilities:
Executive Leadership Support (70%)
<ul>
<li>Screens all incoming calls and delegates messages for the Executive Director(s), directing queries to the appropriate offices and/or programs</li>
<li>Provides scheduling and logistical support for the Executive Directors internal and external meetings. This includes note-taking, printing materials, disseminating information, meeting follow-ups, food, and room reservations.</li>
<li>Provide logistical support for events and internal programs flexibility to work evenings and weekends as needed.</li>
<li>Attend key meetings with or on behalf of the ED, taking detailed notes and ensuring accurate documentation of discussions and action items.</li>
<li>Serve as a proxy for the ED in meetings when necessary, representing the EDs perspective and ensuring that relevant information is communicated.</li>
<li>Screens and sorts incoming correspondence and general emails for review by the Executive Director (s)</li>
<li>Maintains the Executive Directors calendar, including scheduling and confirming meetings, and keeping the calendar available to SCOPEs Board and Staff</li>
<li>Maintains contact list and files for the Executive Director(s)</li>
<li>Organizes travel schedule for the Executive Director(s), including coordinating airfare and hotel accommodations, scheduling meetings at the destination location, ordering meals, maintaining a file for trip documents, and creating an itinerary</li>
<li>At the direction of the Executive Director(s), assist with communication and coordination for special projects, as needed. This includes setting up meetings, taking and distributing notes, following up on action items to keep projects moving forward, and developing and tracking budgets.</li>
<li>Supports the Executive Director(s) through the creation of documents, communications and digital tools for staff to collaborate and share information across teams, including instruction manuals, mapping out work flows, etc.</li>
</ul>
 
 
General Administrative Support (20%)
<ul>
<li>Maintains consistent communication with the SCOPE Board of Directors</li>
<li>Supports board committees and general SCOPE Board meetings/retreats, and participates in meetings as needed</li>
<li>Provides administrative and coordination support for organizational event planning, as needed. This includes developing and tracking event and project budgets in real time, and working closely with relevant staff, partners, and stakeholders across the organization to coordinate meetings or events.</li>
<li>Provides support for general office duties such as mass mailings, filing, faxing, copying, etc.</li>
<li>Provides support for donor and membership management, communications, and tracking</li>
<li>Provides support in the implementation of fundraising special events and activities, as needed</li>
<li>Manages organizational calendar for internal and external events</li>
<li>With the guidance of the Executive Director(s), supports systems that share information across components including budgets, contracts, grants, and calendared events</li>
</ul>
 
Operations and Facilities Support (10%)
<ul>
<li>Supports the development and maintenance of purchasing systems and inventory controls, including daily operations supplies and equipment</li>
<li>Supports the daily operations of the office including opening and closing the building</li>
<li>Supports organizational events, meetings, and actions by securing vendors, ordering supplies, and coordinating overall logistics</li>
</ul>
 
Essential Knowledge and Abilities:
<ul>
<li>Minimum of 3 years proven work experience as an Executive Assistant or similar role required</li>
<li>Bachelors Degree preferred, or equivalent combination of education, training, and experience</li>
<li>Strong organizational, project coordination, and problem-solving skills</li>
<li>Ability to maintain sound judgment, flexibility, and patience</li>
<li>Ability to exercise discretion in handling confidential and sensitive matters</li>
<li>Excellent meeting, event planning and logistical coordination skills</li>
<li>Broad knowledge of office administration procedures</li>
<li>Strong verbal and written communication skills (via phone, email, other online communication tools, and in-person)</li>
<li>Proficiency using Microsoft products including Windows and Office Suite</li>
<li>Comfortable using cloud-based technology including Google Suite and dynamic databases</li>
<li>Ability to demonstrate attention to detail while maintaining a high level of accuracy in a fast paced team environment</li>
<li>Impeccable multi-tasking abilities</li>
<li>Team player with the capacity to be resourceful and flexible</li>
<li>Commitment to the principles and goals of SCOPE within a racial and social justice lens</li>
<li>Bilingual in English/Spanish is a plus</li>
</ul>
 
Work Environment: This position operates 100% on site in a professional office environment. This role routinely uses standard office equipment such as computers, phones and photocopiers. The noise level in the work environment is usually quiet.
 
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job requires that the employee must occasionally lift and/or move up to 20 pounds. Also required is the ability to listen, hear, speak, read, write, concentrate, and climb stairs, bend, and stoop. Must be able to use a telephone and computer to accomplish a variety of job tasks.
 
Employment Type: This is a full-time, non-exempt, at-will staff position of 40 hours/week. The schedule may fluctuate depending on organizational needs, and may require occasional evenings and weekends. Non-exempt employees serve a probationary period during their first six months of employment.
 
Compensation &amp; Benefits: Competitive starting salary of $30/hourly, fully paid benefits (health/dental/vision), 401k, generous vacation and sick time, professional development, and room to grow professionally. SCOPE is a values-based organization committed to challenging discrimination and oppressionpeople of color and people of diverse gender identities and abilities are strongly encouraged to apply.
 To Apply: Please submit 1) a one-page cover letter, 2) resume, and 3) three professional references via email to: <a href="mailto:acollins@scopela.org" target="_blank">acollins@scopela.org</a>; include Executive Assistant in the subject line.

<h3>Job Description</h3>
Job Description
NIMBUS is seeking an Executive Assistant with at least 3 years' experience in the Louisville, KY area. This position is responsible for providing day to day support to the CEO and Managing Partner and other senior leaders as needed. This position is responsible for maintaining contact files, preparing and processing internal communications, managing calendars, and coordinating travel accommodations. Please see details and qualifications below and apply today.
Requirements
• Bachelor’s degree (preferred, but not required)
• 3+ years experience as executive, administrative, or operations assistant
• Polished and professional written and oral communication skills
• Experience handling busy calendars for multiple executives
• Assists with event organization and planning as needed
• Arrange detailed travel plans and itineraries
• Assist with setting up video presentations in conference rooms or meetings outside the office
• Generate forms, memos, emails, reports, scans and print copies as requested
• Prepare and edit communication correspondence, presentations and other documents
• File and retrieve documents and reference materials
• Coordinate with other departments as requested
• Answer incoming telephone calls and forwards calls/messages to appropriate person
• Other admin tasks needed 
Benefits
<ul>
<li>Health Care Plan (Medical, Dental &amp; Vision)</li>
<li>Retirement Plan (401k, IRA)</li>
<li>Paid Time Off (Vacation, Sick &amp; Public Holidays)</li>
<li>Family Leave (Maternity, Paternity)</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: 
Job Title: Executive Assistant Location: Ft. Belvoir / National Capital Region (NCR) Clearance Requirement: Active TS/SCI Position Type: Full-Time
 
Position Overview:
We are seeking a highly organized and proactive Executive Assistant with an active TS/SCI clearance to provide comprehensive administrative support to a team of five senior executives at Ft. Belvoir and across the National Capital Region (NCR). This role demands exceptional judgment, attention to detail, and discretion, as well as the ability to manage competing priorities in a fast-paced environment.
The Executive Assistant will serve as a critical point of contact for internal and external stakeholders, ensuring executive operations run smoothly by managing complex calendars, travel coordination, communication flow, and project support.
 
Key Responsibilities:
<ul>
<li>Manage and maintain complex calendars for five senior executives, coordinating appointments, meetings, and events across multiple time zones.</li>
<li>Schedule and organize meetings, conferences, and briefings, considering priorities, availability, and potential conflicts.</li>
<li>Arrange comprehensive domestic and international travel, including flights, hotels, transportation, and meeting logistics.</li>
<li>Prepare detailed travel itineraries and ensure compliance with travel policies and procedures.</li>
<li>Track travel expenses, process reimbursements, and manage travel-related budgets.</li>
<li>Serve as the primary liaison between the executives and internal/external contacts, ensuring timely and professional communication.</li>
<li>Draft, review, and edit correspondence, reports, presentations, and other business documents with a high level of accuracy and professionalism.</li>
<li>Maintain organized filing systems, both digital and physical, ensuring easy access to sensitive and confidential records.</li>
<li>Support project coordination by tracking deadlines, deliverables, and progress across multiple initiatives.</li>
<li>Collect, analyze, and summarize data from various sources to aid executive decision-making.</li>
<li>Facilitate cross-functional collaboration and act as a key communication conduit for the executive team.</li>
<li>Anticipate needs, identify potential challenges, and proactively offer solutions to improve executive efficiency.</li>
<li>Promote and implement streamlined processes, tools, or technologies to optimize administrative workflows.</li>
<li>Maintain strict confidentiality and handle sensitive information with discretion.</li>
</ul>
Required Qualifications:
<ul>
<li>Active TS/SCI clearance is required.</li>
<li>Proven experience providing high-level administrative support to senior leadership.</li>
<li>Strong organizational and multitasking abilities with meticulous attention to detail.</li>
<li>Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Demonstrated ability to manage competing priorities, adapt quickly, and meet tight deadlines.</li>
<li>Strong interpersonal skills and a professional demeanor.</li>
<li>Ability to work independently and collaboratively in a dynamic environment.</li>
<li>Experience in handling confidential and sensitive information with discretion.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Prior experience supporting government, military, or intelligence community executives.</li>
<li>Knowledge of federal travel regulations or DoD travel systems (e.g., DTS).</li>
<li>Associate's or Bachelors degree in Business Administration, Communications, or related field is preferred.</li>
</ul>
To Apply: Candidates with the required clearance and qualifications are encouraged to submit a current resume highlighting their relevant administrative experience.

<h3>Job Description</h3>
Job Description
Job Title: Executive Assistant 
Location (city, state): Houston, TX 
Pay: $95,000-$110,000
 
Summary:
We are seeking an experienced Executive Assistant to support senior members of an executive leadership team. This role involves managing complex calendars, travel, high-level communication, and coordination of meetings and events. The ideal candidate is highly organized, proactive, and capable of handling sensitive information with discretion.
 
Key Responsibilities:
<ul>
<li>Manage calendars, schedule appointments, and send reminders for executive leadership.</li>
<li>Coordinate logistics for meetings, including board-level gatherings, and prepare/distribute related materials.</li>
<li>Act as a liaison for internal teams and external contacts, including board members and key partners.</li>
<li>Handle incoming communications and prioritize appropriately.</li>
<li>Plan and manage travel arrangements, both domestic and international, including itineraries and contingencies.</li>
<li>Maintain confidential files and sensitive documents, including legal and financial materials.</li>
<li>Organize and manage high-profile, multi-day events, including vendor coordination and on-site execution.</li>
<li>Prepare reports, presentations, correspondence, and briefing materials.</li>
<li>Support executive initiatives and assist with special projects as needed.</li>
</ul>
Qualifications:
<ul>
<li>Bachelor’s degree or equivalent combination of education and experience.</li>
<li>At least 10 years of administrative support experience, with 7+ years supporting C-level executives.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with tools like Canva, SharePoint, Ariba, and Coupa is a plus.</li>
<li>Strong written and verbal communication skills.</li>
<li>High level of professionalism, discretion, and integrity.</li>
<li>Excellent time management, organizational skills, and attention to detail.</li>
<li>Comfortable working independently in a fast-paced, deadline-driven environment.</li>
<li>Valid driver’s license and clean driving record.</li>
</ul>
Benefits:
<ul>
<li>Medical Insurance: 4 plan options through United Healthcare, including HSA/FSA options. Company contributes $500 (single) or $750 (family) to HSA for eligible plans.</li>
<li>Dental Insurance: Two plans available through Guardian. 100% employee paid.</li>
<li>Vision Insurance: VSP coverage. $10 copay, $200 allowance. 100% employee paid.</li>
<li>Spending Accounts: HSA (with company contributions), FSA for healthcare and dependent care.</li>
<li>Disability Insurance: Short- and long-term disability provided at no cost after one year of employment.</li>
<li>Life Insurance: $50,000 group life/AD&amp;D coverage provided by employer; additional voluntary life/AD&amp;D available at employee cost.</li>
<li>401(k) Retirement Plan: Eligible after 30 days. Employer match up to 3.5% (100% vesting after 2 years).</li>
<li>Employee Assistance Program (EAP): 24/7 confidential support services, 100% employer paid.</li>
<li>Eligibility: Most benefits start the first of the month following 30 days of employment.</li>
</ul>
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

<h3>Job Description</h3>
Job Description
Vie-Del is a major producer of concentrates from grapes and other fruits, brandy, spirits, and wines. We are currently seeking talented candidates to join the Vie-Del Family.&nbsp; We offer a competitive salary and excellent benefit package in an employee friendly and rewarding environment.
&nbsp; &nbsp; &nbsp; The Executive Assistant under limited supervision from the President acting on own initiative, will perform diverse and advanced secretarial duties and provide administrative support to ensure efficient operation of the President’s Office.&nbsp; Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy as well as a practical knowledge of the practices and procedures of the function, general company policies and programs. Rely on experience and judgement to plan and accomplish goals and a wide degree of creativity and latitude is expected. May direct and lead the work of others. &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;This position requires excellent communication skills. Must be proficient using Excel, Word, PowerPoint, and Outlook. Attendance and punctuality are essential for efficiency at Vie-Del Company. Salary is negotiable based on experience.
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<h3>Job Description</h3>
Job Description
Job Title: Executive Assistant
Location: New York, NY
Industry: Legal / Financial Services
Pay: $40.00 - $50.00 / Hourly (Contract-to-Hire)
Benefits: Dental, Vision, Medical, 401(k)
About Our Client:
Addison Group is partnering with a well-established organization in the financial legal sector to find an experienced and polished Executive Assistant. This is a high-visibility role supporting senior-level professionals in a dynamic and fast-paced office environment.
Job Description:
This Executive Assistant will provide top-tier support to a group of senior executives, helping to manage schedules, coordinate travel, and maintain seamless day-to-day operations. The ideal candidate will be proactive, highly organized, and professional, with prior experience supporting high-level stakeholders.
Key Responsibilities:
<ul>
<li>Coordinate complex, multi-leg domestic and international travel itineraries and ensure timely submission of expense reports.</li>
<li>Manage multiple executive calendars with precision, proactively resolving scheduling conflicts and ensuring logistical needs are met.</li>
<li>Maintain contact databases and compile information for reports, presentations, or internal documentation as needed.</li>
<li>Handle general office support tasks such as fielding calls, greeting clients, managing files, processing invoices, and drafting correspondence.</li>
<li>Contribute to special projects and team initiatives; serve as a mentor or resource to other administrative professionals when appropriate.</li>
</ul>
Qualifications:
<ul>
<li>3–7 years of experience in an Executive Assistant role, preferably within investment banking or financial services.</li>
<li>Demonstrated experience managing busy calendars, complex travel arrangements, and expense processing.</li>
<li>Strong written and verbal communication skills.</li>
<li>Highly professional demeanor with polished interpersonal skills.</li>
<li>Proven ability to work independently, prioritize tasks, and remain adaptable in a high-pressure environment.</li>
</ul>
Additional Details:
<ul>
<li>Schedule: Monday–Friday, 9:00 AM–5:00 PM, with flexibility for overtime.</li>
<li>Work Arrangement: Hybrid – in-office Monday, Tuesday, Thursday; remote on Wednesday and Friday.</li>
<li>Dress Code: Business Professional</li>
<li>Notice Period: 1–2 weeks acceptable</li>
</ul>
Perks:
<ul>
<li>Opportunity to work in a prestigious, high-performance environment</li>
<li>Long-term potential with a contract-to-hire pathway</li>
<li>Collaborative and professional team culture</li>
<li>Exposure to C-suite level operations and investment banking workflows</li>
<li>Benefits: Dental, Vision, Medical, 401(k)</li>
</ul>
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
 
#Admin4

<h3>Job Description</h3>
Job Description
Description
PLUS Communications is a full-service communications firm based in Arlington, Virginia. PLUS Communications leads award-winning campaigns integrating public affairs, corporate communications, digital, advertising and media buying. PLUS means more!
The Executive Assistant will be responsible for managing the daily and long-term schedules for several partners at the firm. This individual will coordinate all travel, internal and external meetings and provide other administrative support as needed. 
This role is a great opportunity to learn the ins and outs of communications and the day-to-day business operations, while working alongside partners. 
The ideal candidate has two years of experience in scheduling and/or administrative roles with high-level executives in a fast-paced environment.
Responsibilities:
<ul>
<li>Manage complex calendars and schedules and coordinate all internal and external meetings and commitments for the executive using Microsoft Office</li>
<li>Serve as the point of contact between the partner(s) and other employees and clients</li>
<li>Coordinate international and domestic travel arrangements</li>
<li>Provide IT assistance as needed</li>
<li>Code and submit monthly expense reports on behalf of the partner(s)</li>
<li>Work closely with other executive assistants/schedulers</li>
<li>Manage the executive’s personal and business database of contacts</li>
<li>Assist with the partner(s)’ personal errands, as needed</li>
<li>Maintain a flexible schedule, including nights and weekends</li>
</ul>
Requirements
The ideal candidate will meet the following requirements:
<ul>
<li>Two years of experience in scheduling and/or administrative support roles for high-level executives and/or on Capitol Hill</li>
<li>Previous experience working in a fast-paced environment, with demonstrated ability to meet deadlines while managing multiple projects and ever-changing priorities</li>
<li>Highly organized and detail-oriented</li>
<li>Self-starter who takes initiative, is able to anticipate needs before they arise, and resolves issues quickly</li>
<li>Possess excellent people skills and the ability to work with a wide variety of personalities</li>
<li>Flexible to the changing needs and responsibilities of the workplace</li>
<li>Positive, can-do attitude with a willingness to work outside of normal business hours, including weekends, due to the nature of the work</li>
<li>Excellent oral and written communication skills</li>
</ul>
Benefits
We offer competitive compensation with an opportunity for a year-end bonus. Medical, dental, vision, 401k, and life insurance. We also offer a paid parental leave program, paid vacation, paid sick leave and employer subsidy for commuter expenses. In addition, we have a work from home hybrid environment.
PLUS Communications is an Equal Employment Opportunity (EEO) employer.

<h3>Job Description</h3>
Job Description
Executive Assistant
Work Location: 601 First Street NW, Grand Rapids, MI 49504
Position Classification: Full-Time Regular
About this Opportunity
<ul>
<li>The Executive Assistant plays a key role in maximizing the effectiveness of executive leadership by providing high-level administrative and strategic support. This position ensures the seamless coordination of executive operations, the tracking of departmental initiatives, and the handling of sensitive information with the utmost discretion. The role is essential to the development, implementation, and ongoing management of Rockford's strategic priorities.</li>
</ul>
This is a terrific opportunity to join a growing company with excellent advancement opportunities! If this position interests you, please apply online today.
Key Responsibilities
<ul>
<li>Champion DEI:</li>
<ul>
<li>Promote and contribute to an inclusive workplace culture that reflects Rockford’s commitment to diversity, equity, and inclusion.</li>
</ul>
<li>Executive &amp; Administrative Support:</li>
</ul>
<ol>
<ul>
<li>Provide direct, confidential administrative support to the executive team.</li>
<li>Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.</li>
<li>Serve as a professional and welcoming point of contact for internal and external stakeholders.</li>
</ul>
</ol>
<ul>
<li>Communication &amp; Correspondence:</li>
</ul>
<ol>
<ul>
<li>Draft, review, and edit communications including memos, letters, reports, and presentations.</li>
<li>Read and prioritize incoming correspondence and determine appropriate handling.</li>
<li>Prepare meeting agendas and materials; take and distribute accurate meeting minutes.</li>
</ul>
</ol>
<ul>
<li>Meeting &amp; Event Coordination:</li>
</ul>
<ol>
<ul>
<li>Plan and prepare logistics for meetings, conferences, and presentations, including room setup, technology coordination, food and beverage, and cleanup.</li>
<li>Moderate virtual meeting participation as needed.</li>
</ul>
</ol>
<ul>
<li>Project &amp; Strategic Initiative Support:</li>
</ul>
<ol>
<ul>
<li>Track key deliverables, deadlines, and follow-up items to ensure timely execution of executive and departmental priorities.</li>
<li>Maintain and update CRM systems to track meetings, business opportunities, awards, and associated documentation.</li>
<li>Conduct research and prepare briefing materials on clients, industry trends, and strategic initiatives.</li>
</ul>
</ol>
<ul>
<li>Confidentiality &amp; Discretion:</li>
</ul>
<ol>
<ul>
<li>Handle sensitive information including compensation plans, personnel matters, internal investigations, and company trade secrets with utmost confidentiality.</li>
<li>Exercise sound judgment and independent decision-making on matters of significance.</li>
</ul>
</ol>
<ul>
<li>Liaison &amp; Representation:</li>
</ul>
<ol>
<ul>
<li>Serve as a liaison between the executive, staff, departments, board members, and external stakeholders.</li>
<li>Represent the executive in meetings and communications as needed.</li>
</ul>
</ol>
<ul>
<li>Documentation &amp; Recordkeeping:</li>
</ul>
<ol>
<ul>
<li>Maintain accurate files, reports, and statistical information.</li>
<li>Coordinate travel itineraries, expense reporting, and travel record maintenance.</li>
</ul>
</ol>
<ul>
<li>Strategic &amp; Operational Involvement:</li>
</ul>
<ol>
<ul>
<li>Support the planning and execution of short- and long-term business objectives.</li>
<li>Take ownership of major assignments that impact the operational success of Rockford Construction.</li>
</ul>
</ol>
<ul>
<li>Additional Duties:</li>
</ul>
<ul>
<ul>
<li>Take on special projects and other responsibilities as assigned to support evolving business needs.</li>
</ul>
</ul>
Requirements
<ul>
<li>Associate’s degree required; Bachelor’s degree strongly preferred </li>
<li> At least 5 years of experience providing executive-level administrative support </li>
<li> Exceptional organizational skills with the proven ability to manage, prioritize, and balance multiple projects and deadlines </li>
<li> Outstanding written and verbal communication skills, with a professional and approachable demeanor </li>
<li> Ability to work independently, take initiative, and exercise sound judgment </li>
<li> Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) </li>
<li> Experience working with CRM systems, especially Salesforce, is highly desirable</li>
</ul>
Benefits
At Rockford, we believe that investing in our people is essential to our success. We offer a competitive compensation package along with a 401(k) plan featuring a company match to help you plan for the future. Our team members have access to comprehensive healthcare coverage, generous paid time off, and flexible work schedules that support work-life balance. We encourage continued growth through tuition reimbursement and professional development opportunities, and we promote well-being through on-site health and wellness programs. Rockford also provides industry-leading technology to empower our teams and offers meaningful ways to give back through volunteer time off and partnerships with local organizations. Joining Rockford means more than just a job. It’s an opportunity to shape your career while helping to build stronger communities.
Who We Are
For nearly 40 years, Rockford has been a trusted partner to thousands of clients across the U.S. With construction management, real estate development and property management services all under one roof, we view space from every angle. We think like owners, build with precision and operate to achieve long-term value—always committed to craftsmanship, quality and service.
Our talented team brings expertise and innovation to commercial, educational, industrial, health + well-being, hospitality, multi-unit and retail markets. From complex, large-scale construction, to smaller renovations, we tailor our services and approach to meet the unique needs of our clients and the communities they serve.
Recognized by Engineering News-Record as one of the Top 200 Contractors in the nation and consistently honored as one of the 101 Best and Brightest Companies to Work For, Rockford delivers more than buildings. We deliver results that last. We’re deeply invested in our people, our communities and the continued success of every project we touch—driven by a clear purpose: to Build a Better World.
Office Work Environment
The work environment for this position is a typical office environment with occasional construction site visits. When in the office, the physical demands require the ability to sit for long periods of time. Intermittent movement, such as accessing centrally located office equipment, lifting of 35 lbs, bending, stooping, kneeling, and climbing, may be necessary to perform the requirements of this position. Site visits may subject the individual to hazards commonly associated with construction.
Rockford is an equal opportunity employer that supports and subscribes to a policy of nondiscrimination in all aspects of employment. Rockford will not discriminate based on religion, race, color, national origin, age, sex (including pregnancy and related conditions, gender identity, and sexual orientation), height, weight, marital status, military service, partisan consideration, disability, genetic information, or any other reason prohibited by applicable federal and state laws.

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